Union Parish School Board. Position Description

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1 Union Parish School Board Position Description Title: Reports To: Qualifications: General Responsibilities: Performance Responsibilities: Accountant/Grants Bookkeeper Business Manager College Degree and two years experience in governmental accounting preferred: High school graduate with at least five years experience as a bookkeeper required, governmental accounting preferred. Ability to exercise judgment in making decisions in accordance with policies and practices of the department. Ability to establish routines to handle the everyday work of the department as well as the ability to perform and understand analytical operations and financial calculations and work under the pressure of multiple deadlines. Under the direction of the District Chief Financial Officer, the Accountant/Grants Bookkeeper centrally coordinates financial compliance functions relative to the management of grants in accordance with all federal, state and local regulations. To assist the Business Manager in supervision of all financial operations of the school system, to perform a variety of professional level accounting duties involving the accounting recording and reporting of financial transactions; to review accounts records and reports for accuracy; assist other departmental staff with accounting related functions. Assume additional duties as required due to other departmental vacancies/absences. 1. Maintains basic knowledge of and researches as needed the Office of Management and Budget (OMB) Circular A-133 Compliance Supplement, OMB Circular A-87 Cost Principles for State and Local Government, The Education Department General Administrative Regulations (EDGAR), BESE regulations as well as any other program-specific laws and regulations 2. Maintains a centralized file of all grant award notifications, original budgets, budget revisions, claims for reimbursement, etc. 3. Maintains account structure for all grants within the accounting system 4. Inputs and maintains budgets and budget revisions for all grants within the accounting system 5. Prepares and distributes chart-of-accounts based on approved grant budgets and or budget revisions 6. Pre-audits and reviews all grant purchases in accordance with federal, state and local Allowability regulations 7. Develops, implements and monitors reimbursement timelines to ensure timeliness of all grant reimbursements for compliance with Cash Management requirements 8. Prepares reimbursement requests for various grants and monitors receipt of all grant revenues and provides documentation to the Business Manager for timely recording in the accounting system 9. Prepares all monthly, quarterly, annual, etc. financial reports relative to grants based on financial records and work with management to ensure that transaction errors are identified timely and corrected 10. Monitors expenditures to ensure line-item budgetary controls for all grants 11. Complete annual closeouts of all grants and prepare accounts payable, accounts receivable, due to/from 12. Assist auditors, monitors and coordinates audit resolution and response for grant findings 13. Assist in the preparation for the Comprehensive Annual Financial Report and the Schedule of Expenditures of Federal Awards 14. Learn Union Parish School Board policies, procedures and regulations 15. Identifies opportunities and recommends methods to improve service, work processes and financial performance 16. Assists/assumes the completion of tasks and assignments and various bookkeeping payroll activities/processes to ensure continuity of service

2 Page Actively supports teamwork throughout the school system 18. Provides courteous and prompt service to all internal and external customers 19. Performs other duties as assigned by the Superintendent, Business Manager or other proper authority Essential Functions: Work Environment: Communication Skills: Equipment Used: Human Relations Involvement: Terms of Employment: Salary: Dismissal: Evaluation: This position will work in an environment adhering to the School Board policies. Workday consists of regular Central Office hours as set by Superintendent. In addition, job responsibilities may require work on weekends or holidays and attendance at staff/board meetings. Must be able to effectively communicate in English both orally and in writing, have the ability to accurately give and receive information via telecommunication system and must be able to communicate successfully with students, teachers, parents, school personnel, and the community. Telephone system, computer, copy machine, calculator and other appropriate office machines Must be able to work cooperatively with district personnel and the community. Must be able to respond appropriately to supervision and accept commendations and recommendations. Must demonstrate sensitivity/understanding in interpersonal relations with persons of diverse cultures/backgrounds. Must maintain confidentiality of school system and school personnel information. Must be proficient in comprehension of reports and program details to determine accuracy and correctness. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date records. Must be able to research and comply with federal, state and parish regulations. Must learn and become proficient in the use of School Board accounting software. 12 months As designated by the UPSB Salary Schedule Subject to be discharged from employment upon proper notice of willful neglect of duty, incompetence, or dishonesty upon the recommendation of the Superintendent. Performance based Employees Signature Date

3 UNION PARISH SCHOOL SYSTEM Post Office Box 308, 1206 Highway 33 Farmerville, Louisiana Phone (318) Fax (318) Date: APPLICATION FOR ACCOUNTING/GRANTS BOOKKEEPER POSITION EQUAL OPPORTUNITY STATEMENT: The Union Parish School System does not discriminate on the basis of race, color, national origin, gender, religion, age or disability in employment or the provision of services. FULL NAME: Last First Middle Mailing Address: Street City State Zip Physical Address: Street City State Zip Telephone: Home Other Telephone Social Security Number: Driver s License Number State: EDUCATION (A copy of your high school diploma, GED Certificate or College Transcripts must be submitted with your application). Circle Last Grade Completed School Location Year Graduated College Attended Dates Attended Degree Major Full Time Trade, Technical or Business School Dates Attended Certificate Received? Yes NO Specialized Skills: List below all computer applications/special skills/equipment with which you have experience:

4 EMPLOYMENT HISTORY List your last three (3) employers, starting with the most recent. May we contact the employers listed above? ( ) Yes ( ) No. If no, indicate which ones(s) you do not want us to contact. PERSONAL REFERENCES (Not former employers or relatives) Name Address Phone No.

5 PROFESSIONAL CONDUCT Answer the following questions by circling Yes or No. 1. Have you ever been convicted of any felony offense, been found guilty or entered a plea of ( ) Yes ( ) No nolo contender (no contest), even if adjudication was withheld? 2. Have you ever been convicted of a misdemeanor offense that involves any of the following: a. Sexual or physical abuse of a minor child or other illegal conduct with a minor child. ( ) Yes ( ) No b. The possession, use, or distribution of any illegal drug as defined by the State of Louisiana or ( ) Yes ( ) No Federal law. 3. Have you ever been granted a pardon for any offense as stated in #1 or #2? ( ) Yes ( ) No If you answered Yes to any questions, #1 through #3, you must provide court certified copies of all documents and proceedings, civil records of State and/or District School Board actions, or other relevant documents that provide full disclosure of the nature and circumstances. 4. Are you a Citizen of the U. S.? ( ) Yes ( ) No If NO do you have a legal right to work in this country? ( ) Yes ( ) No. (Attach copy of alien registration card.) 5. Are there any reasons which would prevent or restrict you from discharging your duties or responsibilities ( ) Yes ( ) No according to the Union Parish School Board job description for this position? If Yes explain. APPLICANT S CERTIFICATION AND AGREEMENTS I certify that the facts set forth in this Application for Employment are true and complete to the best of my knowledge. I understand that if I am employed, false statements may result in dismissal. I authorize Union Parish School Board to make an investigation of any of the facts set forth in this application. [Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the I understand that employment with the Union Parish School Board is at will, which means that either I or the Board can terminate the employment document. Use the Text Box Tools tab to change the formatting of the pull quote text box.] relationship at any time with or without prior notice, and for any reason not prohibited by statute. All employment is continued on that basis. I understand that no supervisor, manager, or executive of the Board has any authority to alter the foregoing without Board approval. Applicant s Signature Date FOR PERSONNEL DEPARTMENT USE ONLY Arrange Interview: ( ) Yes ( ) No Remarks: Interviewer Date Employed ( ) Yes ( )No Date of Employment

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