Athletic Trainer System

Transcription

1 The Athletic Trainer System ATS is the industr y leading electronic medical records software for athletic trainers. ATS is a comprehensive multi-level system used by the medical staff in high schools, colleges, professional sports, hospitals & clinics Access LIVE data from your Use ATS for: 100s of Clients in the U.S. and Canada These include some US National Teams & Professional Leagues

2 Action items for each user Allergies Athlete check-in kiosk on PC or Web Athlete demographics & more Athlete online portal Athlete smart phone Build-a-note function for faster data entry Bulk import athletes Concussions - dual types (quick & full) Custom forms for input via the web Customizable lists Data Miner Document scanning Drug testing efile import Electronic claim submission Electronic signatures for online forms staff, athletes individually or in bulk ATS Key Features Emergency contacts Reports (400+) Equipment checkout Field tags used in automating notes Import/Export info Injury information Insurance information Inventory/bids Limitations & practice/coach reports Medical alerts Medical history Medications Modalities NCAA & high school research reporting Notes templates for faster data entry Notes/SOAP notes Paperwork tracking Parent login/password for portal access Payments Physicals Physician review Pre-Participation form Protocol for data entry and lookup Protocols for rehabs and modalities Quick daily entry Quick modify of basic athlete info Quick screens for paperwork, efiles Referrals Rehabilitations Scheduling Send text messages to athletes Staff custom forms Strength and conditioning Supplies Therapeutic use exemption log Use text-to-speech technology View efiles on your phone Third-party billing ATS HIPAA Statement Keffer Development Services certifies that to the best of our ability and understanding, our (ATS) Athletic Trainer System has been designed to meet or exceed the guidelines set forth by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Keffer Development Services, is not responsible for nor will assume any liability for direct or indirect cause by a Keffer Development Services, business partner, client, or otherwise covered entity s understanding and timeliness of compliance, compliance deficiency or any compliance limitation. ATS Program Features The following HIPAA-related features are available in ATS: User Accounts - are required and consist of a user name and strong password to gain entry to the application. Each account must be configured with access to organizations and teams. Access to different modules may be restricted by level of access. User Logins - are recorded each time a user logs in. Each athlete record viewed, added, updated or deleted is recorded. SSL Encryption - All modules use an encrypted connection between whatever device is being used and the database. This encryption is 256-bit and uses the TLS 1.2 protocol. You can learn more about HIPAA by visiting the government web site:

3 ATS can be used... On your phone In your office At the field house In a Hotel With family In a clinic At home On campus At the stadium...where you need it and are connected Try Before You Buy... * Participate in one of our Demo Days A one-hour web meeting giving an overview of our entire system; allowing time for Q & A. Each module is discussed as well as the interaction between them. Note: demodays@athletictr ainer system.com for mor e infor mation * Make use of one of our Regular demos We set up a login for you in our demo system and database. This offers all the features of a live installation. * Do a 120-day evaluation We set up a database for you to use for real for 120 days. You may use all of the available modules. If you decide to make a purchases at the end of 120-days (or before) we do the paperwork and there if no interruption of your work. If you decide not to make a purchase we delete the database and part on good terms. Note: In addition to the above demo methods we will also schedule question and answer sessions with individual schools or organizations.

4 Current Pricing One-Time Cost(s) ATS Suite 1 User $ Users $ Includes All Current Modules Hosting/Support/Maintenance Number of Users* Annual Fees Single $ $ $ $ 1, or more $ Call * For ATS purposes; a "user" is defined as someone entering or updating information. It does not include students or anyone with read-only access rights. Notes: * Annual support is included in the hosting fee * On-site installation is not included * Initial purchase includes 2 hours of training via a GoTo meeting * One-time purchase price is non-refundable Example Startup Costs (2-8 Users) One-Time Purchase $ Includes All Current Modules 1st Year Hosting or Support (2-8 users) $ Total startup cost $ 1, Prices are in US Dollars and are subject to change Startup costs include the one-time costs plus the annual fees. Orders are accepted by phone, fax, , or regular mail. Payments are accepted by check or credit card. For ATS purposes; a "user" is defined as someone entering or updating information. It does not include students or anyone with read-only access rights.

5 ATS Module Overview Installs on a laptop/pc and provides a windows An internet web portal for staff to do many of interface to your data via an internet connection. the day-to-day functions, and more, that they can do with the ATS Core. Works with cell phones capable of running an internet browser giving staff the ability to do many daily functions without having to return to the office. Installs on a laptop/pc and provides a quick entry interface to your data via an internet connection. A browser version is available as well

6 ATS Module Overview An internet web portal for athletes and/or parents to update information; demographics, medical history, pre-participation and more saving time for your staff. A check-in station allowing athletes to view treatments and exercises for a given date. Team schedules entered via the appointment screen will be shown on the internet for parents/athletes to view Contact us Keffer Development Services 24 Village Park Drive Grove City, PA info@athletictrainersystem.com Works with cell phones capable of running an internet browser giving athletes the ability to report an injury, check rehabs schedules, contact staff and more. Ask about our free demo & free 120-day trial

7 Save Time and Money Save Money: No risk of files getting damaged like paper files, e.g. spill something on it or lose it. Files are backed up regularly. Generating statistics to justify new staff or equipment. Notes and other information are easily read because there is no handwriting involved. Information may be shared easily. Information is secured easily; with software you can control who sees what whether you are in the room or not. With paper files access is controlled by locks and keys. Save physical space by not having to store paper. Information does not get left behind or misfiled. ATS is eco-friendly by saving paper; can help you go green. Cost of paper; ream of paper is approximately $4. Cost of space for storage; new file cabinet is approximately $175. Time is money; saving 15 minutes a day amounts to saving 60+ hours over the course of a single year. If someone spends 15 minutes retrieving/returning a file 3 times a week they spend about 1 week each year in this activity that can be cut to seconds using a software system. Save Time: Generate year-end reports in minutes. Have access to your information wherever you go without having to carry a file cabinet. We estimate that it takes 5-10 minutes to enter the basic athlete information. Using the ATS Web Portal lets athletes or their families do the data entry, saving significant amounts of time. Save time searching for information by a number of electronic methods rather than thumbing through paper files. Entering information via computer is faster and more accurate than hand-writing. Reports may be exported to MS-Excel for budget work. Reports maybe exported to MS-Word or Adobe PDF for other work or ing. Return on Investment: Based on the cost saving discussed above vs. the purchase price of ATS it is entirely possible to have an ROI in 1 year or less. While each organization makes its own decision on what is a good time period, this is usually 2 or 3 times the accepted period. Can you put a price on being able to have the necessary information when you have to take an athlete to the hospital? In the unfortunate event this happens you may retrieve this information using the ATS Smartphone rather than hoping you have a report or notebook with you. Can you put a price on your files if disaster (fire, flood or theft) occurs? Paper files are easily destroyed or removed. ATS on a Mac The ATS Core may be run on a MAC with an Intel processor: Running VMWare Fusion or Parallels with Windows XP* or newer installed. Running boot camp you may also partition the hard drive, install Windows XP* or newer, then install/run the ATS Core. The ATS Core Portal may be run on any machine using an internet browser. This includes running Safari on a MAC. Note: At least one user must run the ATS Core to perform Admin functions. We do not support the MAC environment, VMWare or Parallels, but will do our best to help as we are able if an issue oc-

8 Customization One of the biggest parts of our ATS Software s flexibility is the ability to customize the various modules used/available in the system and also the 130+ drop-down lists used for data entry and reports. Your administrator starts by selecting, or unselecting, the modules in ATS to be used. These can be turned on/off at any given time; allowing you to grow into parts of the system as your needs change lists are available. A partial list is shown below... A wide variety of drop-down lists are defined & updated by your administrator. Information from these is used to make data entry faster & reporting more accurate. Ask about our free demo & free 120-day trial

9 Concussion Information We believe that there is no such thing as too much information for evaluating and treating concussions. To that end we have a variety of information available in ATS, including the SCAT3, BESS, SAC and more. Electronic docs & files may also be scanned or imported. Enter & View Evaluations: Evaluation Types Include: On your computer Symptoms Glasgow Coma Neurological Orientation Concentration Immediate Recall Delayed Recall Balance Coordination Maddocks Exertion Electronic Files Sensor/Device Neck Exam Key Features & Functionality: On your tablet Easy data entry Notes for each section Automatic score calculation Available where you need it Reports of results Electronic files including pdf, audio, video, more On your smart phone Custom-Defined Dual Evaluation Types...choose the evaluation parts to be include for a full evaluation or a quick evaluation

10 Concussion Information Shown here are a two examples of the variety of concussion reports available in ATS. Other reports available include a variety for: An athlete A team A time period An evaluation type In addition to the variety of concussion reports available; our Data Miner may also be used to export data to an Excel spreadsheet for further analysis

11 3rd Party Billing Like other parts of ATS we have tried to make the billing process flexible and user-friendly while making data entry as quick & easy as possible. In- How things work Rehabs & Modalities are Our EDI submissions use the HL7 format standard Claims are created Claims are submitted for payment Payments are logged Ask about our Free trial

12 On-Line Forms for Athletes/Parent & Staff Athlete/Parent Forms Staff Forms

13 As part of our ongoing support for research; in addition to maintaining our certification for NCAA & High School research we have established our own research module. This requires no extra data entry and is automatic once configured. This overview gives you a general idea of how it works. This module is available to all ATS clients who choose to participate. As injury information is entered de-identified information is dynamically added to the research area; no extra data entry is required. How things work Injury information is entered by all of the participating ATS clients ATC Client ATC Client ATC Client ATC Client ATC Client Injuries entered Injuries entered Injuries entered Injuries entered Injuries entered ATC Research De-identified data is gathered live into our research database No extra data entry is required by the medical staff... Database On the back is more general information for the ATS Research Module Ask about our Free trial Keffer Development Services 24 Village Park Drive Grove City, PA info@athletictrainersystem.com

14 Below are the fields currently included in the research module. From athlete info Athlete birth month Athlete birth year Athlete year Athlete state Athlete age Athlete gender Athlete position From team definition Team gender Competitive level Once data is entered you have 3 options: Sample Viewed via a report data mine using the field choices and drop-down lists data mine using your own query string