Date: April 6, 2015 Code: TECHNICAL LETTER HR/Salary CSULA Only. From: Evelyn Nazario Theresa Hines

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1 Date: April 6, 2015 Code: TECHNICAL LETTER CSULA Only To: Susie Varela, AVP of Human Resources Management Deborah Williams, HR Manager, Classification/Compensation, Benefits Elcee Teng, Director of Payroll Services From: Evelyn Nazario Theresa Hines Associate Vice Chancellor Director, HRPPDOS Human Resources Management & CO HR Services Human Resources Management Subject: FY 2014/15 Salary Range Adjustments for English Language Program Instructors (Unit 13) at California State University, Los Angeles Colleagues: We are pleased to provide you with salary processing information for the fiscal year 2014/15 salary program for English Language Program Instructors (Unit 13) at California State University, Los Angeles, which is effective July 1, Technical letter is attached for your reference. Please contact us if you have any questions or concerns. Warm regards, Evelyn and Theresa

2 Office of the Chancellor 401 Golden Shore, 4 th Floor Long Beach, CA hradmin@calstate.edu Date: April 6, 2015 Code: TECHNICAL LETTER CSULA Only To: Susie Varela, AVP of Human Resources Management Deborah Williams, HR Manager Elcee Teng, Payroll Services Director and/or campus designee(s) responsible for processing employee pay increases at California State University, Los Angeles From: Evelyn Nazario Theresa Hines Associate Vice Chancellor Director, HRPPDOS Human Resources Management & CO HR Services Human Resources Management Subject: FY 2014/15 Salary Program for English Language Program Instructors (Unit 13) at California State University, Los Angeles Summary: This technical letter provides information regarding salary program provisions pursuant to the agreement reached between the California State University and the English Language Program, Bargaining Unit 13, at the Los Angeles campus for fiscal year 2014/15. Action Item(s): Implement new salary provisions effective July 1, 2014 Affected Employee Group(s)/Unit(s): Eligible Unit 13 employees Details: Pursuant to the November 10, 2014, Memorandum of Understanding (MOU) between the California State University (CSU) and the California State University Employees Union (CSUEU), SIEU Local 2579, Unit 13 - English Language Program at the Los Angeles campus, salary program provisions for FY 2014/15 are provided below: Salary Program effective July 1, 2014: 4.34% General Salary Increase (GSI) Unit 13 salary step rates will be increased by the GSI percentage. Detailed Information for Salary Provisions: General Salary Increase (GSI): Effective July 1, 2014, a 4.34% GSI will be applied to the individual salary rates of eligible bargaining unit members who were in active pay status as of July 1, The campus will manually post the increases as a GEN transaction for individuals appointed in Core and Term ELP Instructor classifications. GSI increases for eligible employees in non-pay status (e.g., on leave) will be processed manually by the campus effective the date the employee returns to active pay status. Distribution: Vice President, Administration, CSULA Benefits Representative, CSULA Budget Officer, CSULA Employee Relations Designees, CSULA State Controller s Office/PPSD

3 Page 2 of 3 Employees on Military Leave receiving a Military Difference in Pay CSU salary supplement should have the difference between the CSU salary and military pay recalculated based on the employee s new salary rate, pursuant to the CSU policy. The campus is responsible for completing this manual process. Core ELP Instructors (class code 1350): Core ELP Instructors teach three (3) to six (6) courses per term. The time base fraction/full time equivalency (FTE) associated with the course assignments, including the approximate corresponding monthly pay period and annualized salary rates, are provided below as an example. Actual time base fractions and their corresponding pay period and annualized salary rates may differ: Teaching Schedule: Number of courses Timebase Fraction/ FTE Equivalency Approximate Monthly Pay Period and Annualized (*12) Salary Rate Effective July 1, 2014 Three (3) 01/02 =.5000 $2,400 / $28,800 Four (4) 02/03 =.6667 $3,200 / $38,400 Five (5) 05/06 =.8333 $4,000 / $48,000 Six (6) FT = 1.00 $4,800 / $57,600 Effective July 1, 2014, additional employment provisions pursuant to provision 15.4(c) of the collective bargaining agreement include: o Special Projects: a forty-hour special project will be compensated at the rate equal to that paid for a single course, pro-rata for special projects less than forty hours. (Example: a 10 hour special project at 2014/15 rates = $2,400/4 = $600.) Term ELP Instructors (class code 1351): Term ELP Instructors teach one (1) or two (2) courses per term. Each eleven (11) week term is established as a separate temporary appointment with specific beginning and ending dates. Salary payments are derived from the classification s step-rate salary structure (set at $7,467) and the time base fraction/fte associated with the course assignments. The example below identifies monthly pay period salary rates based upon completion of a full pay period. Instructors that work less than a full term or less than the full number of days within a given pay period will receive a pro-rated amount. Example: Teaching Schedule: Number of courses Time base Fraction/FTE Equivalency Approximate Monthly Pay Period Salary Rate and Full Term Compensation Amount Effective July 1, 2014 One (1) 01/08 =.125 $ / $2,400 Two (2) 01/04 =.25 $1, / $4,800 Term ELP Instructor Salary Payments Step rate * time base = salary rate. The monthly salary rate is derived by multiplying the step rate by the appropriate time base fraction. The time base, or full time equivalency (FTE), is established based upon the number of classes taught. All classes are based upon a five (5) day workweek. The salary rate is paid pro rata based upon the number of days in the respective state pay period over the course of the term. Final Settlement pay will be based upon the session rate for the term less the compensation paid through master payroll warrants issued over the course of the term, including any unused PTO.

4 Page 3 of 3 Step Rate: $7,467 Classification: Term ELP Instructor Effective Date of Term: January 6, 2015 to March 20, 2015 # of Classes Term Amount Time base Fraction FTE Pay Period Payments 1 $2,400 01/ January (18/21 days) February (21/21 days) March (15/22 days) Final Settlement: Term Total: 2, PTO day due: Grand Totals: 2, Step Rate: $7,467 Classification: Term ELP Instructor Effective Date of Term: January 6, 2015 to March 20, 2015 # of Classes Term Amount Time base Fraction FTE Pay Period Payments 2 $ /04.25 January (18/21 days): 1, February (21/21 days): 1, March (15/22 days): 1, Final Settlement: Term Total: 4, PTO day due: Grand Totals: 4, Special Note: The system-driven hourly rate of pay equivalency is noted as $43.08/hour, however, that rate is based upon the full time step rate being a monthly rate ($7,467) x 12 / 2080 = $ This system-driven rate will differ from the actual hourly rate equivalency for the eleven week term, which, for the Term ELP Instructor, is established at $2,400 for one course or $4,800 for two courses. English Language Program (ELP) Substitute Instructors (class code 1360): Substitute ELP Instructors continue to be processed on an hourly intermittent basis, and the salary range minimum and maximum remains unchanged from the 2013/14 hourly rates ($ $38.00.) Payroll Calendar: A campus payroll calendar has been established which identifies the beginning and ending dates of the terms for appointees in the English Language Program: o Core ELP Instructors are compensated on a12-consecutive month pay cycle from July through June. The 12-consecutive months of pay is paid at the same rate each pay period, adjusted as appropriate for time base changes. For example, July pay period begins the 12-consecutive month pay cycle, although the summer term appointment commences in June pay period. Regular pay incorporates holidays and residual days (non-work days in between terms) as noted on the campus payroll calendar.

5 Page 4 of 3 o Term ELP Instructors are appointed based upon the respective term s beginning and ending dates, regular pay incorporates holidays that fall within the respective term as noted on the campus payroll calendar. o Substitute ELP Instructors are paid on an hourly, intermittent basis over the course of an appointment term or specific period, for the number of hours worked. Holiday provisions are not applicable to Substitute ELP Instructors. Salary Schedule Updates: Salary step rates for Unit 13 classifications were increased by an approximate 4.34%, effective July 1, Refer to Pay Letter The updated salary schedule is available on the CSU web site ( The following processing instructions are provided in Attachment A: Salary Increase Program I General Salary Increase (GSI) Please direct questions regarding this technical letter as follows: PIMS processing instructions CSU Audits representative at the SCO CMS Baseline processing instructions CMS liaison for Systemwide HR at (562) Collective bargaining aspects Labor Relations at (562) All other questions Human Resources Management at (562) This document is available on the Human Resources Management s Web site at: EN/DTH/vk Attachment

6 ATTACHMENT A Page 1 of 2 PROCESSING INSTRUCTIONS SALARY INCREASE PROGRAM I General Salary Increase (GSI) PAY SCALES IMPACT: Change Summary: Increase the salary step by 4.34% Class Code(s): Class codes 1350 and 1351 CBID: R13 Pay Scales Effective Date: 07/01/2014 Date in Production: February 16 20, 2015 Pay Letter: EMPLOYMENT HISTORY (EH)/PAYROLL IMPACT: Processing Responsibility: Campus Processing Date(s): Coordinated at campus Effective Date: 07/01/2014 PIMS Transaction: GEN Detailed Transaction Code (Item 719): N/A EH Remarks (Item 215): Pay Amount: 4.34% Pay Form: Base salary increase Lump Sum Earnings ID: N/A Employees on Leave: Increases are effective 07/01/14 for employees on NDI supplementing with Catastrophic Leave (S49 Transaction, Item 957 = 40) on 07/01/14. Increases for other employees on leave (non-pay status) are to be keyed by the campus via GEN Transaction, effective the date the employee returns to active pay status. Post the GEN transaction subsequent to (e.g., on top of) the reinstatement from leave transaction. Refer to HR for information on employees on Military Leave receiving a Military Difference in Pay. Additional Information: ELP Substitute Instructor class code 1360 remains status quo. All employees active as of 07/01/14 will receive the GSI via GEN transaction. Employees hired on or after 07/02/14, are to be appointed at the new salary step rate in effect July 1, Campuses are responsible for correcting the appointment transaction(s) via A52C CMS PROCESSING INFORMATION: Workforce Administration: Salary Schedule Load provided by HR Data Operations to CMS between February 16 20, Action Reason: PAY/GSI (GEN) Effective Date: 07/01/14 Union Code: R13 Empl History Remarks: Use correction-mode as appropriate to manually update all subsequent salary rows. Temporary Faculty: N/A

7 ATTACHMENT A Page 2 of 2 Benefits: N/A Time and Labor: N/A Absence Management: N/A Labor Cost Distribution: N/A Additional Instructions: Process leaves as noted above using Action/Reason STD/ND3 or STD/ND4 as appropriate. Additional information to be provided in a future CMS bulletin.