Financial Management KEY FEATURES

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1 Financial Management General ledger Budgetary control Cost accounting Forecast management Cashflow management Unique dimensional cost centres Bank management Bank reconciliation management Accounts payable management Accounts receivable management Fixed asset registers CouncilFirst provides comprehesive management of financials and budgets with easy to use functionality and role-tailored design. The powerful financial reporting tool assists accountants and financial staff to extract essential business data from the chart of accounts, budgets, cash flow accounts and cost types into financial reports. You can build more sophisticated reports which present data split by dimensions, responsibility centers and date periods, giving you in-depth view on the state of your business from a variety of different angles. Once the accounts schedule is prepared, you can choose to export it into Excel or even have it displayed as a multidimensional graphical chart on your Role Center. Accounting Manager Role Centre - Web Client G/L Balance example

2 Property & Rating Rating and valuations Property and rating certificates Water, sewerage and waste management Bond and guarantees Fire abatement management Property lease management For easy operation, CouncilFirst Property & Rating is fully integrated into Financials and Community Engagement. Property & Rating - integrated with Financials Property & Rating Role Centre - Web Client

3 Payroll Automatic pay processing and leave calculations Complex back-pay calculations generated for increases Automatic costing to original jobs/departments worked Unlimited allowances, deductions and award levels Flexible pay period frequencies Automatic switching to new award classification On-line payroll enquiries Award interpretation module Integrated on-line time sheets Employee Self-Service (ESS) portal SuperStream ready Human Resource Management Organisational and workforce management Recruitment and selection Development, training and performance management Expense management Payroll Summary Report Payroll Employee Card

4 Procurement and Sourcing Inventory management, stores/depots Purchasing management Supplier contract management Direct and indirect procurement Purchase requisitions Supplier relationship management Item Tracking Dramatically improve your procurement processes, with high-level visibility and control. Managing multiple suppliers with varied contracts is simplified with CouncilFirst. Contract Management Role Centre - Web Client Example of a Vendor Card

5 Community Engagement Customer service management Task management Outlook client integration Interaction/document management Mail logging for MS Exchange Stay connected with your community, and in control. Record all interactions and log correspondence. A major challenge for busy councils is to keep track of an onslaught of customer requests. CouncilFirst enables you to effectively manage, track and action requests. Example Customer Request Categories and Subcategories Sample of a Request Card

6 Projects and Job Costing Project management Capacity management Multiple costs Budgets/estimates Job Tasks Work in progress Project accounting and invoicing Project cost control Work breakdown structures Jobs Take the pain out of managing multiple job costs. Keep track of usage on jobs and data for invoicing. Manage both fixed-price jobs and time-and materials jobs. Project Management Keep track of resources and prices. Register and sell resources, combine related resources into one resource group, or track individual resources. Divide resources into labor and equipment and allocate resources to a specific job in a time schedule. Capacity Management Plan capacity and manage usage statistics and profitability of resources. Create your plan in a calendar system with the level of detail and for the period of time that you need. Monitor resource usage and get a complete overview of your capacity for each resource with information about availability and planned costs on orders and quotes. Job Costing and Project Resource Management

7 Mobility Solutions FUNCTIONALITY CouncilFirst supports wireless mobile technology to streamline processes and improve the efficiency of field workers. The cloud-based solution is available from anywhere at any time, with benefit of GIS integration for MapInfo, IntraMaps and ESRI for Property and Rating. Real-time secure exchange of data via Windows 8.1 Tablets, Android, IOS iphone and ipad. Information accessibility: Employee Self Service Purchase Orders Purchase Approvals Work Orders Enquiries & Reports Inspections Infringements GIS & Maps Property Search Photo Capture & Tags Cloud Software as a Service (SaaS) Software as a Service (SaaS) makes use of a cloud computing infrastructure to deliver one application to many users, regardless of their location, rather than the traditional model of one application per desktop. It allows activities to be managed from central locations in a one-to-many model, including architecture, partnering, and management characteristics. Key benefits: Delivering applications on demand. The Software as a Service (SaaS) model has been proved as a major source of business value in organisations of all sizes. With SaaS, CouncilFirst delivers local government business solutions that can be accessed from anywhere, on any device and at anytime. Cloud SaaS services help businesses to innovate faster, cut costs and be more agile.

8 Role Tailored Design CouncilFirst utilises the Microsoft Dynamics role tailored user interface design, allowing each council worker to have their own home page, designed around their own tasks. This is a result of the Role Tailored user interface mapping to the tasks which that worker needs to perform, instead of mapping to the structure of the database. This role-based navigation reduces complexity by promoting areas of the application that are relevant to your role. Removing from immediate view those areas of the application that you seldom need reduces the amount of information that you have to sift through. FUNCTIONALITY The CouncilFirst user interface design enables you to: Focus, prioritise, and apply your expertise Visualise and understand key data Reduce the amount of time you spend searching CouncilFirst provides a number of different role centres for users with different jobs. Your administrator should assign the roles, and can customise the Role Centre to ensure that it presents the information you need for each staff role. Tailored Account Manager s Screen - Tablet Client The Accounts Manager s screen will look dramatically different from the HR Manager s screen as each will have an overview of the information relevant to their own tasks. This allows each user to quickly locate the information they require to focus on their own duties.

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