Prepared By : Priyanka Amarya, VC Div. Reviewed By : Dayanand Saha, VC Div. Approved By : VTV Ramana, VC Div. Page 1 of 29

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1 National Informatics Centre VC Division, New Delhi Department of Electronics & Information Technology Ministry of Communications & Information Technology Prepared By : Priyanka Amarya, VC Div. Reviewed By : Dayanand Saha, VC Div. Approved By : VTV Ramana, VC Div. Page 1 of 29

2 Version No. Release Date Brief Description Change No. Section Changed 1.0 May, 2014 First release June 2015 Second Release - - Page 2 of 29

3 Category NIC Official NKN Block Judiciary Financial Services Other NOFN NIC employees only Who Can Apply Educational institutions under NKN. Block level officials of various states. Courts & Jail Users. Financial Institutions like Banks, DRT s, Insurance etc. Users belonging to other govt. organizations, ministries, state govt. etc. Gram Panchayats & Users under NOFN. Page 3 of 29

4 VidyoDesktop Compatible Platforms Windows Mac OS X Linux 3.4(36) Windows XP 32 bit Mac OS X Ubuntu 12.04, 13.10,14.04 Windows 7 32-bit and 64-bit Mac OS X Redhat Linux 6.5, 7.0 Windows 8 32-bit and 64 -bit Mac OS X OpenSUSE 12.3, 13.1 Windows bit and 64-bit Mac OS X , , Mac OS X 10.10, Fedora 19, 20 Debian 7 Scientific Linux 6.4, 6.5 Page 4 of 29

5 Recommended Hardware Configuration A PC/ Laptop (preferably with i7 processor or better processor and 4 GB RAM) Or Apple imac system A HD Web camera (if any laptop has built-in camera can also be used). Suggested models are: C930e, c910, B910, 920 or any other equivalents USB based Microphone cum Speaker with Built-in Echo Cancellers. Suggested models are (Jabra Speak 410, Jabra Speak 510, Clear One Chat 50, Phoenix Duet, Plantronics Calisto 620 etc.) Recommended Network NICNET Connectivity from the office Internet connectivity of minimum 1 Mbps upload and 2 Mbps Download. Higher bandwidth (2 Mbps upload and 4 Mbps or more download) will give better quality while in Multipoint conference and more number of sites can be displayed on the screen. Broadband / 3G / 4G connectivity can also be used (Not recommended, as no guarantee of bandwidth while on move and also speed depends on the location) Page 5 of 29

6 Accounts for different users are created in different portals based on the category to which they belong. User Category NIC Official NKN Block Judiciary Financial Services Other NOFN Portal Open the portal where your account is created in web browser. Page 6 of 29

7 Enter URL of portal in the web browser. For first time users, click on Download VidyoDesktop & Save file. (else proceed to next slide) After login, following window will appear. Page 7 of 29

8 Right click on vidyo icon in taskbar and select Contacts. This will open contact list where you can search and call users. To avoid logging in the portal every time you switch on your system, Select Configuration. Click on Options & select the following option. Page 8 of 29

9 Now, Click on Options. If you want your site to be connected automatically as soon as user calls you, select Auto Answer Enabled. To see participants name on the screen while in a conference, select Show Participants Names and click on Apply. NIC-VC Version 3.4 Release Date Jan, 2015 Page 9 of 29

10 As shown above, select your Display name. Then, click on Join Room. You will get Self Video. To check audio device, please play any audio file in your system. In any point to point call, microphone level can be checked by speaking and observing variation in volume by clicking microphone icon. Page 10 of 29

11 Right Click on Vidyo icon in taskbar. Click on Manage Account. This opens portal in web browser. Go to Settings and select Account Click on Change Password. Enter new password & save. NOTE : intranicvc users cannot change their password using above method as their account is integrated with NIC LDAP. Page 11 of 29

12 Forgot Password?? Again click on Forgot your password and enter your address registered on portal. Click on Ok. A mail is sent to your with reset link. Click on the link. Your new password will be sent to you by mail. NOTE : intranicvc users cannot reset their password using above method as their account is integrated with NIC LDAP. Page 12 of 29

13 Status Icons Search your desired far site by typing name in search field. e.g. type help and list of all helpdesk will appear. Page 13 of 29

14 Right click on vidyo icon in taskbar. Select Contacts. Now, Click on your Display name & select Room Settings. Page 14 of 29

15 1. Room PIN - You can set desired security PIN & share this with authorized participants of the conference. 2. COPY Clicking on it copies Room Link which can be send to participants by mail Creates New Room link Removes existing Room link. Options 5,6,7 & 8 have same functionality as 1,2,3 & 4 but for Webcasting feature(for users with webcasting facility) 9. Moderator PIN You can set Moderator Pin here. By sharing this PIN with any other user on the portal, you can allow him/her to control your personal meeting room. Page 15 of 29

16 Search the user. Click on it. Making Point to Point Call If you want to join conference in muted state, click on camera, microphone or speaker icon to mute your video, microphone or speaker respectively (Here, camera & speaker are on and microphone is muted. Click on Connect with User Directly. To share your screen as soon as you join the VC, select Share screen upon Connection. This will share your Display (but mutes your audio-video). To enable your video, click on camera icon as shown below.) Similarly, unmute for microphone & speaker. Page 16 of 29

17 When connected in a call, you will see a list of icons on bottom of screen as shown below. 1.Show Participants Shows list of participants connected. Chat with a specific conference participant. Invite Participants to conference(via contact list or ) Launch Control Meeting Page. 2. Show Group Chat Start group chat with all participants. 3. Change layout (Only functions with 3+ participants) 4. Full Screen Mode 5. Start Sharing To Share Presentations 6. Toggle among shared application windows 7. Change Self-View (the ability to see yourself) 8. Privacy (Turns camera off and on) 9. Microphone volume-up/down and muted 10. Speaker volume-up/down and muted 11. Settings 12. Toggle Conference Duration & Clock 13. End Call Page 17 of 29

18 Presentation During Videoconferencing Open desired document to be presented in full screen mode. If you want to share your computer screen, select Display in Sharing option. Now, Click on 5 th Icon of the bottom bar. To Stop Presentation, select last option of the menu as shown below. Select the desired document from the list. Page 18 of 29

19 Joining a Conference in Own Room Click on your room and Connect to your Room. Or Right Click on Vidyo icon in taskbar. Click on Start My Meeting. You will be connected directly in your room. Page 19 of 29

20 a. Click on Show Participants. b. Now Click on Add Participants. c. Search name of user and click on Invite. d. Now Click on Launch Control icon on bottom of screen. Meeting Panel. This opens Control Meeting. Page 20 of 29

21 Page 21 of 29

22 Page 22 of 29

23 Presenter Mode If you join a meeting room with presenter mode enabled, following occurs- 1. You see presenter only, or if presenter has not joined the room, you see a message telling you to wait for the conference to begin. 2. Your microphone is muted. 3. Task bar looks like this- Once meeting begins, you must click if you want to speak. Presenter can then select which participants can speak. If presenter mode is disabled, message All Conference functions are now available appears, and task bar updates to include all of normal options. Page 23 of 29

24 Waiting Room Mode If you join a meeting room with waiting room mode enabled and room owner has not joined the room. following occurs- 1. You see a message telling you to wait for the conference to begin. 2. Your microphone is muted. 3. There is no task bar on the screen. As soon as room owner joins the meeting (or conference moderator manually disables Waiting Room Mode), you see other participants. Page 24 of 29

25 Joining Other User's Room Search the User. Click on the name of user. Now click on user s Room. Page 25 of 29

26 Inviting Guest Users Click on Invite by icon. Invite link opens in outlook as shown above. Send mail to guest users. Page 26 of 29

27 Logitech HD Webcam Pro C930e Logitech BCC 950 Page 27 of 29

28 Jabra 510 Logitech Headset ClearOne Chat 50 Page 28 of 29

29 Desktop VC Helpdesk /5791/5778 Video Helpdesk Connect Help Desk -1/2/3 on the portal. Mail Page 29 of 29

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