Opening Remarks. Thomas James, Deputy Regional Commissioner for the Public Buildings Service, National Capital Region

Transcription

1 Opening Remarks Thomas James, Deputy Regional Commissioner for the Public Buildings Service, National Capital Region

2 A Shifting Paradigm Technology-enabled workforce; less paper and files, more smart devices Outdated notions about status, privacy, and space in the federal office Realities of space allocation vs. how/how often it is actually used surprisingly low occupancy rates

3 FROM: GSA PUBLIC BUILDINGS SERVICE

4 TO: GSA PUBLIC BUILDINGS SERVICE

5 What is Mobility? Mobility is an approach to the workplace that maximizes the flexibility of managers and employees to work anytime, anywhere

6 The Mobile Workplace Supports diverse work functions/styles The Mobile Workplace Promotes shared resources & amenities Utilizes the most advance technology Promotes communication, collaboration

7 Why Federal Mobility NOW? Federal Management Regulations (FMR) Part Assignment and Utilization of Space Energy Independence and Security Act of 2007 (EISA) Executive Order Federal Leadership in Environmental, Energy, and Economic Performance - (2009) Tightening budgets Private sector precedent

8 Dollars and Cents Tightening FY2012/13 budgets Federal Building Fund cut 91% in new construction; 32% cut in renovations Presidential Mandate on Real Property Called for accelerated efforts to remove excess and surplus property for a savings of $8 billion by FY Debt ceiling legislation plans to reduce $1.5 trillion from expected federal deficits over the next decade.

9 Know Your Environmental Impact Non-commuting transport 26% Commuting to work 7% Commercial Buildings 18% 25% Offices account for one-quarter of total CO 2 emissions in the United States 6 Billion Metric Tons of CO 2 equivalents are produced in the US annually Industrial 28% Residential Buildings 21%

10 The Three Legged Stool GSA PUBLIC BUILDINGS SERVICE

11 People Culture HR Process Telework Policy Place Furniture Office Environment Site & Building Attributes The legs Tools IT Infrastructure & Services Communication Tools Collaboration Tools GSA PUBLIC BUILDINGS SERVICE

12 Benefits Savings In housing costs In IT equipment To the employer Increase in employee satisfaction Improved space utilization Improved customer service

13 GSA HQ Modernization Housed 2300 employees pre-construction; 4400 will call 1800F St. home in 2013 Mobility strategies include hoteling, desk-sharing, and a moratorium on the private office Lay-down Area Infill Phase 1

14 Save Time Commute Less Average Daily Commute See the difference Teleworking one day/week saves 50 hours per year (more than a full work week in a year) Teleworking two days/week saves 100 hours per year (two and a half work weeks a year) 6 52 minutes* (round-trip) *Things you could do in 52 minutes instead: Walk your dog Go for a run/walk Make a meal Watch the news Take the kids to school Sleep in Spend time with family

15 UTILIZATION of space 45% Average Occupancy As many as 55% of workstations are empty at any given time, in private as well as federal sectors. GSA PUBLIC BUILDINGS SERVICE

16 Key Enablers Cloud computing Telework Enhancement Act of 2010 Social networking and collaborative tools: Facebook, Chatter, Webex, Book-it Existing models and workplace prototypes: GSA Mobility Design Labs

17 GSA s Mobile Workplaces Open workstations accommodate alternative workplace approaches Desk sharing, free addressing, and hoteling provide greater value

18 Flexible Workstations / Mobile Furniture Flexible and adjustable to meet user needs Workstations integrate with standard systems Design opportunities to create decidedly un-federal interiors

19 Open Office / Private Meeting Space Low partitions maximize light, facilitate collaboration Acoustical privacy is achieved a variety of ways Transparency between staff and leadership offices

20 Collaborative Environments Collaboration space for teaming and small meetings Large meeting spaces doubles as touchdown when not in use Sustainable materials and lighting; re-use and recycle

21 Integrated Amenities Efficient Workplaces integrate support spaces Amenities double as collaboration space

22 Workplace Prototype GSA PBS Central Office Prototype 1800 F, Suite 7300 & 7040 GSA.gov video A hoteling office environment where staff reserve unassigned workstations as needed. 2:1 Desk Sharing Ratio $632, 000 Annual Rent savings 52% Space Reduction 223 tons CO 2 Savings Per Yr. BEST PRACTICE GSA PUBLIC BUILDINGS SERVICE

23 LAST THOUGHTS: Align the workplace to the way your agency works Act now and learn by doing Look across sectors to find solutions and see what sticks in your organization GSA PUBLIC BUILDINGS SERVICE