Each year, the GSA puts out a call for Quality Money proposals in order to solicit proposals from interested parties across the university.

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1 Page 1 of 5 University of Calgary Graduate Students Association 350 MacEwan Students Centre 2500 University Drive. N.W. Calgary, Alberta T2N 1N4 Tel (403) Fax (403) GRADUATE STUDENTS ASSOCIATION (GSA) QUALITY MONEY HANDBOOK Purpose of the Quality Money Grants Program The Graduate Students Association (GSA) of the University of Calgary is committed to enhancing the student experience. Quality Money initiatives and grants are one way that the GSA returns to the student community. Emphasis is placed upon proposals which impact the majority of students, promote multidisciplinary interactions, and integrate sustainable initiatives.ways. The History of Quality Money In 2002/2003 the University of Calgary launched a unique partnership with the Graduate Students Association and the Students Union (SU) Quality Money giving the GSA and SU the opportunity to invest discretionarily in student initiatives and opportunities to enhance the student experience. As part of the yearly tuition consultation process, the University of Calgary proportionally distributes this money by population to the GSA and the SU. In , for example, the GSA received $361,000 from the University of Calgary which facilitated the GSA s funding of 28 separate Quality Money initiatives. Each year, the GSA puts out a call for Quality Money proposals in order to solicit proposals from interested parties across the university. Past programs and initiatives from this consultation process have been very successful. These include: the Graduate Career Advisor Program; the Graduate Career and Mentorship Program; the Ombuds Office; Akademeia: A Peer Reviewed Multidisciplinary Journal; the Teaching Assistantship Support Program; Student Spaces Improvement Initiative; the GSA Emergency Student Loan Contribution; the Self Defense Workshops; and the Graduate Student Conference. All of these projects started as simple ideas and proposals from graduate students and from the GSA, which ultimately improved the graduate student experience at the University of Calgary.

2 Page 2 of 5 Eligibility Graduate students [as well as University partners] are eligible to submit applications for Quality Money. Deadlines Quality Money applications are processed on a competitive first come first served basis, with 3 main intake cycles. The first proposal deadline is 4:30 PM on the last Friday of February. Applicants will be notified by the last Friday of April: The second proposal deadline is 4:30 PM on the last Friday of June. Applicants will be notified by the last Friday of August: The third proposal deadline is 4:30 PM on the last Friday of October. Applicants will be notified by the last Friday of December. Submission procedure E mail your proposal to the GSA s Vice President Finance & Services, Please include the subject line Quality Money Proposal. If you have questions or need clarification, you can also phone the GSA at: (403) Proposal Format and Guidelines Please complete the submission form below. Please note the following: Only Word documents will be accepted. Page limit is 5 pages single spaced (not including title page). Include an estimated breakdown/allocation of funds, plus the total cost for the program/initiative. In order to save paper, please submit your proposal electronically to:

3 Page 3 of 5 Guidelines to Writing a Good Quality Money Proposal The GSA is looking for creative and innovative ideas that will positively impact as many graduate students as possible. As you write your proposal, think big what initiative will benefit the largest population of graduate students? To write the ideal proposal, consider the following: Is your idea clear and concise? Does your idea improve existing GSA services or Quality Money initiatives, or does it create a new opportunity to improve the graduate student experience? Will your idea make students more engaged while they attend the University of Calgary? Will it instill in students a sense of pride about attending the university? Does your proposal offer students a chance at acquiring new skills or leadership opportunities? What kind of potential impact will your idea/program/service have on student life, academic excellence, career development, and/or social involvement? What is the impact of your proposal on the short term? On the long term? How many students will your proposal impact and affect? How can this be maximized? Is this an original idea? Is it a service/idea/program that is currently not provided by the University? How feasible is your idea? Can the GSA execute this plan? Have you considered partnering with other groups? (i.e. the Students Union or the University) Is this project sustainable? What are your plans to fund this program after Quality Money expires? Will the new idea be accessible to all graduate students or it will target specific groups/departments/cultures? Will the new idea foster engagement of students from different departments, faculties, and/or universities? Any other factors you think the GSA may deem helpful to achieve the objective of your proposal. Guidelines to the review and report process 1. The GSA Board of Directors reviews and is responsible for final decisions for all Quality Money applications. Only fully completed applications will be reviewed. Applications are reviewed for completeness and eligibility. Incomplete and/or late applications will not be accepted. Funding priorities may limit the number of grants and/or the amount approved in a given year. This is a competitive process and therefore there is no guarantee a proposal will be funded. 2. The GSA and grant recipient will enter into an agreement with respect to the funding made available through the Quality Money Program. These funds will be used solely

4 Page 4 of 5 for the purpose for which a proposal is granted, or, if the original purpose is altered WITH the written consent of the GSA, again, only for the purpose as altered. 3. The recipient of a fund will provide to the GSA: information that will enable the GSA to determine whether the recipient is complying with the conditions on which the fund was given, and is using the funds as set out in the fund agreement. The recipient of a fund will permit a representative of the GSA to examine any books or records to determine whether the fund has been used as set out in the fund agreement. If the recipient does not comply with the terms and conditions for which a fund was given, or if the information provided by the recipient to obtain the fund is determined by the GSA to be false, misleading or inaccurate, the GSA may require, that the recipient repays all or part of the funds immediately to the GSA. 4. The recipient will recognize, and permit the GSA to recognize, the contribution from the GSA for this project. The recipient will place the GSA s logo (see the first page of this document) on all publications and documents pertaining to the project. 5. An annual written report will be submitted to the GSA prior to March 15th for each academic year that the initiative is running. This report shall include an overview of the status of the initiative, a detailed spending report, and an assessment of the outcomes and impacts to date (if any). A final written report shall be provided to the GSA within 30 business days of the end of the initiative. This report shall include an overview of the initiative, a detailed spending report for all expenditures related to the life of the initiative, and a final assessment of the outcomes and impacts of the initiative. Additionally, the final report will include suggestions for the future of the initiative, and where possible, will include student feedback that measures the efficacy of the initiative.

5 Page 5 of 5 Project Name: Amount of GSA Quality Money Requested: Project Start Date: Project End Date: Submitted by: Contact Information: Name: Title: Degree Program: Student ID number: Department: Address: Phone: Project Description In no more than 1000 words, please provide us a summary of your initiative. Be sure to include, a brief history of the situation/issue, a rationale for the initiative, and what your project/initiative would look like. If the project involves outside or other facilities, please include (as an attachment) your communiqué with the affected parties. Project Timeline Please provide us with a brief timeline of your initiative. Be sure to include expected completion dates and when any activities are expected to take place. Project Outcomes Please explain your expected outcomes (including how many students this impacts) as well as how you plan on measuring success and what metrics you will be using. Project Promotional Strategy Please identify your strategy for raising student awareness of this initiative as well as the GSA s support thereof. Project s Future Direction Please tell us about your vision for the project. Be sure to include how you anticipate this project to be sustainable, and how this project will be funded upon Quality Money expiration (if applicable). Project Budget Please include a tentative budget for your project, this budget must clearly show all sources of funding. Disclaimer: All proposals submitted to the GSA will become and remain the exclusive property of the GSA. By submitting the proposals to the GSA, the author(s) grant a copyright license to the GSA to use any parts of or the entire proposals in any way for Quality Money purposes. Please note that all GSA employees have signed an oath of confidentiality. All personal information/student records are stored securely and are password protected. All personal information/student records supplied are for the purpose of identification only and shall not be used for any other purpose unless expressed written consent is obtained in advance. Personal information/student records are destroyed immediately following conclusion of the intended purpose.

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