1 141 COLLEGE OF GRADUATE STUDIES Montana State University is recognized nationally and internationally for its outstanding graduate programs and its excellence in teaching, research and service. College of Graduate Studies Catalog TABLE OF CONTENTS This list of contents reflects the chronological ordering of this graduate section, which begins with admission and application policies, and ends with commencement and a section on program descriptions. Graduate Degrees Conferred 141 Admission Policies 142 Application Requirements 144 Application Deadlines 145 Non-Degree Graduate Status 145 Graduate Record Examination (GRE) 147 Test of English as A Foreign Language TOEFL) 147 Graduate Orientation 147 Registration 147 Residency and Fees 148 Housing 148 Graduate Assistantships 148 Qualifying for Graduate Teaching Assistantships 150 Other Student Employment 150 Tuition Waivers 150 MSU Scholarships 151 Other Financial Assistance 152 Grades 152 Academic Probation and Suspension Courses and Course Loads 152 Pass/Fail Courses 153 Transferring Credits 153 Credit by Examination 154 Qualifying Examination 154 Petitions, Appeals and Grievances 154 For Master's Students 154 (Plans A and B; Second Master's Degree; Seamless Master's Degree; Major, Minor, and Supporting Course Areas; General Credit Requirements; Residence Credit Requirements; Thesis Credit Requirements; Course Limitations; Graduate Committee; Graduate Program; Thesis; Thesis Patent Policy; Comprehensive Examination) For Doctoral Students 157 (Doctor of Philosophy; Doctor of Education; Education Specialist; Major, Minor and Supporting Course Alms; Language Requirement; General Credit Requirements; Residence Credit Requirements; Dissertation Credit Requirements; Course Limitations; Major Professor; Doctoral Graduate Committee; Graduate Representative; Graduate Program; Dissertation; Dissertation Defense) Application for Advanced Degree 161 Commencement 161 Satisfaction of Financial Obligations 161 Graduate Program Descriptions 162 Special Programs and Centers 199 Graduate Dean: Dr. Bruce R McLeod Assistant to the Dean: Ms. Rebecca Ward 108 Montana Hag The first graduate degree, a Master of Science in General Science, was awarded in Almost a century later, MSU offers a broad range of graduate programs which lead to approximately 40 master's and 13 doctoral degrees. Many of these offer unique options and areas of specialization, including interdisciplinary and professional seamless programs. Graduate students are admitted through an academic department to the College of Graduate Studies. The academic department arranges specialized coursework and training in the chosen field of study and provides mentoring and advising. The College of Graduate Studies oversees the administrative details associated with earning graduate degrees and ensures that the advising and mentoring of graduate students are part of a self-structured pedagogical framework within each graduate program. Graduate Degrees Conferred Master of Science (M.S.) Agricultural Education Animal and Range Science Biochemistry Biological Sciences Chemical Engineering Chemistry Civil Engineering Computer Science Earth Science Economics, Applied Electrical Engineering Entomology Environmental Engineering (interdisciplinary) Fish and Wildlife Management Health and Human Development, options in: Family and Consumer Science Counseling Food and Nutrition Health, Exercise and Wellness Industrial and Management Engineering Land Rehabilitation (interdisciplinary) Land Resources and Environmental Sciences Mathematics, options in Mathematics Mathematics Education Mechanical Engineering Microbiology Physics Plant Pathology Plant Science Psychology, Applied Science Education (interdisciplinary) Statistics Veterinary Molecular Biology Master of Arts (MA.) English History Native American Studies Other Master's Degrees Master of Architecture (MArch) Master of Construction Engineering Management (M.C.E.M. seamless program) Master of Fine Arts (M.F.A.) Master of Nursing (M.N.) Master of Professional Accountancy (M.RAc.) Master of Project Engineering and Management. (M.P.E.M.) Master of Public Administration (M.PA)
2 College of Graduate Studies Dates and Deadlines Spring Semester 2000 Jan Orientation and registration Jan 12 Instruction begins Jan 17 Martin Luther King holiday Jan 28 Friday-last day for graduate students to file "Application for Advanced Degree" Feb 2 Wednesday-last day for eligible students to register "In Absentia" Feb 21 President's Day Mar Spring Break (student holiday) April 6 Monday-last day for Spring semester candidates to file program changes April 17 Monday-last day for master's comprehensive or doctoral final examination -Last day for approval by Graduate Dean of thesis or professional paper April 21 University Day holiday May 5 Spring semester ends May 6 Commencement Summer Session 2000 May 22 Orientation and registration May 22 Instruction begins May 22 Last day for eligible students to register "In Absentia" May 29 Memorial Day holiday June 9 Friday-last day for graduatestudents to file "Application for Advanced Degree" July 4 Independence Day holiday July 24 Monday-Last day for master's comprehensive or doctoral examination July 24 Monday-Last day for approval bythe Graduate Dean of professional paper or thesis Aug 11 Summer session ends Fall Semester 2000 Aug 30- Orientation and registration Sept 1 Sept 4 Labor Day holiday Sept 5 Classes begin Sept 5 Last day for eligible students to register "In Absentia" Sept 22 Friday-Last day for graduatestudents to file "Application for Advanced Degree" Nov 7 Election Day holiday Nov 10 Veteran's Day holiday Nov 22 Wednesday-Last day for Fall semester candidates to file program changes Nov Thanksgiving holiday Dec 4 Monday-Last day for master's comprehensive or doctoral final examination Dec 4 Monday-Last day for approval by Graduate Dean of thesis or professional paper Dec 15 Last day of classes Dec Final examinations Dec 22 Fall semester ends Spring Semester 2001 Jan 15 Martin Luther King holiday Jan Orientation and registration Jan 18 Classes begin Jan 18 Last day for eligible students to register "In Absentia" Feb 2 Friday-Last day for graduate students to file "Application for Advanced Degree" Feb 19 Presidents Day holiday Mar Spring Break (student holiday) April 11 Wednesday-Last day for Spring semester candidates to file program changes April 13 University Day holiday April 23 Monday-Last day for master's comprehensive or doctoral final examination April 23 Last day for approval by Graduate Dean of thesis or professional paper May 4 Last day of classes May 7-11 Final examinations May 11 Spring semester ends May 12 Commencement Summer Session 2001 May 21 Orientation and registration May 21 Instruction begins May 21 Last day for eligible students to register "In Absentia" May 28 Memorial Day holiday June 8 Friday-Last day for graduate students to file "Application for Advanced Degree" July 4 Independence Day holiday July 23 Monday-Last day for master's comprehensive or doctoral examination July 23 Monday-Last day for approval by the Graduate Dean of professional paper or thesis Aug 10 Summer session ends Fall Semester 2001 Aug Orientation and registration Sept 3 Labor Day holiday Sept 4 Glasses begin Sept 4 Last day for eligible students to register 'In Absentia" Sept 21 Friday-last day for graduate students to file "Application for Advanced Degree" Nov 12 Veteran's Day holiday Nov 21 Wednesday-Thanksgiving holiday (no classes, but offices are open) Nov 21 Wednesday-Last day for Fall semester candidates to file program changes Nov Thanksgiving holiday Dec 3 Monday-Last day for master's comprehensive or doctoral final examination Dec 3 Monday-Last day for approval by Graduate Dean of thesis or professional paper Dec 14 Last day of classes Dec Final examinations Dec 21 Fall semester ends Spring Semester 2002 Jan Orientation and registration Jan 16 Classes begin Jan 16 Last day for eligible students to register "In Absentia" Jan 21 Martin Luther King holiday Feb 1 Friday-Last day for graduate students to file "Application for Advanced Degree" Feb 18 Presidents Day holiday Mar Spring Break (student holiday) Mar 29 University Day holiday April 10 Wednesday-Last day for Spring semester candidates to file program changes April 22 Monday-Last day for master's comprehensive or doctoral final examination April 22 Monday-Last day for approval by Graduate Dean of thesis or professional paper May 3 Last day of classes May 6-10 Final examinations May 10 Spring semester ends May 11 Commencement Doctor of Philosophy (Ph.D.) Biochemistry Biological Sciences Chemistry Engineering, options in: Applied Mechanics Chemical and Materials Engineering Electrical and Computer Engineering Environmental Engineering Fish and Wildlife Biology Land Resources & Environmental Sciences Mathematics Microbiology Physics Plant Science, options in: Plant Pathology Plant Genetics Statistics Veterinary Molecular Biology Degrees in Education Education Specialist (Ed.S.) (currently not enrolling students), options in: Curriculum and Instruction Education Administration Master of Education (M.Ed.), options in: Adult and Higher Education Curriculum and Instruction Education Administration School Counseling Doctor of Education (Ed.D.), options in: Adult and Higher Education Curriculum and Instruction Education Administration Admission Policies Admission decisions are made for each applicant individually, and applicants may or may not be judged acceptable regardless of the institution from which credentials are submitted. Before admission is granted, each application is reviewed by the appropriate faculty and the College of Graduate Studies, who determine if the applicant's academic history and preparation is satisfactory. Enrollment in a department may be limited by the availability of faculty, staff, facilities or state-imposed enrollment limits. In such cases it may not be possible to admit all students who are otherwise qualified. Students may be admitted with regular, provisional, or cooperative transient standing. Admission is subject to a favorable recommendation by the
3 143 College of Graduate Studies degree-granting department and concurrence of the Graduate Dean. Final authority for admission to the College of Graduate Studies lies with the Graduate Dean. As such, applicants should consider themselves admitted only when official notification has been received from the Graduate Dean. Admission is permitted for only one graduate degree program at a time. Concurrent admission is not permitted for undergraduate and graduate degrees except in seamless degree programs. In addition to the admission information provided here, each applicant should review departmental requirements in the departmental program descriptions provided later in this graduate section. Prospective graduate students also should contact their department of choice for specific departmental requirements. The College of Graduate Studies will designate a specific term for which the student is accepted. Applicants may request a change in that term for up to one year. Accepted applicants who do not attend within one year must reapply to the College of Graduate Studies. The following admission requirements do not include minimum qualifications necessary for graduate student assistantships or tuition waivers. (Refer to sections on Graduate Assistantships.) Regular Admission The student must hold a four-year baccalaureate degree from an accredited institution and have demonstrated potential for graduate study. The student must have a B average (3.0 on a 4.0 scale) or better for the last two years of undergraduate or graduate work. Some departments have higher admissions standards and require a master's degree prior to admission to a doctoral program. Minimum GRE scores for acceptance into specific graduate programs are determined by each department. A College of Business applicant may submit scores from the Graduate Management Admission Test (GMAT) in lieu of a GRE. An international student must receive a minimum TOEFL score of 550, or higher as required by specific departments. (For more information about individual departmental requirements, refer to the chart on Admission and Contact Information and department program descriptions later in this section.) The Miller Analogies Test (MAT) is not recognized by the College of Graduate Studies and will not be accepted. Provisional Admission Provisional admission may be grant ed to a student when some type of deficiency is noted in the applicant's academic work, such as: 1. the applicant has less than a 3.0 GPA in undergraduate work; 2. the applicant has made a major change in his/her area of specialization but has demonstrated potential for graduate study; and 3. the applicant has low GRE scores. The College of Graduate Studies may grant provisional admission with up to fifteen (15) credits of deficiency coursework needed. The following stipulations apply: 1. the deficiency coursework must be listed in writing on the official acceptance letter from the College of Graduate Studies. The acceptance letter will also state that the department may require additional prerequisites or deficiency work; and 2. the department must list deficiency courses in writing on either its acceptance letter or in a memo to the student on or before the first day of the term the student begins his/her graduate career. Provisions stated in the acceptance letter from the Graduate Dean must be removed within a specific period of time, which is usually one year. English Recommendation If the applicant has a GRE verbal score lower than 480 but has been accepted by the College of Graduate Studies on a full or provisional basis, the College will include an English Recommendation clause in the acceptance letter. This clause will state that the College of Graduate Studies strongly recommends enrollment in English coursework to improve language skills and proficiency. Admission Denial Students with less than a 3.00 undergraduate GPA will be denied regular full admission but may qualify for provisional admission. The Graduate Dean or the department may recommend nondegree or undergraduate work for one or two semesters to improve the student's GPA standing. The falsification, omission or willful suppression by the applicant of any information requested whether on the application forms or in the application packet is ground for either denial of admission or for dismissal from Montana State University Other admission considerations may include availability of faculty, facilities and financial resources. Cooperative Transient Students MSU offers two (2) cooperative graduate programs: the Master of Public Administration and the Ph.D. in Fish and Wildlife Biology. Students enrolled in cooperative graduate programs between MSU and the University of Montana and who are in good standing at the University of Montana may enroll at MSU through a non-degree application. Completion of a regular graduate application form and submission of transcripts from previously attended institutions is not required if an entire application packet has been submitted to the University of Montana and the UM Dean certifies that the student is in good standing. Registration fees will be the same as for regular enrollment at MSU. Cooperative transient students wishing to receive the degree from MSU must apply to and be accepted through standard MSU procedures. Policy Regarding Faculty Members Members of the faculty of MSU above the rank of instructor may not become candidates for degrees from this university. The stipulation does not apply to staff of the Reserve Officers Training Corps or to other persons who are on adjunct appointments to the faculty, nor does it prevent members of the faculty from taking advanced courses for credit to be transferred to another institution. (Refer to the Faculty Handbook for regulations pertaining to faculty and staff registration for courses.)
4 144 College of Graduate Studies 111 Summary of Procedures for a Master's Degree What When Procedure 1. Pre-application form. Before obtaining application Send pre-application form to packet. appropriate department. 2. Graduate Record Examination. 4. Selection of adviser and committee. 5. Graduate Program. 6. Thesis outline (if thesis option is chosen. 7.Application for Advanced Degree. 8. Final changes in program. 9. Comprehensive examination 10.Defense of Thesis. 11.Approval of thesis or professional paper. Required for admission. 3. Admission to department and Per departmental deadlines. College of Graduate Studies. By the end of the second semester of registration. By the end of the second semester of registration. As early as possible. On or before the third Friday of the semester of completion of degree requirements. On or before the third Friday of the semester of completion of degree requirements. Must be passed at least 14 days before the end of the semester in which graduate work is completed. At least 14 days before the end of the semester in which graduate work is completed. After the defense-of-thesis examination and at least 14 working days before the end of the semester in which graduate work is completed. Take examination at the designated testing center in your area and have results sent to MSU-Bozeman (code 4488) Request application packet from appropriate department or apply online. See department head; submit the Committee form to the College of Graduate Studies. Consult adviser; submit program in official format to the College of Graduate Studies. Submit outline to thesis committee for approval. Complete form obtained from major department. Submit form to the College of Graduate Studies. Make arrangements with adviser. Make arrangements with adviser. This examination may be part of comprehensive exam. Approved by the Dean of the College of Graduate Studies. 12. Commencement End of spring semester. See Commencement section. (degrees conferred). Application Requirements An individual who is a graduate of an accredited college or university may apply for admission to the College of Graduate Studies. Graduate assistantships, fellowships, traineeships, and tuition waivers require Social Security number identification. Federal law requires that students applying for financial aid or benefits submit Social Security numbers for purposes of identification. The College of Graduate Studies provides three application options: an on-line application available on the Web, a Web-based downloadable appli- cation, and a paper application. The paper application is available from the department of choice. All paper application materials must be submitted in one packet directly to the department. For more information about online applications, refer to our Graduate Catalog on the Web at the following URL: For All Applicants All applications must include the following: 1. a completed graduate student application form; 2. three (3) letters of recommendation (the applicant may submit two (2) with the department's approval); 3. a photocopy of GRE scores to facilitate the evaluation process at the departmental level. Applicants must instruct ETS to send official GRE scores directly to MSU for evaluation at the College of Graduate Studies level. (For more information, refer to the section on GRE); 4. official transcripts reflecting all baccalaureate and post-baccalaureate work including degrees earned (minimally the last two years of bachelor's work); 5. a completed Cumulative Grade Point Calculation form; 6. a non-refundable application fee payment of $50.00; 7. a letter of intent or essay, if required by the department. For International Applicants Applicants from outside the United States (including Canada) must submit international student applications, which, in addition to the above items, must include the following: 1. an official degree certificate from each college or university from which a degree was received; 2. official transcripts of any post-baccalaureate work at a U.S. institution; 3. a photocopy of Test of English as a Foreign Language (TOEFL) exam scores. Official exam scores must be sent directly to MSU from ETS. TOEFL scores are not required if English is the official language of the applicant's country of citizenship or the applicant has received an undergraduate or graduate degree from an institution in the U.S. (For more information, refer to the section on TOEFL); 4. an International Student Financial Certificate (including proof of available funds, such as a bank statement, certificate of deposit or other verified document). In the case of a sponsor, the document should be accompanied by a letter (with an original signature of the sponsor) indicating support for that particular student. If the offer of funds is from MSU, completion of the certificate indicating the specifics of the monetary distribution and signature from the department professor will provide proof.
5 145 College of Graduate Studies All records of academic performance must be translated into English. Seamless Degree Program Applicants A separate application packet is designed for the Master of Architecture and the Master of Construction Engineering and Management seamless graduate degrees. Applicants must check with the department for specific instructions regarding these application procedures. A complete application must be submitted no sooner than the second semester of the applicant's Junior year. Application Deadlines Applicants should refer to the specific departmental application deadlines which are listed in the department program descriptions later in this graduate section. Departments must submit completed domestic applications to the College of Graduate Studies approximately 45 days prior to the beginning of the semester of intended enrollment. International student applications must meet a 75-day deadline for visa purposes. Consequently, the department must receive the application well in advance of this Graduate College deadline. If completed applications are late, admission may be delayed and students should expect to be allowed to attend in non-degree status only. The admission credentials of new students not registered for the term admitted will be retained for one year and may be retained for a second, additional year in some circumstances. The applicant must submit a letter requesting the retention of credentials. Resubmission of credentials is required after a period of two years. For information about non-degree application deadlines, refer to the following section on Non-Degree Graduate Status. Non-Degree Graduate Status Non-degree graduate students are those who have earned baccalaureate degrees and meet one of the following criteria: 1. do not wish to pursue graduate programs leading to an advanced degree at MSU but wish to take courses; 2. have been denied regular or provisional admission, have non-degree standing through the recommendation of the department and the College of Graduate Studies, and plan to reapply to a graduate program at a later date; 3. whose formal degree applications are pending final action; 4. who wish to apply for the teacher certification program. International students will be accepted as non-degree for a maximum of one year. Non-degree graduate students are not eligible for graduate assistantships. Non-degree credits taken the semester a student is admitted to a degree program remain non-degree. A student's coursework becomes graduate work on the first day of the next semester of attendance. Residency for fee purposes is determined by the regulations of the Board of Regents. (Refer to the section on Residency and Fees.) Courses taken through Extended Studies are considered to be nondegree credits unless the student has been formally admitted to a degree program, although application to take Extended Studies courses does not imply application to non-degree graduate standing. Transferring Non-Degree Credits A non-degree student may apply up to nine (9) semester credits of coursework toward later graduate degree requirements with the approval of the student's graduate committee and the Graduate Dean. The maximum of nine (9) credits is cumulative throughout the program. Students with nine (9) non-degree semester credits applicable to an approved graduate program must submit graduate program and graduate committee forms to the College of Graduate Studies for approval during their first semester of attendance as a degree-seeking student. (For additional information, refer to the section on Transferring Credits.) Non-Degree Application Requirements Applicants must complete an Application for Non-Degree Graduate or Teacher Certification Admission form available in the College of Graduate Studies. The completed form must be submitted (with an official transcript showing the bachelor's degree earned) to the College of Graduate Studies. A $30 non-refundable non-degree application fee is required. This amount may be applied toward the $50 full application fee for degree admission if both applications are dated and submitted within the same term. Non-Degree International Student Requirements International students must meet the above requirements and submit the following: 1. a completed and signed International Student Financial Certificate, including proof of available funds (items such as a certified bank statement, certificate of deposit or other verified document). In the case of a sponsor, the document should be accompanied with a letter indicating support; 2. an official TOEFL examination score of 550 or better; 3. a letter of eligibility from an MSU academic advisor; 4. a statement of intent of academic goals. Non-Degree Application Deadlines Domestic non-degree applications must be received by the College of Graduate Studies office no later than three business days before the last published drop-add date (as listed in the Schedule of Classes) or by the second day of class for those courses beginning after the normal semester starting date. International non-degree applications must be submitted approximately 75 days prior to the start of the term to ensure enough time for the issuance of an Specific deadlines for international applicants are as follows: June 15 for Fall semester November 1 for Spring semester March 1 for Summer semester. Non-Degree Registration New non-degree students will be allowed to register for classes beginning two weeks after early registration for continuing degree students. A nondegree student (including teacher certification) may register for undergraduate or graduate level courses.
7 147 I College of Graduate Studies 1 GPA: Based on 4.0 scale; last two years of undergraduate or graduate work; not applicable for international applicants. 2 GRE: Required of all students; who must provide official scores. Subject test required for Geology (Earth Science), Physics (U.S. applicants), and Applied Psychology (if Psychology was not the applicant's undergraduate major). Applicants to the Professional Accountancy Program may submit the GMAT in lieu of the GRE. 3 TOEFL: Required of all international applicants unless English is the official language of the applicant's country or if the applicant has received a degree from a U.S. institution. * 1120 WA for domestic applicants Q/A for international applicants. * Use as a guideline. Provisional acceptance may be considered for applicants who have not satisfied all requirements for regular admission. Graduate Record Examination (GRE) Although the applicant may submit a copy of his/her GRE scores in the application packet, the applicant must request an official GRE score report from Educational Testing Service (ETS) be sent directly to MSU. Registration will be held until an official GRE is received. The appropriate Subject Test of the GRE is required for applicants wishing to apply to Earth Sciences (Geology option), Physics (domestic applicants) and Applied Psychology (if Psychology was not the applicant's undergraduate discipline). College of Business applicants may submit scores from the Graduate Management Admission Test (GMAT) in lieu of the GRE. A copy of the applicant's GRE scores will be accepted from another accredited academic institution in lieu of official exam scores only under all of the following circumstances: 1. the copy must be reproduced by an official of that institution on the institution's original letterhead stationery; 2. the copy must bear an original imprint of the institution's official stamp; 3. the copy must bear the original signature of a designated officer of the institution. Minimum GRE scores for acceptance into specific graduate programs are determined by the individual graduate departments. However, a minimum GRE verbal score of 480 may be required to qualify for a graduate teaching assistantship. (Refer to the section on Qualifying for Graduate Teaching Assistantships.) For information regarding the GRE, contact GRE-ETS, P.O. Box 6000, Princeton, NJ GRE-ETS is also online at Test of English as a Foreign Language (TOEFL) International applicants must present a photocopy of the Test of English as a Foreign Language (TOEFL) scores for acceptance into a degree or nondegree program, unless: 1. English is the official language of the applicant's country of citizenship, or 2. The applicant has received an undergraduate or graduate degree from an institution in the U.S. Official (original) TOEFL scores must be sent directly from ETS to MSU, and must be received by MSU during the first semester of registration. A minimum TOEFL score of 550 (paper) or 213 (computer) is required for admission, although some departments require higher scores. (International student requirements for teaching assistantships are addressed in the section on Qualifications for Graduate Teaching Assistants.) In some cases, an applicant whose score falls below 550 may be considered for conditional admittance provided the applicant is otherwise academically qualified and the Graduate Dean and the department agree to conditional admission. Admission on this basis requires the student to enroll in the ACE English Language Institute in Bozeman. The student must either pass the Level 7 language training or take the Institutional TOEFL at the Language Institute. The Institutional TOEFL is offered through many facilities, but only the MSU Institutional TOEFL will be considered official by the College of Graduate Studies. For information regarding the TOEFL, contact Education Testing Service, Box 955, Princeton, New Jersey, TOEFL-ETS is also online at Graduate Orientation General Orientation Orientation for new graduate students is held twice a year, in the fall and the spring during orientation week. Orientation presentations and materials include information about current policies and procedures for graduate study, an overview of computer and library facilities, registration information and tips on how to cope in graduate school and have a successful graduate career. New graduate students, including those that were MSU undergraduates, are encouraged to attend. Teaching Assistant Orientation A separate orientation is held for new graduate teaching assistants (GTAs) each fall, usually the day after the general orientation. Attendance by new graduate teaching assistants is requind. Orientation Fee A non-waivable orientation fee of $45 is assessed each ckgree-seeking graduate student the first term of registration, whether the student is on-campus, being served via distance delivery or whether the student chooses to attend the orientations or not. Students not assessed this fee are those registered for Extended Studies courses only, or are non-degree students only. Registration Graduate students must register each term in which faculty time or University facilities are used for any purpose and should consult with their advisor before each registration to plan courses in accordance with the graduate program. Students are assessed late fees for registration after regular registration days. Registration must be on record in the Registrar's Office on or before the 10th day of instruction of the term in which the student intends to graduate.
8 148 III College of Graduate Studies Immunization Requirements All MSU students are required to show proof of current immunization against vaccine-preventable diseases: measles, mumps, rubella, diphtheria and tetanus. A current skin test for tuberculosis is also required. Students will not be permitted to register for classes until Student Health Service receives these verifications. Contact MSU Student Health Service at (406) In-Absentia Registration In-absentia registration is allowed for students who have completed all requirements for graduation (including coursework, examinations and acceptance of thesis or professional paper by the Graduate Dean) but did not actually finish in time to graduate in an earlier term. This type of registration is used only in rare circumstances. In-Absentia registration carries no credit requirements and gives students additional time in which to finish the degree with a minimum of expense. A student must pay a registration fee of $30.00 with the in absentia registration. Written approval of the Graduate Dean is required before a student will be allowed to register. In-absentia registration must be on record in the Registrar's office on or before the 15th day of instruction of the term in which the student intends to graduate. Should the student fail to complete by the in-absentia deadline (which requires the student to enroll in three (3) credits the next term), the home department will be responsible for paying the three (3) credits of tuition (the minimum credit requirement during the term of graduation). Departments must ensure the ability of the student to complete in the given time frame or face a financial payment as penalty. It is not the responsibility of the College of Graduate Studies to evaluate a student's ability to finish in the in-absentia time frame. Extended Studies Registration Although a limited number of Extended Studies courses are applicable to some graduate programs, Extended Studies courses generally are not intended for regularly enrolled graduate students. These courses are not induded in the Schedule of Classes or in the MSU Bulletin and separate fees apply. Therefore, registration in one or more Extended Studies courses does not satisfy the requirements that a student must be registered at MSU during the term of graduation, whenever a defense or comprehensive examination is taken, when an undergraduate level course is challenged, or similar requirements. Registration Hold for New Graduate Students The College of Graduate Studies will place a second semester fee payment hold (which prevents the student from registering) on the record of any graduate student attending with an incomplete file. Residency and Fees University and Graduate Student Fees Refer to the Proposed Fee Schedule (in the Expenses section in the front portion of this Bulletin), which contains both graduate and undergraduate student fees. Current tuition and fee schedules also are available from the MSU Business Office. For summer fees, refer to the MSU Summer Session Bulletin. Late fees are assessed for registration after regular registration days. All fees are subject to change at any time by action of the Board of Regents of Higher Education. Residency Requirements for Fee Purposes Residency for fee purposes is determined by the regulations of the Board of Regents. The College of Graduate Studies reviews the residency status of each newly accepted graduate student and follows the general guidelines outlined by the Office of the Registrar's Residency Policy. If a new student is continuing directly from a baccalaureate degree from MSU and has been considered a resident, the College of Graduate Studies will apply the current resident status to graduate standing. If a student is unemancipated and normally resides with a parent who is a Montana resident, the College of Graduate Studies will apply resident status. For more information, refer to Residency Requirements for Fee Purposes (in the Academic Information section in the front of this Bulletin), or contact the Registrar's Office or the College of Graduate Studies. Housing Both single and family housing accbmmodations are available for graduate students attending MSU. Refer to the information on Family and Graduate Housing (in the Student Life section in the front of this Bulletin). Information is also available by writing to Residence Life and University Food Services, 2080 Hedges Complex, MSU, Bozeman, MT, 59717, or call (406) Graduate Assistantships Teaching and research assistantships are available in many graduate departments. Prospective graduate students should contact their department of choice for information regarding assistantship availability. Non-degree graduate students are not eligible for graduate assistantships. Graduate students may also hold employment in other capacities (i.e., student employment such as custodial, cafeteria help, tutoring, as well as classified, professional or adjunct positions). Any non-assistantship position must be approved by the College of Graduate Studies prior to accepting employment. (Refer to the section on Other Student Employment.) Graduate Teaching Assistants (GTA) Graduate Teaching Assistants are those graduate students who are involved in instruction, usually of undergraduates. Teaching conducted by GTAs constitutes a significant portion of the total instruction at MSU. Qualified GTAs perform instructional duties in an area of their particular expertise, most often within their home departments, although qualified GTAs may perform teaching duties outside their departments. Duties include: 1. actual instruction in a classroom setting; 2. instruction in recitation sections; 3. conducting help sessions and holding office hours to advise students on class assignments;
9 149 College of Graduate Studies 4. assisting with laboratory set-up; 5. grading papers, exams, laboratory reports, and homework; and 6. other duties pertaining to the instructional mission of MSU. MSU faculty members oversee all GTA teaching duties. GTAs are usually assigned to work from 15 to 20 hours per week. Funding is derived from each college's instructional budget through the State of Montana Budget Office's funding for Higher Education. GTAs enrolled in six (6) or more credits are also eligible for tuition waivers from the College of Graduate Studies. Graduate Research Assistants (GRA) Research conducted by Graduate Research Assistants (GRAs) is at the heart of a significant portion of the total sponsored research at MSU. GRAs conduct research in a relevant area of their major course of study, under the direction of a faculty member. The research, often in consultation with the student's major advisor, is usually a component of the advisor's research that is directly supported by external funding. GRAs are expected to design and carry out a specific research project, which usually forms the basis for a thesis and advances the faculty member's research at the same time. The research and related duties performed by GRAs directly support the research activities of entire departments at MSU. Duties include: 1. purchasing, installing, maintaining and operating scientific instrumentation and /or computer equipment; 2. locating, reading, and summarizing pertinent research articles; 3. modeling; 4. reflecting on the state of the field and proposing new research problems; 5. performing experiments, calculations, and analyzing the results and disseminating new knowledge orally or in written publications; 6. attending conferences to present results and collaborate with other researchers; and 7. training and supervising less experienced research personnel. GRAs are expected to work 15 to 20 hours per week. Any additional time is normally associated with their academic research. Primary sources of funding are from the faculty member's grant or contract funds sponsored by federal agencies, state granting agencies, private industrial funds, and other private sources. Additional sources include departmental returned indirect costs, scholarship and endowment funds. Graduate Summer Assistants (GSA) Graduate Summer Assistantships allow more flexibility for employment of graduate students during summer terms only. GSAs may perform the duties outlined above for GTAs and GRAs and may work up to 40 hours per week. GSAs may not register for any credits during the summer. The GSA category is currently under review. Appointment Forms GRAs and GTAs must be appointed on Graduate Assistant Appointment Forms (GAAFs). GSAs must be appointed on Graduate Summer Appointment Forms (GSAFs). All appointment changes, including dates, funding, GTA tuition waiver requests, and terminations must be submitted on a GAAF. GAAFs are available to the departments from the College of Graduate Studies as a paper or MS Word digital document. Graduate Assistant Appointment Forms (GAAFs) and Graduate Summer Appointment Forms (GSAFs) do not constitute a contract of employment. By approval of proper MSU personnel, employment may be terminated, tuition waivers changed or withdrawn or salary rates changed. The College of Graduate Studies will monitor student progress toward degree completion and policy compliance. Final appointment and continuation authority resides with the Graduate Dean. Dates of Appointments 1. GTAs must have academic year appointments (August May) or semester (Sept. 1-Dec. 31, or Jan. 1- May 15) appointments. Summer appointments should be for distinct summer session dates. 2. GRAs: it is highly recommended that GRAs have semester and academic year appointments, but twelve (12) month appointments are allowed, contingent upon funding through Grants and Contracts. Work Hours and Credit Guidelines GRAs/GTAs may work a maximum of 20 hours per week. GSAs may work up to 40 hours per week (summer only). For other types of employment, students must submit a Graduate Student Employment Authorization Form, with approvals from the student advisor and the College of Graduate Studies. General criteria for work hours and credits are as follows: 1. All GTAs and GRAs must carry a minimum of six (6) credits during each semester they receive an assistantship except for the semester of graduation, when they may receive a stipend (and tuition waiver, for GTAs) while taking as few as three (3) credits. 2. Should a student fail to graduate during the semester designated and wish to receive continued University support during a subsequent semester of graduation, s/he must be registered for six (6) credits during that subsequent semester. 3. Graduate assistants may enroll in no more than twelve (12) semester credits if appointed to work more than fifteen (15) hours per week. 4. Graduate assistants may enroll in up to fifteen (15) semester credits if appointed to work fifteen (15) or fewer hours per week. 5. Those who wish to carry more than fifteen (15) semester credits must complete a Petition to Carry Excess Credits form and have written permission from the supervising professor or Principal Investigator. 6. Graduate Summer Assistants (GSAs) may not be registered for any credits in order to receive their stipend. Stipends No maximum stipend limit exists. The College of Graduate Studies encourages departments not to submit GAAFs that request to pay Graduate Assistants an hourly wage less than.00. Appointment requests below the.00 per hour rate may be rejected as insufficient. GSAs may not be registered for any credits in order to receive their stipend.
10 150 III College of Graduate Studies Ethical and Professional Standards: Consensual Relationships Faculty, administrators, supervisors, and others in positions of authority shall take care to maintain the highest ethical and professional standards in their interactions with students and employees. A consenting romantic or sexual relationship, especially one between a teacher and a student, a graduate teaching assistant and student, or a supervisor and employee, may be unethical and unprofessional. A consensual relationship in which one party is in a position to review the work of the other or influence the other person's opportunities is a conflict of interest and may provide grounds for a formal complaint and/or appropriate disciplinary action. When a consensual relationship results in a conflict of interest, the faculty, graduate assistant, or staff member shall immediately disclose the conflict to his or her supervisor. The supervisor and employee shall take steps to ensure that the conflict of interest is eliminated. For more information, contact the Affirmative Action office. Qualifying for Graduate Teaching Assistantships (GTAs) MSU, the College of Graduate Studies, and the department appointing graduate teaching assistants are responsible for ensuring that those students are able and competent to complete their assigned duties. The College of Graduate Studies recognizes two methods of ensuring quality control: 1. the student must earn the minimum scores outlined below, or 2. the department must certify that it has evaluated each student's ability to successfully carry out teaching assignments. Appointments for students who do not meet one of the two above criteria will be denied. Armimum Scores Method For domestic and international students, the following GRE minimum scores apply: 1. GRE Verbal Scores: GMAT Verbal Scores: 29 International students must also meet the minimum score requirements for the TOEFL and TSE, as listed below. Minimum TOEFL scores: 1. (paper) 580, (computer-based) 237: for classroom teaching in charge of class or section; (225): for lab assistant or discussion leader with another qualified GTA, or with a regular faculty member present in the classroom; (213): for test/paper grader, assisting with lab set-up, other nonstudent contact duties. Minimum TSE scores: 1. a score of 50: for classroom teacher in charge of a class/section or lab assistant/discussion leader with another qualified GTA or regular faculty member present in the classroom; 2. a score of 45: for a test/paper grader or performance of other non-student contact duties. Department Certification Method Departments may evaluate the ability of the potential appointee in any way the department sees appropriate. The method of evaluation must be formalized and submitted to the College of Graduate Studies. Upon receipt of a department's "methods" statement, appointments will be approved for students with scores below the minimum requirements, provided the department's Graduate Coordinator certifies that the student has been evaluated in accordance with it's stated methods and has passed the criteria. The department will be accountable for poor or inappropriate performance of GTAs. Other Student Employment General Criteria An individual who comes to MSU as a student should be employed primarily through a graduate teaching or research assistantship, but may work (through any combination of payroll types) at Residence Life, University Food Services, ASMSU Tutoring, or apply for classified, professional and adjunct positions with no hourly restrictions. For this type of employment, a Graduate Student Employment Authorization Form must be submitted with approval from the student's advisor and the College of Graduate Studies. All of the following criteria must be met: 1. the appointment has nothing to do with the student's academic program; 2. the duties have nothing to do with any G & C activity; 3. the duties have nothing to do with any instructional activity; 4. the student is not being paid from G & C funds. All student employment for graduate students must be approved through the College of Graduate Studies. Employment During In-Absentia Registration A graduate student registering Inabsentia may be employed as classified, hourly, professional, or research affiliate, etc., but not as a graduate assistant. Liability If a student is receiving a stipend for duties performed, the 2% benefits include Workman's Comp coverage. However, anyone using university facilities who is neither on a stipend nor taking courses is a liability concern. Thus, students must either receive a stipend or be enrolled in course credits to be present in an MSU-sponsored facility. Tuition Waivers General Criteria 1. Graduate assistants must carry a minimum of six (6) graduate credits during each semester that they plan to qualify for a College of Graduate Studies tuition waiver, except for the semester of graduation, when the student may receive a tuition waiver while taking as few as three (3) credits. 2. Tuition waivers from the College of Graduate Studies cover resident and non-resident incidental tuition only. 3. Domestic non-resident GTAs are allowed two (2) academic year semesters plus one (1) summer term of non-resident waivers only. 4. GRAs typically do not receive tuition waivers from the College of Graduate Studies unless supplemental waivers are available (see below). 5. Waivers must be requested on Graduate Assistant Appointment Forms (GAAFs).
11 151 College of Graduate Studies Limits on Tuition Waivers Waivers will not be awarded for: 1. any course not required for an advanced degree (although student needs will be considered on a case by case basis, tuition waivers will cover only those courses found on the student's graduate program); 2. any course not included on the graduate program; 3. any course for which a waiver was previously granted; 4. any prerequisite or deficiency course (unless the course is listed as required in the student's acceptance letter); 5. audited courses; 6. "N" graded courses taken as repeats. Tuition Waivers and Work Hours The number of semester credits cow ered by tuition waivers are proportional to expected hours of service as follows: 1. six (6) credits of tuition waived for 8-14 hours of work per week. 2. up to twelve (12) credits of tuition waived for appointments of hours of work per week. A minimum of three (3) credits of tuition may be waived for the semester of graduation. Tuition waivers are assigned by and come from the College of Graduate Studies. Departments are not financially responsible for tuition waivers. Supplemental Tuition Waivers Supplemental tuition waivers are those excess waivers that have not been allocated to GTAs. They are available on an occasional basis. Should there be supplemental waivers, departments will be notified. These waivers will be distributed on a first come, first served basis. Third Party Tuition Waivers GRAs may receive Third Party tuition waivers, which are usually funded by and originate with the student's Principal Investigator or department. These waivers are approved by Grants and Contracts and are not regulated through the College of Graduate Studies. Maximum Number of Semesters Allowed for Tuition Waivers The maximum number of semesters available for tuition waivers is as follows: 1. Master's level: six (6) academic year semesters, including a second or subsequent master's degree; 2. Doctoral level: ten (10) academic year semesters past a U.S. or international master's degree. Domestic non-resident GTAs may receive non-resident tuition waivers for a period of only one (1) academic year plus one (1) summer term from first registration at MSU. Deadlines for Submission of Tuition Waiver Requests Fall Semester 1. Continuing students: June 10 (allows tuition waivers to be printed on bills for July 14 fee payment); 2. New students: August 1 (to comply with August 29 fee payment). Spring Semester 1. Continuing students: November 1 (allows tuition waivers to be printed on bills for December 1 fee payment deadline); 2. New students: December 15 (to comply with January 14 fee payment). Sumnter Session 1. New and Continuing students: April 15 (to comply with Business Office May deadline). Students awarded tuition waivers after these deadlines may have to pay full fees and await refunds. GTA tuition waivers will be awarded on a first-come, first-served basis. No GTA tuition waivers are granted after the 15th day of instruction each semester. If GTA tuition waivers are canceled after this date, the student will be billed for tuition. Retroactive tuition waivers are neither permitted nor granted. MSU Scholarships The Mildred Livingston Grant Memorial Presidential Graduate Scholarship The Presidential Graduate Scholarship (PGS) program began in 1985 with the purpose of helping departments recruit outstanding graduate scholars by offering students financial incentives. Mr. Eugene Grant made Presidential Graduate Scholarship funds available through a memorial in the name of his wife, Mildred Livingston Grant. Since then, approximately thirty graduate students a year have accepted Presidential Graduate Scholarships. The College of Graduate Studies will assist as many graduate departments as possible. Due to the limited number of awards available, there is a strong, firstcome, first-served criteria. Presidential Graduate Scholarships may be wanted in addition to teaching and research assistantships. Once a prospective student has been fully (officially) accepted for admission, the department head may nominate that student in writing to the Graduate Dean. The nomination letter should briefly state how the student has met the PGS criteria. The College of Graduate Studies will respond promptly. When the award is approved, the department head may make an immediate offer to the student The College of Graduate Studies will follow with a formal award letter. The department may nominate more than one (1) individual, but they must be prioritized. The standards used in the selection of scholarship recipients are: 1. the student has demonstrated excellence as an undergraduate, usually with a 3.5 or higher GPA; 2. the student exhibits excellent potential for graduate study through highly supportive letters of recommendation and high GRE scores (mandatory). The award amount will be $500 to $1000. Awards of $1000 are usually split equally for fall and spring semesters. Funds generally are not granted for summer enrollment. Foundation Graduate Achievement Awards Foundation Graduate Achievement Awards are given to exceptional graduate students in three categories: Outstanding Master's Graduate Student, Outstanding Doctoral Graduate Student and Outstanding Native American Graduate Student. These awards are presented at a pre-commencement award banquet and consist of a cash award and commemorative plaque. The College of Graduate Studies will contact departments for nominations during spring semester. Nominations
12 College of Graduate Studies O may be from any faculty member and should address the following: 1. cumulative grade point average, 2. departmental recommendations, 3. quality of student's graduate program, 4. publications, 5. grants and awards received, and 6. any additional, demonstrable achievements. Nominations must be sent to the Graduate Dean, who will review the nominations and submit recommendations to the Graduate Council for approval. Final approval rests with the Executive Committee of the MSU Foundation. Other Financial Assistance Graduate students who do not obtain fellowships or assistantships and who are in need of additional financial support may apply for institutional loans and work assistance by completing the Free Application for Federal Student Aid. Application forms and information regarding financial aid for graduate school may be obtained by contacting Financial Aid Services, MSU, Bozeman, MT 59717, (406) Grades 1. GPA standards: A student must maintain a minimum 3.0 GPA in the major, a minimum 3.0 GPA in the entire program and a cumulative 3.0 GPA. Any student whose cumulative or program GPA is less than 3.0 at the end of any term may be dropped from the College. (Refer to the following section on Academic Probation and Suspension.) 2. Transfer credits may not be used in the GPA calculation. Any level courses which are taken prior to approval of a graduate program will be assumed to be allocable to the graduate program and will be included in the GPA calculation, unless the provision stated on the acceptance letter sent to the student indicates otherwise. 3. Individual course grades: Any course listed on a program in which a student receives a grade lower than a "C- " must be repeated. All other courses must be passed. Incomplete (I) grades on a program must be made up. 4. Course removal: Once a course is on a program and has been taken and performance graded, it cannot be removed. (No exceptions to this rule.) 5. Pass/fail grades: In all pass/fail grading, passing work receives a "P" grade on a student's transcript but does not count in the grade point average.. However, the course credit does count toward the number of credits required for graduation within the limitations of the policies in this Bulletin. 6. "N"grade designation: This grade may be used only by the School of Architecture to indicate that, though students have not finished the course, they have made satisfactory progress. "N" graded Architecture students must re-enroll in the course the following semester to continue and complete the course. A break in semesters is not allowed. Academic Probation and Suspension Good Standing The student has a cumulative semester and grade point average (GPA) of 3.0 or higher and has met the provisions of admission as stated in the College of Graduate Studies admission letter. University Probation A student will be placed on probation if her/his semester GPA, cumulative GPA or graduate program GPA (or any combination of the above) has fallen below a 3.0, or if the student did not meet the College of Graduate Studies provisions of admission in the first semester. Suspension A student whose semester, cumulative or program GPA falls below a 3.0 after University probation status, who did not meet the provisions of admission for a second term, or who has failed to progress satisfactorily through the program, will be suspended from MSU. The College of Graduate Studies recognizes that dropping a student from graduate standing without appropriate academic or disciplinary reasons is a discriminatory act and therefore illegal. Readmission to Graduate Degree Standing Following suspension, consideration for readmission to the same degree program within the College of Graduate Studies may be requested after the student has completed at least one semester and a minimum of nine (9) semester credits in non-degree status. Such considerations will not be given unless the student has achieved at least a 3.0 grade point average in 400-level and higher courses taken during non-degree status. A change of field of interest is sometimes considered as a basis for readmission to the College of Graduate Studies even though the grade point average is somewhat below 3.0. Courses and Course Loads Graduate Courses Courses taught specifically for graduate students are numbered in the 500 and 600 series. Descriptions of graduate courses are available on the MSU website. Course Loads 1. Nine (9) semester credits are considered a full-time graduate load although as many as fifteen (15) semester credits may be taken depending upon the area of study. 2. International students are required to take a minimum of nine (9) credits per semester, except during the semester of graduation. 3. Registration for more than fifteen (15) credits requires a petition approved by the department head and the Graduate Dean. 4. To be considered a full-time student during summer session a student must be registered for at least nine (9) credits for the entire session. For information regarding course limitations specific to master's or doctoral students, please refer to the sections entitled: For Master's Students and For Doctoral Students.
13 153 College of Graduate Studies Individual Problems Course (570) A total of four (4) credits of Individual Problems (570) may be included in the master's program in thesis plans; six (6) credits in non-thesis plans. In the doctoral program, no more than six (6) credits may be included. A Request for Offering Individual Problems form, completed by the student and accompanied by a written pro-. posal describing the exact course activities, must be presented to the instructor for review. If approved, a statement must be attached by the instructor indicating the process to be used for evaluation of the student's achievement and the method of assignment of grade. The proposal must then be approved by the College of Graduate Studies. After this final approval, the student may register for the course. Copies of the documentation must be retained in the departmental office and in the College of Graduate Studies. Special Topics Course (580) Special Topics (580) courses may be included in a master's or doctoral graduate program. The number of credits allowed may not exceed the number listed in the specific Course Description. The overall total number of Special Topics courses taken during a graduate student's tenure is unlimited. A Request for Offering 580 Special Topics form must be completed by the department, appropriately signed and returned to the College of Graduate Studies. The request is then presented to the Graduate Dean for evaluation and final approval. The information required includes the following: course description; level of offering; relationship to other courses, curricula and departments; students served; resources and other supporting materials. Graduate Consultation Course (589) This course is permitted only for master's degree students who have completed all of their coursework (and the thesis or the professional paper), but who need additional faculty or staff time. Registration requires the written approval of the Graduate Dean. This course may not be used for degree credit requirements. Pass/Fail Courses Graduate students may take some of their courses on a pass/fail basis. No pass/fail or other non-traditionally graded courses may be transferred from another institution. Pass/Fail Categories 1. Any university course may be taken on a pass/fail basis, provided it is not a specific course requirement in the student's degree program. 2. Optional pass/fail required courses may be taken on a pass/fail basis provided the course is designated by the department offering the course as "optional pass/fail" in the Schedule of Classes. 3. Pass/fail only courses are those offered solely on a pass/fail basis and are designated "pass/fail only" in the Schedule of Classes. Registration for Pass/Fail Courses Registration for pass/fail courses is the same as for other courses. For optional pass/fail courses, the student must complete a form provided by the Registrar requesting that the final grade be recorded as pass/fail. A student may submit or withdraw a pass/fail request until the 10th day of university instruction of the semester. For pass/fail only courses, no grades other than "P" or "F' are given. Grading for Pass/Fail Courses Passing work receives a "P" grade on the student's transcript but does not count toward the number of credits required for graduation within the limitafions set forth in the following section. Failing work will receive an "F' grade and will be computed in the grade point average. Pass/Fail Course Limitations Seminars and courses, excluding thesis/dissertation (590/690) and professional paper (575), taken on a pass/fail basis may be allowed up to a maximum of three (3) credits total in the major, minor or supporting course areas. An unlimited number of additional courses may be taken pass/fail with the approval of the student's graduate committee. As a guideline, not more than nine (9) credits on a pass/fail basis are recommended. Transferring Credits Courses taken during non-degree sta.. tus or taken at another academic institution may be eligible for transfer to a graduate program with the following conditions: General Criteria 1. The course must be acceptable to the student's MSU graduate committee and applicable to the program. 2. A grade of "B" or higher must have been received for the course. Pass/ fail courses or non-traditionally graded courses will not be accepted for transfer. 3. An official transcript listing the transfer credits must accompany the program of study. If applicable, the transcript will be obtained from the application file by the staff of the College of Graduate Studies. 4. Correspondence courses are not acceptable or allowed. 5. Courses must not be more than six (6) years old for master's students and ten (10) years old for doctoral students. 6. Doctoral students must take a minimum of thirty (30) credits while on the MSU campus, regardless of transfer credits. Courses from Another Institution 1. If the course was taken at another institution, the student must have been admitted to a graduate program there and must have met admissibility requirements at MSU at the time the course was taken. (Generally a 3.0 undergraduate GPA based on a 4.0 grading system is required.) Admissibility is determined by the Graduate Dean. 2. For students who are at the masters level and are transferring credits, no more than one-third (1/3) of the total number of required credits of coursework for the degree may be transferred. Non-Degree liransfer Credits A maximum of nine (9) credits taken as a non-degree graduate at MSU may be transferred into a graduate program with committee approval. Students with nine (9) non-degree semester credits applicable to an approved graduate program must submit graduate program and graduate
14 College of Graduate Studies committee forms to the College of Graduate Studies for approval during their first semester of attendance as a degree-seeking student. Undergraduate Transfer Credits 1. A maximum of nine (9) credits taken as an undergraduate at MSU may be reserved for use on a graduate program. Retroactive petitions will not be approved. (For additional information, refer to the section below on Undergraduate Student Petitions.) 2. A course taken during undergraduate status may not be repeated nor challenged for use on a graduate program. Credit by Examination Challenging Courses To challenge a graduate course, a student must be accepted into the College of Graduate Studies with either full or provisional standing. A student may challenge a course only if the prerequisites for the course have been completed. Master's students may challenge no more than six (6) semester credit hours and apply those credits to a degree program. Doctoral students may challenge no more than nine (9) semester credit hours, including those hours successfully challenged for a master's degree. Qualifying Examination To test the student's preparedness, a qualifying examination may be administered by the major department. The student usually takes the examination during the first year of residence. Petitions, Appeals and Grievances Copies of official guidelines and procedures concerning academic integrity and student conduct are available from the Dean of Students Office, Room 120, Strand Union Building, and the College of Graduate Studies. Undergraduate Student Petitions for Registration and Reservation of Courses Undergraduate students may petition to register for certain graduate level courses either to fulfill undergraduate requirements or to reserve for future application to graduate programs. Undergraduate students also may petition to reserve 400-level courses outside their undergraduate majors for possible application to a graduate program. 400-level courses are applicable to either the major or minor areas of a graduate program. A successful petition must meet all of the following criteria: 1. the student is of senior standing; 2. the student has a cumulative GPA of at least 3.25; 3. all prerequisites for the course(s) have been completed; 4. the course does not have "graduate standing" or an equivalent prerequisite; 5. the student has not reserved more than nine (9) credits total prior to completion of the baccalaureate degree; 6. the petition does not include any of the following courses for either registration or reservation: 470, 490, 570, 589, 590, 689, 690; 7. the petition must be filed prior to registering for the course; 8. the student has received approval, through the petition, from the head of the department offering the course, the head of the department from which the student will receive the bachelor's degree, the instructor(s) and the Graduate Dean. Petitions will not be approved retroactively. A graduate level course approved by petition may be used either to fulfill undergraduate or graduate program requirements, but not both. The student must indicate on the petition form the intended use of the course. A student in the International Student Exchange Program (ISEP) or any other international undergraduate student who wishes to petition courses at MSU must provide an official transcript (English translation) prior to the College of Graduate Studies approving the petition. If the official transcript is in the Registrar's office, the College will copy it for use. The student must follow all other requirements of the petition including GPA, senior status and a year in school. Graduate Student Petition to Carry Excess Credits All graduate students wishing to carry an excess of fifteen (15) credits during a semester must submit a petition to the College of Graduate Studies. Forms are available at the College of Graduate Studies. Graduate Student Academic Appeals Appeals by graduate students seeking waivers from established University academic policies such as admission, retention, or graduation requirements must be made in writing by the student. Student appeals must include a letter from the student as well as approvals (signature and/or letter) from the advisor, department head and dean of the College prior to submission to the College of Graduate Studies. In instances where the advisor and/or department head choose not to endorse the request, this must be noted and the student may then forward the appeal directly to the College of Graduate Studies. The Graduate Dean will either act on the matter or refer it to the Graduate Student Academic Appeals Board (GSAAB) for action. Decisions by the Graduate Dean may be appealed in writing to the GSAAB. Appeals from non-degree students seeking admission to the College of Graduate Studies may also be presented to the Board. Graduate Student Academic Grievance Procedure A copy of the current academic grievance procedures is available upon request from the office of the Dean of Students, Room 120, Strand Union Building, and the College of Graduate Studies. For Master's Students All master's degrees must meet the minimum requirements in this section. Additional requirements for specific master's degrees are available from departments. Degree candidates are expected to be familiar with the College of Graduate Studies and departmental
15 155 College of Graduate Studies requirements. Please refer to the listing of degrees conferred and other charts and information throughout the graduate section of this Bulletin. Master's Degree Plans Masters programs in most fields may be taken under either of two plans. One plan requires a thesis (Plan A) and the other requires a professional paper or project (Plan B). Plan A This is the classical research-oriented degree. It is particularly recommended for the student whose educational and professional goals make early research experience desirable. A thesis (10 credits minimum) and at least twenty (20) credits of coursework are required. The individual department determines the foreign language requirement. Plan B This plan is designed to serve two types of graduate students. In some study areas, a student needs coursework beyond the baccalaureate before being qualified to do acceptable research. Plan B allows the student to defer original research until a doctoral program. For students in terminal degree programs and in other individual cases, thesis research is not necessary. A professional paper or project is substituted for the thesis requirement. At least 30 credits must be completed. Reading knowledge of a foreign language is not required. Second Master's Degrees Working toward a second or additional master's degree is discouraged. However, some students who have made a major change in subject of specialty may be candidates for a second or additional master's degree. A candidate for a second or additional master's degree must fulfill all requirements for a master's degree as specified in all other sections of this publication related to masters degrees, including securing the appointment of a new graduate committee and the filing of a new graduate program. A maximum of eight (8) semester credits completed during a master's degree program may be applied toward the requirements for a second or additional master's degree at MSU, with approval of the Graduate Dean. Seamless Master's Degrees MSU offers two (2) seamless programs: the Master of Architecture and the Master of Construction and Engineering Management. These professional programs have unique features which enable students to finish both undergraduate and master's degrees by the end of the fifth year without sacrificing academic quality or rigor. Seamless programs also emphasize training for employment as a practicing professional rather than preparing the student for a university teaching and/or research career. These programs award terminal degrees and generally do not have a standard thesis option (Plan A) as offered in other master's programs. Non-MSU undergraduates are encouraged to inquire into these programs but should contact the individual departments as soon as possible. The Major, Minor and Supporting Course Areas for Master's Degrees The major area of thesis plan programs (Plan A) must include at least one-half (1/2) of the minimum course credits required for the degree sought in addition to a minimum of ten (10) credits of thesis. Additional thesis credits may be taken but only the minimum applicable toward the degree can be applied to credit requirements. The major area of non-thesis plan programs (Plan B) must include at least one-half (1/2) of the minimum course credits required for the degree. A minor field of study is optional at the master's level. When a minor is desired, at least fourteen (14) credits of 400- and 500-level work must be completed in that field of study. Some departments may set higher requirements for minors in their fields. At least one (1) individual from the minor department must be a member of the student's graduate committee. A supporting course area is not required for a master's degree unless indicated in the Graduate Programs section. However, when nine (9) or more credits from a single area are listed on a program, they will be considered a supporting area. One member on the committee must be from that area. General Credit Requirements for Master's Degrees 1. The minimum credit requirement for master's degrees varies from thirty (30) credits upward, depending on the degree. 2. Only those courses listed on a graduate program as part of a major, minor or supporting course area are applicable toward graduate degree credit requirements. 3. Non-thesis credits: In all programs, at least twenty (20) credits must be for coursework other than the thesis level courses: A minimum of twothirds of the program (including thesis) must be 500 level courses. Some departments may require a higher percentage. 5. Major area: 50% of the degree minimum credit requirements must be taken in the major area of study. 6. Minimum credit *strati= for students taking comprehensive exams and during the term of graduation is three (3) credits. (Refer to Residence Credit Requirements below.) 7. Transferring credits: A maximum of nine (9) credits total of all 400 and graduate level courses taken at MSU prior to completion of a baccalaureate degree may be reserved and applied toward any graduate program requirements with the approval of the student's graduate committee and Graduate Dean. (For more information, refer to Undergraduate Student Petitions and Reservation of Certain Courses in the section on Petitions, Appeals and Grievances.) Residence Credit Requirements for Master's Degrees 1. Two-thirds of the minimum number of credits (including not more than ten credits for the thesis) required for a degree must be taken from MSU. 2. Students taking comprehensive exams and/or during the semester of graduation must register for a minimum of three (3) credits through the regular registration process. Registration through Extended Studies does not fulfill this requirement. Extended Studies courses offered off-campus on state facilities generally qualify for resident credits except when taking examinations and during the term of graduation.
16 College of Graduate Studies 3. For students in the Master of Public Administration pm, a minimum of sixteen (16) credits must be taken through the regular registration process in courses at the MSU campus. 4. For the CollAge of Nursing courses taken through regular MSU registration at any of the extended campus locations of the College of Nursing will apply toward this requirement for the Master of Nursing degree. Certain master's degree programs may require a greater number of both on-campus and total credits (refer to the section on Graduate Program Descriptions). Thesis Credit Requirements for Master's Degrees 1. At least ten (10) thesis credits must be successfully completed for thesis plan programs. Registration in the appropriate Master's Thesis (590) course is required during those terms the student is working on the thesis. 2. Minimum thesis registration is one (1) credit for a semester. Course Limitations for Master's Degrees General Guidelines 1. Undergraduate courses are not allowed if they were used in the undergraduate curriculum. Courses taken as an undergraduate or non-degree student may not be later repeated or challenged and then applied toward requirements for a graduate degree. 2. Pass/fail Courses: Seminars and/or courses taken at MSU on a pass/fail basis may be allowed up to a maximum of three (3) credits (excluding thesis) in master's degree programs. An unlimited number of additional courses may be taken on a pass/ fail basis with the approval of the student's graduate committee. As a guideline, not more than nine (9) credits on a pass/fail basis are recommended. 3. Challenging courses: Master's degree students may challenge no more than six (6) credits for application toward a degree program. (Refer to the previous section on Credit by Examination.) 4. Cor espondence courses are not allowed on a program. 5. Limit on age of courses: The age of courses at the time of graduation may not exceed six (6) years. 6. Once a course is taken, it cannot be removed from a program. Limits on Specific Courses 1. Seminar (500), Independent Study (570) and Internship (576) courses may not comprise more than onethird (1/3) of the minimum required credits for a graduate degree. 2. Undergraduate Independent Study (470) and Graduate Consultation (589) courses are not allowed on a program. 3. Graduate Consultation (589): This course is permitted only for master's degree students who have completed all of their coursework (and the thesis or the professional paper) but who need additional faculty or staff time or help. Registration requires the written approval of the Graduate Dean. This course will not count toward degree credit requirements. 4. Special Topics (580): This course may be included in the graduate program, but the credits allowed may not exceed the number listed in the specific Course Description. The overall total number of Special Topics courses taken is unlimited. 5. Individual Problems (570): A total of four (4) credits of Individual Problems (570) courses may be included in the master's program on thesis plans; six (6) credits of Individual Problems may be included in non-thesis plans. Individual Problems (570) Courses may NOT be taken as pass/fail. 6. Undergraduate Research/ Instruction (489)and Undergraduate Research (490)are not allowed on a program. Master's Graduate Committee The committee advises the student on academic matters and is usually the examining committee for the master's comprehensive and/or defense-of-thesis examinations. Committee Composition A faculty committee of three to five members representing the student's major and supporting course or minor fields will be recommended by the department head and approved by the Graduate Dean. A majority of the committee members must be from the major department and be comprised of a majority of MSU faculty. One member from the major area of study will be designated committee chairperson. The committee chairperson is usually the student's graduate advisor or major professor. Faculty affiliates, faculty of other institutions, and nonacademic experts may serve as additional members, but not as chairs. The student has the right to make faculty changes in his/her committee, requested through the appropriate channels. Committee Appointment Deadline The committee must be appointed by the end of the second semester of graduate study. If members are not submitted by the end of the student's second semester of attendance, the student becomes ineligible for financial aid (including graduate assistantships, student work-study and student labor) and may be placed on probation. Master's Graduate Program The graduate program is a flexible guide and may be changed as the student progresses and if the student's committee considers this desirable. Program Ptoposal The graduate committee and the student arrange a proposed program of study. The program shows all major and supporting or minor courses. When filed, attachments to the program must include working transcripts of all non- MSU coursework. If the student obtained those required transcripts during the application process, they may be reused for program purposes. Other course requirements as determined by the student's graduate committee may also be listed. Program Approval The program must be initialed (approved) by the committee members and approved by the department head. Final approval rests with the Graduate Dean.
17 157 College of Graduate Studies Filing Deadlines The program must be submitted on official forms to the College of Graduate Studies by the end of the second semester of graduate study. If a program is not so submitted, it will be considered that the student is not working toward a degree. Consequently, the student becomes ineligible for financial aid (including graduate assistantships, workstudy and student labor) and may be placed on probation. Exceptions to this policy will be granted only for extraordinary reasons. Students with nine (9) non-degree credits applicable to an approved graduate program must submit graduate program and graduate committee forms to the College of Graduate Studies for approval during their first semester of attendance as a degree-seeking student. Changes in the program must be requested before or during the semester affected. Once a course is taken, it cannot be removed from the program. Filing Final Program Changes The deadline for filing final changes in a graduate program is on or before the third Friday of the term in which the student expects to receive the degree. Master's Thesis An individually written thesis based on original research is a requirement for all Plan A master's degree programs. If a thesis is to be written, three members of the student's graduate committee will be designated to advise on the thesis. The graduate advisor is chairperson of the thesis committee. The thesis outline should be submitted to and approved by the thesis committee; the full student graduate committee will then conduct the oral examination on the thesis. The thesis must be submitted in final form to the College of Graduate Studies not later than fourteen (14) working days before the end of the term in which graduate work is completed. The thesis must meet all requirements set forth in the College of Graduate Studies Guide for Preparation of Theses and Professional Papers. Final authority for approval or rejection of a thesis or professional paper rests with the Graduate Dean. Copy quality, proper use of the English language, punctuation and spelling as well as consideration of the subject researched, completeness of the research and overall scholarly quality of the final product is the responsibility of the student's department. A thesis is considered complete when accepted by the Library. MSU has the authority to require graduate students to submit the graduate thesis to the MSU Library. Therefore, graduate students should submit two (2) final copies of the graduate thesis to the College of Graduate Studies. Thesis Patent Policy Patent requests should be submitted to the U.S. Patent Office well ahead of submission of the thesis to the Graduate Dean. If a patent request is submitted late and the contents of the thesis or any part thereof is still in the process of being patented, the student, major professor and department head may submit a written request to the Graduate Dean to request withholding the thesis from the university library. This hold may be for a period of not more than six (6) months during which time the patent request may be submitted to the U.S. Patent office. Upon receipt of notice from the Patent Office that the patent request has been received, the department head shall inform the Graduate Dean that the thesis is to be released for cataloging and shelving in the library. If the Graduate Dean is not notified to release the thesis prior to the expiration of six (6) months, the thesis will automatically be released to the library at that time. Under special circumstances a request for an extension of time may be granted at the discretion of the Graduate Dean. The College of Graduate Studies will make every attempt to keep thesis information confidential. Master's Comprehensive Examination Each candidate for a master's degree, including professional and/or seamless degrees, must pass a written and/or oral comprehensive examination. The examination covers subject matter included in the graduate program and any other materials which the examining committee considers to be pertinent. On thesis plans, the defense-of-thesis examination is also required, but may be part of the comprehensive exam. A portion of the thesis defense is open to the University. Examination Deadlines The time and place of examinations must be announced at least two (2) weeks before the examinations by a written notice from the department posted and delivered to the student. Examinations must be passed at least fourteen (14) days before the end of the term in which graduate work is completed. The student is responsible for making arrangements with the advisor for the examinations. The department head must give written notice of the results of the comprehensive and defense-of-thesis examination to the student and to the Graduate Dean not later than one (1) week after the examinations are held. A student must be registered for a minimum of three (3) credits through the regular registration process during the term in which an examination is taken. Failed Examination A failed examination may be repeated one (1) time. At least two (2) months must elapse before the second examination takes place. Failure,to pass a second examination results in termination of graduate study and transfer to non-degree status. Invalid Examination Examinations held in the absence of the chair or both individuals in case of co-chairs will be considered invalid and the exam will have to be rescheduled. The chair and/or co-chairs must be present throughout the entire examination. For Doctoral Students All doctoral students must meet the minimum requirements found in this section. Additional requirements for specific doctoral degrees are available from participating departments. All degree candidates are expected to be familiar with both departmental and College of Graduate Studies requirements. A student who is completing a master's degree at MSU and who wishes to begin a doctoral program in the same department the following term must submit a letter, co-signed by the department head, to the Graduate
18 = College of Graduate Studies Dean requesting permission to continue graduate studies. The Department of Education requires a new application process and other departments may exercise this option. Doctor of Philosophy The Doctor of Philosophy (Ph.D.) degree is awarded on evidence of a particular field of knowledge, evidence of ability to carry on independent investigation and draw logical conclusions from such research, and ability to present the results of such investigation in a scholarly manner. Course and residence requirements are secondary to these objectives, and the degree is not awarded solely for faithfully completing a number of courses over a prescribed period. Doctor of Education All doctoral degrees must meet the minimum requirements under the doctoral section, with the following exception: only fourteen (14) credits of thesis are required for the Ed.D. Additional requirements are available through the Department of Education. All Ed.D. candidates are expected to be familiar with both the College of Graduate Studies and the Department of Education degree requirements. Education Specialist The Education Specialist (Ed.S.) degree must meet the minimum requirements in this doctoral section, with the following two exceptions: 1. no dissertation is required, and 2. courses over seven (7) years old may not be included on the graduate program. Contact the Department of Education for additional requirements. All Ed.S. candidates are expected to be familiar with both the College of Graduate Studies and the Department of Education degree requirements. Major, Minor and Supporting Course Areas for Doctoral Degrees The major field includes the dissertation and all courses in the major department and in closely related departments. The major courses are those through which the student becomes thoroughly acquainted with the information and professional literature in his/her area of specialty. A minor field of study is optional. When a minor is desired instead of or in addition to a required supporting course area, at least fifteen (15) credits of 400 -and/or 500-level work must be completed in that field of study. Individual departments may set higher requirements for minors in their fields. At least one individual from the minor department must be a member of the doctoral student's graduate committee. A supporting course area or field of study is required. It must be outside the major in the sense of subject matter and content. Thus, a supporting area of study within a major department may be acceptable in some cases, while a group of courses in a different department may be sufficiently related to the major area that it does not constitute a supporting area. A minimum of nine (9) credits in the supporting area must be included in the graduate program. The student should consult with the supporting department concerning any additional requirements. Foreign Language Requirement Individual departments determine the language requirement for their graduate programs. General Credit Requirements for Doctoral Degrees The student must check with her/his major department for any additional departmental requirements. 1. At least three (3) academic years of study and research beyond the baccalaureate degree are needed to complete a doctoral program. In some departments, a minimum number of credits are required. In others, the satisfactory completion of certain courses is stipulated. The student must check specific departmental requirements. 2. A minimum of nine (9) credits in the supporting area must be included in the graduate program. The student must consult with the supporting department concerning any additional requirements. 3. Minimum credit registration for a student taking the comprehensive examination, defense of dissertation, or during the semester of graduation is three (3) credits. (Refer to the Residence Credit Requirements section below.) Residence Credit Requirements for Doctoral Degrees 1. A minimum of thirty (30) credits applicable to the degree must be taken through the regular registration process, on the campus of MSU. 2. A student must be registered for a minimum of three (3) credits through the regular registration process during the semester of an examination, a defense of dissertation, and the semester of graduation. Extended Studies courses offered offcampus on state facilities generally qualify as resident credits except under the conditions listed above. Dissertation Credit Requirements For Doctoral Dissertation (690) courses, a minimum of eighteen (18) credits is required for a Ph.D. and a minimum of fourteen (14) credits is required for the Ed.D. Course Limitations for Doctoral Degrees 1. Special Topics (580): Credits allowed for Special Topics (580) courses may not exceed the number specified in the departmental Course Description. The overall total number of Special Topics courses taken during a graduate student's tenure is unlimited. 2. Individual Problems (570): Not more than six (6) credits of Individual Problems (570) courses may be included. Individual Problems (570) courses may not be taken as pass/fail. 3. Pass/Fail credits: Not more than three (3) credits on a pass/fail basis (excluding dissertation) may be listed on a program. An unlimited number of additional courses may be taken with the approval of the student's graduate committee. Not more than nine (9) pass/fail credits are recommended. 4. Correspondence courses are not acceptable. 5. Challenging Courses: a doctoral student may challenge no more than nine (9) semester credit hours, including those hours successfully challenged for a master's degree. 6. Limit on Age of Courses: The age of courses at the time of graduation may not exceed 10 years.
19 159 College of Graduate Studies 7. Undergraduate Research/ Instruction (489) and Undergrad-uate Research (490) are not allowed on a program. Major Professor As early as possible after admission, a student should request a professor in the major department to serve as the major professor. This professor is the student's graduate advisor, chairperson of the student's graduate committee, and acts as a channel of communication within the major department. Acceptance by approval of a major professor by the Graduate Dean is necessary for continuation in the College of Graduate Studies. The department head or graduate coordinator will act as the advisor during the first term or until a major professor is selected. In the event that the student does not select a major professor within the first term of attendance as a doctoral student, the department head appoints a temporary advisory committee of three (3) persons. The chairperson of this committee will advise the student until a major professor is selected. The selection of a major professor must be completed and approved by the department head and the Graduate Dean no later than the third term the doctoral student is in attendance. Doctoral Graduate Committee The graduate committee advises the student on academic matters and is usually the examining committee for the comprehensive examination and dissertation defense. Committee Composition A graduate committee includes five (5) to six (6) members. Of these, four (4) to five (5) members are appointed by the Graduate Dean based on recommendations from the major professor and the department head. At least one but not more than two (2) must be from the supporting course area or minor field and three (3) or four (4) from the major. The final member is the Graduate Representative, who is appointed by the Graduate Dean. The committee must have a majority of members from MSU. Exceptions must be requested from the chair of the committee in writing, to the Graduate Dean. These will be reviewed on an individual basis. Committee members not holding faculty status at MSU must submit documentation of their qualifications, including a vita. They may not hold positions as committee chairs. The student has the right to make faculty changes in his/her committee, requested through the appropriate channels. Committee Appointment Deadline The committee should be selected and appointed no later than the end of the student's third term of attendance. If committee appointments are not submitted by the end of the student's third semester, s/he becomes ineligible for financial aid (including graduate assistantships, student work-study and student labor) and may be placed on probation. The Graduate Representative The Graduate Dean appoints the Graduate Representative at the time the department recommends the doctoral candidate's committee. The Graduate Representative: 1. monitors and ensures compliance with the policies and regulations of the College of Graduate Studies; 2. as the sixth member of the committee, reviews and initials the student's program before it is sent to the Graduate Dean; 3. may make suggestions regarding the program but may not require changes against the wishes of the student's committee; 4. will initial the student's program only to indicate that s/he has seen it; 5. must attend all committee meetings; 6. must attend the oral comprehensive and dissertation defense. Written examinations must also be made available to the Graduate Representative, who must attend any committee meeting held to discuss the results of that written examination. Within five (5) days after an examination (including the defense), the graduate representative must file a brief written report to the Graduate Dean about the examination, stating whether it was conducted in a fair and satisfactory manner. The student and the advisor are responsible for arranging meeting times, which allow the Graduate Representative to attend the examination. If an emergency arises and the Graduate Representative is unable to attend, the College of Graduate Studies must be notified so that a replacement may be found. Examinations held in the absence of the Graduate Representative will be considered invalid and will need to be rescheduled. The Graduate Representative has the same rights and privileges to questions and comments accorded to any other faculty members. Doctoral Graduate Program The graduate program is a flexible guide and may be changed as the student progresses and if the student's committee considers certain changes desirable. Program Proposal The graduate committee and the student arrange a proposed program of study. The program must list all major, supporting area and/or minor courses. When filed, attachments to the program must include working transcripts of all non-msu coursework. If the student attained those required transcripts during the application process, they may be reused for program purposes. Program Approval The program must be approved by each committee member, who will indicate approval by initialing the program beside the member's own name on at least the first copy of the program. Final approval rests with the Graduate Dean. Filing Deadlines A program must be submitted on official forms to the Graduate Dean by the end of the third semester of attendance. If a program is not so submitted, it will be considered that the student is not working toward a degree. If a student's program has not been submitted by the end of the student's third semester of attendance at MSU, s/he becomes ineligible for financial aid (including graduate assistantships, student work-study and student labor), and may be placed on probation. Exceptions to this policy will be granted only for extraordinary reasons.
20 160 III College of Graduate Studies Changes in the program must be requested before or during the term affected. Once a course is taken, it cannot be removed from the program. Filing Final Program Changes The deadline for filing final changes in a graduate program is on or before the third Friday of the term in which the student expects to receive the degree. Doctoral Comprehensive Examination The comprehensive examination is the major examination during doctoral study. The purpose of this examination is to determine whether the student has sufficient knowledge of pertinent literature, academic background, training and ability to conduct research with reasonable chance for success. The comprehensive examination must be both written and oral. It is arranged by the staff of the major department and includes questions submitted by the faculty members from all areas: the major, supporting course and/or minor fields of study. In certain instances, the graduate committee and department head may decide that the written and oral sections of the examination should be separated in time by several days; normally they shall not be separated by more than one month. A student must be registered for a minimum of three (3) credits through the regular registration process during the term in which an examination or defense is taken. Registration through Extended Studies does not fulfill this requirement. Examination Deadlines The time and place of the examination must be announced at least one month before the examination by a written notice, which is posted and delivered to the graduate student. The department head will give written notice of the results of the examination to the student and Dean of the College of Graduate Studies not later than one (1) week after the examination is held or after each section is administered. If the written and oral sections are given at separate times, the results of each section must be reported in writing to the student and the Graduate Dean not later than one (1) week after each section is conducted. The maximum time allowed between the comprehensive examination for the Ph.D. or Ed.D. and granting that degree is five (5) years. Failed Examination If the student fails the examination, at least six (6) months must elapse before the examination may be repeated. Failure to pass a second examination will result in termination of doctoral work and transfer to non-degree status. Invalid Examination Written examinations not made available to the Graduate Representative or oral examinations held in the absence of the Graduate Representative and Chair(s) will be considered invalid and must be rescheduled. Doctoral Dissertation An individually written dissertation is required. It must embody the results of extended research by the candidate, be an original contribution to knowledge, and include new material worthy of publication. The outline or proposal should be submitted to and approved by the student's graduate committee as early as possible and must be presented in an accepted form to the student's graduate committee not later than five (5) years after successful completion of the comprehensive examination. Registration in appropriate 690 (Doctoral Dissertation) courses is required during those terms when the student is working on the dissertation. See the previous section on Doctoral Credit Requirements. The dissertation must be submitted in final form to the College of Graduate Studies not later than fourteen (14) working days before the end of the term in which graduate work is completed. The dissertation must meet all the requirements set forth in the College of Graduate Studies Guide for Preparation of Theses and Professional Papers. Final authority for approval or rejection of the dissertation rests with the Graduate Dean. Copy quality, proper use of the English language, punctuation and spelling, as well as consideration of the subject researched, completeness of the research and overall, scholarly quality of the final product will be the responsibility of the student's department Approval will be given by final signature from the Graduate Dean only after a dissertation has been judged to meet minimum expectations in all aspects. A dissertation is considered completed when accepted by the Library. MSU has the authority to require graduate students to submit the graduate dissertation to the MSU Library and to UMI for microfilming. Therefore, graduate students should submit two (2) final copies of the dissertation to the College of Graduate Studies. Refer to the Thesis Patent Policy in the Master's Student section for more information. Defense of Dissertation A defense covering the dissertation and related subjects must be taken. Each member of the examining committee must have a minimum of one (1) week before the student's final examination to read the draft of the dissertation. The dissertation defense will be arranged by the major professor and is given before the final draft of the dissertation is completed. The defense is an oral examination only. A student must be registered through the regular registration process for a minimum of three (3) credits of Doctoral Dissertation (690) during a term in which the defense is taken. Defense of Dissertation Deadlines The defense must be passed at least fourteen (14) working days before the end of the term in which graduate work is completed. A portion of the defense is open to the University. The department head is responsible for publishing the following information: 1. the name of the candidate, 2. title of the doctoral thesis, 3. time and place of defense 4. the place where a copy of the dissertation may be obtained for inspection. This must be done one (1) week prior to the date of the defense. The report of the dissertation defense will be submitted to the Dean of the College of Graduate Studies not later than one (1) week after the examination is held.
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