Application for Accreditation

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1 DETC Accreditation Handbook 2014 E.2. Application for Accreditation Application for Accreditation Name of Institution: Date: Address of Institution: (Street Address) (City, State) (ZIP) Telephone No.: Fax No.: (Area Code) (Area Code) Web Site Address: Contact Information Name of President/CEO: Address: Telephone No.: Extension: (Area Code) Name of Compliance Officer: Title Address: Telephone No.: Extension: (Area Code) Institution Information Year institution was established: # Number of years under present ownership Type of Institution: Government Non-Profit Private, Non-Profit Private, For-Profit; Date of first distance education student enrollment: Active distance education students: Combination course resident students: Number of new enrollments in the last calendar year: Total students: Is the institution a Title IV eligible or participant? Yes No. If yes, list the agency designated for the distribution of Title IV Funds. Are there any pending legal action by or against the institution? Yes No. If yes, please include an explanation. Former Institution Name Academic Program Information Type(s) of programs offered: High School Avocational Vocational Degree Certificates Degrees; Applicants must include a list of all courses and programs with their application. The list must include the following: the name of the program, type of program, courses (HS and degree), and date of first enrollment or last accreditation. (see sample chart at the end of this application) Initial applicants may not add additional programs during the application process. Are all of the institution s programs offered online? Yes No 1/14 1

2 E.2. Application for Accreditation DETC Accreditation Handbook What percent of the programs are online? What percent of the programs are correspondence? Does the institution offer Continuing Education Units (CEU) credits? Yes No If yes, who approves the CEU s? Other Accrediting Agencies List any other accrediting agencies that accredit your institution, the corresponding date of original accreditation, and the most recent action of the accrediting agency. Accrediting Agency: Date of action: Action Has the institution ever been denied accreditation, had its accreditation terminated, or voluntarily resigned its accreditation from any agency, including DETC? Yes No. If yes, please list the agency, date of action, and include an explanation of the action made by the accrediting agency. Accrediting Agency: Date of action: Action Does the institution have any pending accrediting action by any accrediting agency? Yes No. If yes, please include an explanation. Resident Training Site(s) List the location of additional training sites: Address City, State, and Zip Code Telephone No.: Administrative Site(s) List the location(s) of additional administrative sites: Address City, State, and Zip Code Telephone No.: License and/or Approvals List the state and/or country in which the institution is located and is licensed, approved, or exempt to operate as an educational provider:. Attach a copy of all state license and/or country license. If the institution is exempt by the state and/or country, the applicant must include supporting state/country-issued documentation with its application. State Authorization Provide a narrative describing your progress to obtain appropriate state authorization with states where required. 2 1/14

3 DETC Accreditation Handbook 2014 E.2. Application for Accreditation International Activity Does the institution perform any of the following activities outside of the United States: training sites, recruiting, instruction, marketing, or business function? Yes No. If yes, please list the countries and/or locations, and activities conducted. Does the institution operate any branch campuses or coordinating offices outside of the United States? Yes No. If yes, please list the countries and/or locations Does the institution contract with any agents or educational entities outside of the United States? If yes, what countries and/or locations? If you have answered yes to any of the previous three questions, the applicant must submit in writing a complete description of the international activity conducted along with a copy of each contractual agreement for DETC s review (see C.17. Policy on International Activities, Guide for International Contract Reviews, F.9. Rating Form for International Activities/Contracts, and E.1. Fees) Certification of Application This application is submitted by the institution s President/CEO for which accreditation or re-accreditation is being sought, and that official hereby attests to the following: 1. The institution is a bona fide distance education institution as defined by the DETC Accrediting Commission as an educational institution which: Formally enrolls students and maintains student records; Retains a qualified faculty to service students; Transmits to students organized instructional materials; Provides continuous two-way communication on student work, e.g., evaluating students examinations, projects, and/or answering queries, with prompt feedback given to students; Offers courses of instruction which must be studied predominantly at a distance from the institution or organization; and Is properly licensed, authorized, or approved by the applicable state educational institutional authority. 2. The institution has had at least two continuous years of successful operation as a bona fide distance education institution under the current ownership and with the current programs. 3. The institution has a permanent physical business office at a fixed geographic location (not a P.O. Box) for which it is appropriately licensed or authorized as required by local and state regulatory authorities. (6/13) 4. The institution can document via an audited or reviewed comparative financial statement that covers its two most recent fiscal years that it is financially sound and that it can meet its financial obligations to provide instruction and service to its students. Please submit audited or reviewed financial statements as described in C.10. Policy on Financial Statements. 5. The institution can show that the name being used by the institution is free from any association with any activity that could damage the standing of the Commission or of the accrediting process, such as illegal actions, unethical conduct, or abuse of consumers. 1/14 3

4 E.2. Application for Accreditation DETC Accreditation Handbook The institution, institution s owners, governing board members, and administrators possess sound reputations and show a record of integrity and ethical conduct in their professional activities, business operations, and relations. The owners, board members and executive staff have records free from any association with any misfeasance, including, but not limited to, owning, managing or controlling any educational institutions that have entered bankruptcy or have closed with students having been disadvantaged as a result. 7. The institution agrees that as part of the application process for initial or re-accreditation, its owners, officers and managers may be subject to a background check by DETC, which may include, but not be limited to: DETC surveys of State educational oversight agencies, Federal departments and agencies, consumer protecting agencies, checks on the credit history, prior bankruptcy, criminal background, debarment from Federal Student Aid Programs, the closing of other organizations in which they were owners, managers or principals, or the loss of accreditation or state approval to operate an educational institution. The costs of such background checks will be borne by the applicant. 8. Institution is free from any pending or final action brought by a state agency or recognized accrediting agency to suspend, revoke, withdraw, or terminate the institution s legal authority to operate or to deny accreditation or reaccreditation. 9. The institution understands that the Commission requires that all distance education courses, programs, divisions, and/or affiliates of the ownership undergo the accreditation process. The failure of one distance education program and/or division to apply for or achieve accreditation within a time frame set by the Commission renders all distance education programs or divisions ineligible for accreditation. In addition, if one distance education course, program, division, and/or affiliate of the ownership is ineligible to apply for accreditation, including ineligibility due to the limits on DETC s scope of activity, then all divisions of that ownership will be deemed to be ineligible to apply for accreditation. 10. The institution is voluntarily seeking accreditation or re-accreditation by the Accrediting Commission of DETC, recognizing that such accreditation may not be specifically required for state licensure, eligibility for government funding, or other purposes external to DETC. 11. Institution official has reviewed the Standards for Accreditation and supporting materials of the Accrediting Commission. 12. Institution official fully accepts and supports the concept of accreditation as a voluntary, non-governmental process involving peer review and a necessary degree of confidentiality in decision-making and record keeping. 13. Institution official of a non-accredited institution agrees that the institution will not make any reference to its application for accreditation in its promotional materials. 14. Institution official verifies that the appropriate key person (Name: [attach copy of Certificate]) has completed the Preparing for DETC Accreditation and therefore qualifies as a Compliance Officer. (Please Note: DETC will NOT accept this application without proof that a person has completed this course.) 15. Institution official understands that, in applying for accreditation, the institution: a) Voluntarily submits itself to a review and decision by the Accrediting Commission as to the institution s qualifications; b) Has the opportunity, as part of the accrediting process, to present itself as meeting each of the Standards for 4 1/14

5 DETC Accreditation Handbook 2014 E.2. Application for Accreditation Accreditation, and assumes the burden of proof in documenting compliance with the Standards; c) Assumes the obligation to be forthcoming, complete, and accurate in presenting information to, and answering questions of, the Accrediting Commission and its designated evaluators; d) May exercise the right to appeal the denial or withdrawal of accreditation by the Accrediting Commission, thereby assuring due process for itself; e) Voluntarily accepts responsibility to comply with the Standards for Accreditation and fulfill all obligations which accredited institutions assume (2014 DETC Accreditation Handbook, p ); and f) Agrees to remain in compliance with all of the requirements set forth in the DETC Bylaws, April 2014 edition, which constitutes a contract between the Council and its member institutions. 16. The institution official understands, in submitting this application, that the accreditation process includes surveys of and inquiries to students, recruiting personnel, state and federal consumer and regulatory agencies, employers of graduates, and other individuals, agencies, or groups which may have an opinion about the institution, its programs, and its services. It agrees to such surveys and inquiries and will upon request assist the Accrediting Commission in conducting them. It also acknowledges that accreditation information may be shared with other accrediting agencies and government entities. I certify that all of the information herein and attached is true and correct. Institution s President or CEO: Name Signature: Date: Once the Application for Accreditation is received, the Director of Accreditation will notify you of the appropriate due dates for submitting your course materials and the Self-Evaluation Report. For initial applicants, its application for accreditation is valid for one year from the date of acceptance; with the condition that a copy of their Self-Evaluation Report is received by Commission within 60 days from the date this application is accepted by the Commission. If the Commission does not receive the institution s SER within 60 days of acceptance of this application, the application will automatically expire. The name of an initial applicant will not be published in DETC s publications or posted on DETC s website until after it has completed a successful Readiness Assessment For institutions undergoing re-accreditation, its application is valid for one year (or the next two full accrediting periods) from the date it is received by the Commission. In addition to mailing this application form with your check, please send an electronic copy to Title Submit this form to: Brenda Amaya, Accreditation Assistant DETC Accrediting Commission th Street, NW, Suite 2 Washington, DC /14 5

6 E.2. Application for Accreditation DETC Accreditation Handbook Sample Chart for Program List: Application Checklist Submit an electronic copy of the Application for Accreditation and supporting documents to Include audited or reviewed financial statements as described in C.10. Policy on Financial Statements. Enclose copies of all institution s current state(s) licenses. If the institution is exempt by the state and/or county, the applicant must include supporting state/country issued documentation. Include copies of the certificate of course completion for the Preparing for DETC Accreditation course. In order to qualify as the Compliance Officer, the individual must complete the course. Include an excel table with the names and addresses (mailing and addresses) of no more than the first 100 students consecutively enrolled with each division of the institution beginning the first day of the 18 th month preceding the date of this application. Insofar as possible, the number of the students reflects the same proportion of the enrollments for each of our institution s major course/program offerings. If the institution has less than 100 students, please submit the information for all of the students enrolled. Only institutions that are 100% correspondence must submit the names and addresses of students on selfadhesive mailing labels ( to Brenda Amaya at Include an excel table with a complete list of courses and programs. The list must include the following: the name of the program, type of program, courses (High School and degree programs), and the date of first enrollment. The list must include the following: the name of the program, type of program, courses (if applicable), and date of first enrollment or last accreditation. (see sample chart at the end of this application) Include State Authorization narrative Initial Accreditation Applicants: Include an application fee of $3,000 Reaccreditation Applicants: Include an application fee of $1,000 If applicable, enclose all international contracts and fees for the review (see C.17. Policy on International Activities, Guide for International Contract Reviews, F.9. Rating Form for International Activities/Contracts, and E.1. Fees). The fee for an initial international contract review is $700 (per contract) and $250 for a resubmission (per contract). Initial Accreditation Applicants: The applicant will mail a flash drive copy of the Self-Evaluation Report within 60 days from the date this application is accepted by DETC with the Readiness Assessment fee of $3,000 (see C.12. Policy on Readiness Assessment) Re-accreditation Applicants: The institution will send each evaluator and DETC a flash drive copy of the Self-Evaluation Report at least 4 to 6 weeks prior to the on-site visit scheduled with the director of accreditation. *All fees are non-refundable **All fees must be provided in U.S. currency and made payable to the Distance Education and Training Council XYZ Institution 6 1/14

7 DETC Accreditation Handbook 2014 E.2. Application for Accreditation Name of Program: Type of Program: Associate of Arts in XYZ High School, Avocational, Vocational, Degree Certificate, or Degree. Courses (High School and degree programs): Number Name 101 English 102 Math Date of First Enrollment or last accreditation: MM/DD/YYYY 1/14 7

8 E.2. Application for Accreditation DETC Accreditation Handbook (Note: This page was left blank on purpose.) 8 1/14

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