Administering and Scanning Your Answer Sheet Assessments

Transcription

1 Administering and Scanning Your Answer Sheet Assessments Assessments created prior to the DataDirector 4.0 release can still be administered and scanned into DataDirector. The following instructions will help you identify the exact method needed to administer and scan your answer sheet assessments. The instructions below are for answer sheet assessments only. When you open your assessment, you may notice a new option to Enable Legacy Scanning on the Assessment Overview page. Enable Legacy Scanning means that the system will look at the way your assessment was originally created (in an earlier version of DataDirector) in order to scan and score the assessment. In order to access the Enable Legacy Scanning functionality, you must have the assessment permission to Download Answer Documents. This means that you can access and print student answer sheets. If you have the permission to Download Answer Documents, you will see the option to Enable Legacy Scanning in the downloadable section of your Assessment Overview. Please Note: You will only see the option to Enable Legacy Scanning on the Assessment Overview page. You will not be able to see this option in DataScanner. DataScanner will talk directly to DataDirector in order to determine if Enable Legacy Scanning has been activated. DataDirector Help Document 1

2 Locked Answer Sheet Assessments 1. Check to see if your assessment is locked. If you see the following message on your Edit Assessment page your assessment is locked: 2. Your assessment is locked, because it was created sequentially by item (as noted in the message above). This means that your assessment was created containing clusters. However, your answer document printed all clusters in one section. DataDirector 4.0 is unable to support this feature. The screenshot below displays how your assessment looks in DataDirector 4.0 on the Edit Assessment page. Your answer document will still appear as one section. Please note: The fields in your assessment have been grayed out. This assessment cannot be edited. You may also notice that your assessment is now ordered according to cluster, and not sequentially. Your results will still scan accurately. 3. To ensure that you can administer and scan these assessments, we have created the option to Enable Legacy Scanning. 4. You can scan your answer documents that were printed before December 22, The system will check the Enable Legacy Scanning option by default for you. 5. You can also scan your answer documents for tests made before December 22, but printed after January 2, The system will check the Enable Legacy Scanning option by default for you. 6. Enable Legacy Scanning should always remain checked. 7. If you are not satisfied with the ordering of your assessment, or would like to edit your assessment, duplicate your assessment and skip to the section below titled Unlocked Duplicated Answer Sheet Assessments. Choose this option if A. Your assessment is already created and you are happy with your assessment. B. You do not need to make any edits to your pre-existing assessment. DataDirector Help Document 2

3 Unlocked Answer Sheet Assessments 1. Check to see if your assessment is unlocked. If you do not see a message at the top of Edit Assessment page, your assessment is unlocked. For reference, this is the message shown in #1 under Locked Answer Sheet Assessments (on page 1 of this document). 2. Click on the Edit Assessment link on the left hand navigation. 3. Make sure you have your test in hand. 4. Check the order of each question on the Edit Assessment page. Does the correct answer for question number one on the Edit Assessment page, match the correct answer for question number one on your test? Does the correct answer for question number two on the Edit Assessment page, match the correct answer for question number two on you test? Continue to spot check your assessment. 5. If the order of your Edit Assessment page matches the order of your test, continue on to step 6. If the order of your Edit Assessment page does not match the order of your test, skip to the section below titled Unlocked Duplicated Answer Sheet Assessments. 6. If you printed your answer sheet before December 22, 2011, check Enable Legacy Scanning. The answer sheets will have an exam ID printed at the bottom of the page. Please make sure that Enable Legacy Scanning remains checked. You will see an exam ID at the bottom of your sheet next to the Site ID. 7. If you printed your answer sheets after January 2, 2012, uncheck Enable Legacy Scanning. The answer sheets will have an assessment ID printed at the bottom of the page. Please make sure that Enable Legacy Scanning remains unchecked. You will see an assessment ID at the bottom of your sheet next to the Site ID. Please note: You may not mix answer sheets listing assessment ID s with those listing exam ID s. Even if they are for the same assessment, answer sheets listing an exam ID must be scanned separately from those listing an assessment ID. DataDirector Help Document 3

4 Unlocked Duplicated Answer Sheet Assessments 1. You can duplicate locked assessments. When you duplicate a previously locked assessment, the new assessment becomes unlocked, and you can change the ordering of the questions. 2. Check the order of each question on the Edit Assessment page. Does the correct answer for question number one on the Edit Assessment page, match the correct answer for question number one on your test? Does the correct answer for question number two on the Edit Assessment page, match the correct answer for question number two on you test? Continue to spot check your assessment. 3. If the ordering of your Edit Assessment page does not match your test, your test was most likely created in 3.x sequentially by item. This format is no longer supported. 4. You will need to reorder your Edit Assessment page to match your test and print a new answer sheet. To reorder your assessment Open your answer sheet. Check to make sure all questions fit on a single page. If all questions fit on a single page If all questions fit on a single page, with the existing sections, reorder according to the sequence of your pre-created test. Print your answer document. Scan your answer document. If all questions do not fit on a single page If your answer sheet is longer than one page, drag and drop each question into a single section to match the ordering in your test. Make sure all questions are in one section. Delete any sections which do not contain questions. Use the link titled Edit Reporting Clusters to choose which questions belong in which cluster. Print your answer document. Scan your answer document. DataDirector Help Document 4

5 Please note: The screenshot to the left displays an answer sheet that fits on one page and will scan in DataScanner without any adjustment. Please note: The screenshot to the left displays an answer sheet that will not fit on a single page. This answer sheet will not scan in DataScanner. You will need to edit this assessment to fit on a single page. Please see the instructions on page 4 to edit assessments with answer sheets longer than a single page. DataDirector Help Document 5