Rules and Guidelines for the Medical Informatics Examinations Board 1/11

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1 Rules and Guidelines for the Medical Informatics Examinations Board Bachelor's and Master's programmes in Medical Informatics Adopted on 16 December 2013; Effective from 1 January 2014 Version 1.0 (within the meaning of Section 7.12b, paragraph 3 of the Dutch Higher Education and Research Act (Wet op het hoger onderwijs en wetenschappelijk onderzoek) These Rules and Guidelines form an integral part of the Teaching and Examination Regulations (Onderwijs- en examenregeling) of the AMC-UvA Bachelor's programme in Medical Informatics and Master's programme in Medical Informatics and of the provisions laid down in the Higher Education and Research Act. Contents: 1 General provisions Article 1.1 Applicability of the Regulations Article 1.2 Definitions Article 1.3 Recognition 2 Composition of the Examinations Board 3 Contact 4 Duties of the Examinations Board 5 Working method of the Medical Informatics Examinations Board Article 5.1 Working method Article 5.2 Petitions to the Examinations Board Article 5.3 Standing rules 6 Examiners 7 End-of-term exams Article 7.1 End-of-term exam dates and times Article 7.2 End-of-term exam registration and deregistration Article 7.3 Rules of order for tests/end-of-term exams Article 7.4 Invigilation during end-of-term exams Article 7.5 Additional facilities for students with disabilities Article 7.6 Use of dictionaries by foreign students Article 7.7 Objections to test/end-of-term exam questions Article 7.8 Assessment Article 7.9 Inspection regulations Article 7.10 Reassessment of end-of-term exam questions Article 7.11 Quality assurance for testing 8 Final exams Article 8.1 Final exam dates Article 8.2 Degree classifications cum laude Article 8.3 Additional credits on the diploma supplement 9 Exemptions 10 Test/end-of-term exam requirements for entry to the second year of the Bachelor's programme in Medical Informatics 11 Retention periods 12 Fraud and plagiarism regulations 13 Transitional arrangement 14 Hardship clause 15 Amendment 16 Entry into force Rules and Guidelines for the Medical Informatics Examinations Board 1/11

2 1 General provisions Article 1.1 Applicability of the Regulations These Regulations apply to end-of-term and final examinations in the Bachelor's and Master's programmes in Medical Informatics, hereinafter referred to as 'the programmes'. Article 1.2 Definitions The terms defined in the Teaching and Examination Regulations (Onderwijs- en Examenregeling) of the Bachelor's and Master's programmes in Medical Informatics also apply to these Regulations. Other terms have the meanings ascribed to them in the Dutch Higher Education and Research Act. Article 1.3 Recognition Students enrolled in the programmes referred to in Article 1.1 are expected to be familiar with the programme rules as laid down in the applicable Teaching and Examination Regulations, the Teaching Regulations (Onderwijsregelingen) and the Rules and Guidelines (Regels en richtlijnen examencommissie) for the Examinations Board. All of these documents can be found at student.uva.nl. ( 2 Composition of the Examinations Board The Medical Informatics Examinations Board is comprised of the following members: Chair: Dr. B. Blom (Cell Biology and Histology) Deputy chair: Dr J.M. Ruijter (Anatomy) Other members: De heer dr. F.P.J.M. Voorbraak (Clinical Informatics) De heer prof. dr. C. Lucas (Evidence Based Practice) 3 Contact The Medical Informatics Examinations Board can be contacted via: Mr. B.S. Wittebrood, Official Secretary to the Medical Informatics Examinations Board Telephone: +31(0) Address: Medical Informatics Examinations Board Attn: the Official Secretary AMC-UvA Education Support Office, J0-217 Meibergdreef AZ Amsterdam 4 Duties of the Examinations Board The duties of the Examinations Board are laid down in the Dutch Higher Education and Research Act. The statutory duties of the Examinations Board are: 1. To make objective and expert determinations of whether students have fulfilled the criteria laid down in the Teaching and Examination Regulations in respect of the knowledge, insight and skills needed to obtain a degree. 2. To ensure the quality of end-of-term and final exams. 3. To supervise the effective administration of end-of-term exams. 4. To lay down guidelines and instructions for the assessment and marking of end-of-term and final exams in line with the Teaching and Examination Regulations. 5. To supervise the implementation of the rules governing final exams. 6. To grant exemptions from taking one or more end-of-term exams and to approve alternative individual curricula. Rules and Guidelines for the Medical Informatics Examinations Board 2/11

3 7. To handle individual petitions pertaining to the Teaching and Examination Regulations. 8. To implement measures in the event of known or suspected fraud and irregularities. 9. To appoint examiners to administer end-of-term exams and determine the results. 10. To award diplomas, together with the diploma supplement, as proof that students have successfully completed the final exam. 11. To grant students permission to do a tailored curriculum with a final exam leading to the award of a degree. 12. To issue statements listing all successfully completed end-of-term exams to students who have passed more than one end-of-term exam but do not qualify for a diploma. 13. To draw up an annual report of its activities. 14. To provide an annual recommendation regarding the Teaching and Examination Regulations to the Board of the Medical Informatics Education Service Centre and the dean. 15. To provide an annual recommendation to the Board of the Medical Informatics Education Service Centre and the dean regarding the teaching regulations. 5 Working method of the Medical Informatics Examinations Board Article 5.1 Working method The Medical Informatics Examinations Board works in accordance with the following guidelines: - Each year, there shall be a minimum of two meetings that the entire Examinations Board is invited to attend. - The Examinations Board will handle all petitions submitted to the official secretary immediately upon receipt. - The Examinations Board will endeavour to take its decisions within four weeks. Article 5.2 Petitions to the Examinations Board 1. Students may submit petitions or objections relating to the Teaching and Examination Regulations, the Teaching Regulations, the Rules and Guidelines for the Examinations Board or other aspects of testing and the end-of-term exam results to the Examinations Board only in the event of demonstrable compelling personal circumstances or circumstances beyond their control. 2. The Medical Informatics Examinations Board applies a strict procedure to ensure that petitions and objections are handled as quickly as possible, as described in paragraphs 3 through 13 of this Article. 3. Petitions and objections must be submitted in writing by students on their own behalf. 4. Petitions submitted by another party (e.g. parents) will not be considered. 5. All petitions and objections must be provided with a sound and well-founded substantiation and together with any relevant documents. 6. Students should submit all petitions and objections by or letter to the official secretary of the Medical Informatics Examinations Board (see Article 3). 7. As an exception to paragraph 6, the Examinations Board will not consider objections pertaining to assessments of the content of end-of-term exam questions. Such objections must be submitted to the coordinator of the course concerned. 8. All petitions and objections must clearly state the student's name, student ID card number, address and telephone number. 9. The Examinations Board may ask students to provide additional information. Such requests will usually be made by (to the student's AMC-UvA address) or telephone. 10. The Examinations Board may also request information from the examiner in charge. 11. Members of the Medical Informatics Examinations Board may not be approached personally. 12. Petitions submitted to members of the Medical Informatics Examinations Board will not be considered. 13. The Examinations Board assesses each petition and then takes a decision. 14. Deviations from the Teaching and Examination Regulations or the Rules and Guidelines for the Examinations Board and the appurtenant regulations are only permitted in the event of demonstrable compelling personal or exceptional circumstances. Rules and Guidelines for the Medical Informatics Examinations Board 3/11

4 15. Students can derive no rights from any statements made by an examiner involved. Article 5.3 Standing rules The Standing Rules of the Medical Informatics Examinations Board are incorporated into the Standing Regulations of the Medical Informatics Examinations Board, which lay down, among other things, the composition, duties, working method and decision-making periods of the Examinations Board. 6 Examiners The Examinations Board appoints examiners to administer end-of-term exams and determine the results. The Examinations Board may appoint experts from outside the institution to be examiners. Examiners shall provide the Examinations Board with information upon request. The Examinations Board applies a fixed procedure for the appointment of examiners. 7 End-of-term exams Article 7.1 Exam dates and times 1. This Article supplements the provisions of Article 3.3, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics. 2. Written end-of-term exams will be administered under the direction of the Examinations Board on dates and at times determined at least 30 days before the start of the module concerned. 3. The time and location of written end-of-term exams may be changed up to five working days in advance. The most up-to-date times and locations of end-of-term exams are posted on 4. Oral or individual written end-of-term exams are administered at a time determined by the examiner(s). 5. When scheduling the dates and times of end-of-term exams, every effort is made to ensure they do not overlap. 6. Dates and times will only be changed in the event of exceptional circumstances. 7. Examiners/coordinators are not authorised to offer students additional opportunities to take endof-term exams. 8. The Examinations Board will not offer additional end-of-term exam opportunities to individual students, even in the case of timetable conflicts, last end-of-term exams, the 'Bachelor-before- Master' rule and so on. Article 7.2 End-of-term exam registration and deregistration 1. Students will only be permitted to take an end-of-term exam if they have registered for the exam in the proper and timely manner prescribed and are registered in the University's Student Information System (SIS). 2. Contrary to the provisions of Article 3.2, paragraph 1, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics, students must register themselves in SIS during the set registration periods for all end-of-term exams and partial tests. 3. The registration period for end-of-term exams runs from the day the course starts up to five working days before the exam. The registration deadline is specified in the test timetables on Blackboard. 4. The registration period for retakes is stated in the test timetables on Blackboard. 5. Students who fail to meet the entry requirements for an end-of-term exam are not permitted to register. 6. Registration is not definite until the end-of-term exam appears under the 'Deregister' tab in SIS. Students will also receive an to confirm this, which they must take care to save as it is their proof of registration. If the end-of-term exam does not appear under Deregister tab in SIS, the Rules and Guidelines for the Medical Informatics Examinations Board 4/11

5 student must contact the Programme Administration before end of the registration period 7. It is not possible to register for an end-of-term exam during the exam or retroactively. 8. Any student who attends, takes and hands in an end-of-term exam without having registered will not have their exam marked unless the Examinations Board retroactively declares their exam to be valid. 9. Students can deregister for end-of-term exams by sending an to the Programme Administration from any time after the course has started until 12:00 on the working day before the exam. 10. If, between 12:00 on the working day before the end-of-term exam and the time at which the exam is to start, a situation arises whereby a student cannot take the end-of-term exam, the student must deregister in the manner described in paragraph 9 and notify the module coordinator by telephone. 11. Deregistration becomes definite upon receipt of a confirmation from the Programme Administration. Students must take care to save this confirmation. 12. Students who fail to deregister for an end-of-term exam on time and do not attend the exam are nevertheless considered to have taken part and will receive a mark of NA (attempted but Not in Attendance). This will be counted as a valid end-of-term exam opportunity. 13. In very exceptional cases, students may invoke the hardship clause. In that case, the student must report to the study adviser no later than five working days after the end-of-term exam. Article 7.3 Rules of order for tests/end-of-term exams Prior to the test/end-of-term exam 1. Students must be at the location on time and will be admitted to the test/end-of-term exam location five to ten minutes before it is scheduled to start. 2. Students are not permitted to wear sunglasses, a head covering (such as a hat or cap), burka and/or other items that fully or partially cover the face, as this prevents the proper assessment of cheating. Wearing a headscarf is permitted as it does not fully or partially cover their face. Late arrival at a test/end-of-term exam 3. If circumstances lead a student to arrive late, they may join the test/end-of-term exam only when the invigilator signals that they may do so. The student should wait at the door until signalled and the invigilator will let them in. Students admitted after the test/end-of-term exam has started will not be allowed any additional time to complete it. Students who arrive after the time at which late arrivals are permitted to join will not be allowed to take the test/end-of-term exam. Admission to the test/end-of-term exam location 4. All conversation must cease and everyone is to keep silent from the moment of entering the test/end-of-term exam location. 5. Coats and bags are to be placed to one side of the table. Mobile/communication devices must be fully switched off and stored in students' coats or bags. Carrying a mobile/communication device on one's person (e.g. in clothing) will be treated as fraud. Students are not allowed to retrieve anything from their bags or coats during an test/end-of-term exam without first asking permission from an invigilator. 6. Students should find a suitable seat, following any instructions from the invigilator, and sit down. Students are not permitted to start a test/test/end-of-term exam until the invigilator has completed the introduction and signalled that students may start. During the test/test/end-of-term exam 7. When taking a test/test/end-of-term exam, students must provide proof of their identity based on their valid proof of enrolment (student ID card) and a valid identification document with a recognisable passport-type photo. Students must place these documents on the table so they are visible. Upon the invigilator's request, students must place their signatures on the end-of-term exam form. Students who cannot provide a proof of identity may be refused admission to the endof-term exam. Rules and Guidelines for the Medical Informatics Examinations Board 5/11

6 8. All items required for the test/end-of-term exam (in any case including a HB pencil, pen, eraser and, where relevant, a calculator) must be placed on the table in advance. Pencil cases may not be placed on the table. 9. Non-graphical calculators may only be used if the end-of-term exam cover sheet explicitly states that this is permitted. The use of graphical calculators or calculators with additional memory is not permitted. Students must present their calculator to the invigilator for inspection upon request. 10. During a test/end-of-term exam, students are not permitted to place any syllabi, textbooks, references or notes on the table unless it has been explicitly agreed and stated that these items are permitted. In the latter case, the invigilator may inspect the material. The invigilators can provide students with scrap paper if required. 11. During a test/end-of-term exam, students are only permitted to ask questions regarding the meaning of a test/end-of-term exam question. 12. Students are not permitted to use the toilet during the first hour and the final half hour of an endof-term exam. Between these times, the use of toilet facilities will be restricted. If a student wishes to use the toilet facilities, they should raise their hand and wait for permission from the invigilator. Only one student will be permitted to go the toilet at a time. No mobile/communication devices may be taken along or food or beverages purchased while going to the toilet. Students are not permitted to use the toilet facilities during tests/end-of-term exams lasting one hour or less. 13. If a student leaves the exam hall without permission and/or during the period in which use of the toilet facilities prohibited, they will not be permitted to finish the test/end-of-term exam. Students must hand in their work and leave the exam hall. 14. Students may not leave the exam hall until their attendance has been registered. In the case of end-of-term exams, students are not permitted to leave the exam hall during the first 45 minutes after the exam has started. 15. If eating/drinking is permitted in the test/end-of-term exam room, students may consume food (snacks) and drink they have brought themselves (within limits), provided they do so quietly and at the discretion of the invigilator. The invigilator may confiscate food and drink if it causes a disturbance. 16. Foreign students are permitted to use a dictionary and are allowed more time (an additional ten minutes per hour) to take tests/end-of-term exams. This only applies if they have submitted a written statement from the study adviser to the Programme Administration at least two weeks before the test/end-of-term exam. The dictionary must not be an encyclopaedic dictionary and it must be inspected by an invigilator in the exam hall. Also see Article 7.6 of these Rules and Guidelines. 17. Students with disabilities may be allowed additional facilities during regular final end-of-term exams (longer test/end-of-term exam time, larger font, wider line spacing, etc.), provided they submit a written statement from the student counsellor to the Programme Administration at least two weeks before the first end-of-term exam of the academic year concerned. Also see Article 7.5 of these Rules and Guidelines. 18. At the end of an end-of-term exam, students will be asked to complete an evaluation form. Coordinators and the programme and evaluation committee urgently request that students complete this evaluation form. 19. The above rules of order may vary depending on the type of test/end-of-term exam. The invigilator will orally announce these rules at the start of the test/end-of-term exam. 20. The instructions of invigilators must always be followed. 21. The Examinations Board emphasises that the fraud regulations referred to in Article 3.11, paragraph 1, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics apply during the administration of tests/end-of-term exams. 22. Non-observance of the rules of order will result in students being excluded from the test/end-ofterm exam. Article 7.4 Invigilation during end-of-term exams Rules and Guidelines for the Medical Informatics Examinations Board 6/11

7 Tests/end-of-term exams administered within the Bachelor's and Master's programmes in Medical Informatics are subject to an invigilation protocol laid down by the Examinations Board. Article 7.5 Additional facilities for students with disabilities 1. Students with disabilities will be given the opportunity to take tests/end-of-term exams in a manner adapted to their specific disability as much as possible. 2. Dyslexia is also treated as a disability. Procedure 3. In order to qualify for these additional facilities, students must submit a request to this effect to the study adviser at the start of the academic year. The student will then be referred to the UvA student counsellor. 4. The student counsellor will assess the situation and, in the case of an established disability, issue a statement for a certain period of time (usually one or two academic years) granting one or more facilities. 5. The student must present this statement from the student counsellor at the student desk at least two weeks before the first end-of-term exam in order to be able to use the facilities granted for all regular corresponding end-of-term exams in the academic year concerned. 6. If a student wishes to retake an end-of-term exam, they must send an to the Programme Administration at least one week before the exam retake date requesting the use of the previously granted facility/facilities for the retake. 7. After the period of validity of this statement has expired, students must request a new one from the student counsellor. Article 7.6 Use of dictionaries by foreign students 1. This Article applies to students enrolled in the Bachelor's programme in Medical Informatics. 2. When taking tests/end-of-term exams, foreign students in the first year of the Bachelor's programme in Medical Informatics are entitled to the following: a. the use of a dictionary; b. ten additional minutes per hour, if required. 3. To quality for the above, the student must: a. contact the study advisor at least one month before the end-of-term exam. The study adviser will issue a statement specifying the dictionary and whether the student has permission for an extension of the test/end-of-term exam time; b. present this statement at the student desk at least two weeks before the end-of-term exam so that the appropriate arrangements can be made in time; c. present the dictionary to an invigilator in the test/end-of-term exam hall for inspection. Article 7.7 Objections to test/end-of-term exam questions 1. After a test/end-of-term exam, students can object to or query the test/end-of-term exam questions and answer models by submitting a written description of their objection/query to the examiner/course coordinator. 2. Such written objections/queries must include the submitter's name and student ID number and provide a numbered list of comments and/or queries per question. 3. Objections must be received no later than five working days after the test/end-of-term exam was administered. 4. The coordinator/examiner will respond to objections within two weeks or in any case before the test/end-of-term exam marks are announced. Article 7.8 Assessment 1. An end-of-term exam represents an investigation by the examiner into students' knowledge, insight and skills, together with an assessment of the results of that investigation. 2. Written end-of-term exams are assessed on the basis of standards that are determined and recorded in advance, which may be adjusted pursuant to the correction if necessary. Rules and Guidelines for the Medical Informatics Examinations Board 7/11

8 3. In the event that more than one examiner is involved in the assessment of an end-of-term exam, the Examinations Board will ensure that all examiners use the same standards for the assessment. 4. The assessment method must be such that students can understand how their test/end-of-term result was determined. 5. The most recent marks determine the final mark. 6. In the case of practical exercises where several students contribute to a single group project, the course coordinator will determine the method by which each individual student is to be assessed. 7. Bachelor's theses are assessed with the aid of an assessment form and based on a weighting of the marks for each sub-component. The marks for these sub-components are determined by different people. The final mark is determined by the Bachelor's work placement and thesis coordinator. 8. Master's theses are assessed by the Scientific Research Project Examination Committee on the basis of an assessment form. The final mark is determined by the committee chair. Article 7.9 Inspection regulations After the assessment of an end-of-term exam, students have the right to inspect their assessed work. This right is laid down in Article 3.8, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics. Article 7.10 Reassessment of end-of-term exam questions 1. Students have the right to a reassessment of end-of-term exam questions. This right is laid down in Article 3.5, paragraph 4, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics. 2. Students can submit a written request for a reassessment to the relevant course coordinator/examiner within four weeks after the day on which the results are announced. 3. Such requests must include the name and student ID number of the student as well as a description of the end-of-term exam and the specific exam questions of which reassessment is requested. For each question, the student must provide arguments (e.g. relating to the content) substantiating their request. 4. The coordinator must respond to this request as soon as possible and in any case within three weeks after receipt of the reassessment request. 5. The coordinator/examiner will pass the request on to the lecturer who assessed the student's answers to the questions. 6. Based on this request, the lecturer will once more assess the student's answers and inform the coordinator/examiner whether the reassessment has resulted in an adjustment of the number of points, providing a substantiation if possible. 7. After the reassessment, the coordinator/examiner informs the student of whether the reassessment has resulted in an adjustment of the number of points awarded for the question concerned, if possible substantiated with the lecturer's arguments regarding the number of points awarded. 8. If a student disagrees with the first reassessment, they may ask the coordinator/examiner to have a second reassessment carried out by a different lecturer. 9. The Examinations Board is responsible for supervising that procedures for the reassessment of end-of-term exams are carried out correctly. 10. The Examinations Board will not concern itself with the specifics of the student's and/or assessor's argumentation. Article 7.11 Quality assurance for testing The procedures applied by the Examinations Board to assure the quality of testing are set out in Appendix 7 of the AMC-UvA's Medicine and Medical Informatics Education Quality Assurance Handbook. 8 Final exams Rules and Guidelines for the Medical Informatics Examinations Board 8/11

9 Article 8.1 Final exam dates 1. The Examinations Board will automatically proceed to award a diploma as soon as a student has satisfied the requirements. 2. The University has 12 fixed final exam dates per year. 3. The degree certificate will bear the date of the last working day of the month following the last successfully completed end-of-term exam. 4. Bachelor's degree ceremonies are held at least twice a year. 5. Master's degree ceremonies are held at least twice a year. 6. Students must register to take part in the graduation ceremony using the designated form on Blackboard. 7. Additional information about graduation can be found at student.uva.nl. ( Article 8.2 Degree classifications 1. The Examinations Board has different rules for the allocation of the designation of cum laude to different groups of students. These different groups are: a. Students who enrolled in the Bachelor's programme in Medical Informatics or in the Master's programme in Medical Informatics after 1 September 2011 (see paragraph 2 of this Article). b. Students who enrolled in the Bachelor's programme in Medical Informatics or in the Master's programme in Medical Informatics before 1 September 2011 (see paragraph 3 of this Article). 2. The Examinations Board will award the designation of cum laude to Bachelor's and Master's students who enrolled after 1 September 2011 and who satisfy the following criteria: a. An average credit/workload-weighted mark for all courses of 8 or higher. b. None of the marks for a course may be lower than a 7. c. No course may be retaken more than once. In that case, neither mark may be a fail. d. The student cannot have been granted an exemption for any course; in other words, the student has completed the Bachelor's or Master's programme in its entirety. 3. As an exception to Article 8.2.2a, a Bachelor's or Master's student who enrolled before 1 September 2011 can submit a petition to the Examinations Board for an unweighted calculation of their mark. The Examinations Board must receive this petition at least four weeks before receipt of the degree certificate application. Article 8.3 Additional credits on the diploma supplement Students who wish to have additional elective or other courses they have taken listed on their diploma supplement must meet the following requirements: 1. They must submit a written petition for permission to take the course to the Examinations Board in advance. 2. Petitions submitted after the student has taken elective or other course will not be accepted. 3. The elective or other course must meet the following criteria: - It has a clear bearing on medical informatics; - It was taught at an academic institution; - It is worth at least 6 ECTS credits; - It may not overlap with the regular curriculum; - It was taken within the EU. 4. The additional credits will be listed on the diploma supplement upon approval and receipt of the mark for the elective or other course. 5. The Programme Administration must receive the mark at least four weeks before receipt of the degree certificate application. Additional credits can no longer be listed after submission or receipt of the degree certificate application. 9 Exemptions Rules and Guidelines for the Medical Informatics Examinations Board 9/11

10 1. An exemption from an end-of-term or final exam means that the student is considered to have passed that exam even though no mark has been awarded. 2. Petitions for exemptions from an entire course or a final exam must be submitted to the Examinations Board in writing in the manner described in Article 5.2. The Examinations Board presents the petition to the relevant coordinator and then takes a decision based on the coordinator's recommendation. 3. Petitions for exemptions from part of a course are to be submitted to the course coordinator, who then decides whether to grant the exemption. 10 Test/end-of-term exam requirements for entry to the second year of the Bachelor's programme in Medical Informatics 1. The provisions of this Article apply to Bachelor's students in the cohort. 2. Depending on their study results over the first year of enrolment, Bachelor's students: a. will not be admitted to tests/end-of-term exams of the second year of the programme; b. will be admitted to tests/end-of-term exams of the second year of the programme; Not admitted to tests/end-of-term exams of the second year of the Bachelor's programme 3. Bachelor's students will not be admitted to the tests/end-of-term exams of the second year of the Bachelor's programme if they have not passed two or more of the following Bachelor's modules: 1.1, 1.2, 1.3, 1.4, 1.5 and Paragraph 3 applies up until the student has passed five or all of the first-year Bachelor's modules. Admitted to tests/end-of-term exams of the second year of the Bachelor's programme 5. Bachelor's students will be admitted to the tests/end-of-term exams of the second year of the Bachelor's programme if they have passed at least five of the six modules of the first year of the Bachelor's programme. Two-year maximum to pass first-year components 6. All Bachelor's students must pass all components of the first year of the Bachelor's programme within two years. Students who do not complete the first year of study within two years will subsequently only be allowed to take tests/end-of-term exams from the first year and not from any of the other years. The foregoing applies until the student has passed all first-year components. Exemptions from second-year test/end-of-term exam entry requirement 5. Petitions for exemptions from the entry requirement for tests/end-of-term exams of the second year of the Bachelor's programme should be submitted to the official secretary of the Examinations Board at least four weeks before the first test/end-of-term exam to which the petition relates. 6. The Examinations Board presents such petitions to the study advisers for their recommendation. 7. Having received this recommendation, the Examinations Board decides whether or not to accept the petition. 11 Retention periods 1. End-of-term exam questions and answers, including essays and other written material for which marks have been awarded, will be saved by the examiner (or their department) for at least two years after the determination of the exam results. 2. Bachelor's and Master's theses and final essays and the associated assessment forms will be saved by the examiner (or their department) for at least seven years in the case of paper copies or indefinitely in the case of digital files. Rules and Guidelines for the Medical Informatics Examinations Board 10/11

11 3. End-of-term exam results (diploma supplements, source documents) will be saved by the AMC- UvA Education Support Office for at least 30 years. 12 Fraud and plagiarism regulations As stated in Article 3.11, Section A of the Teaching and Examination Regulations for the Bachelor's programme in Medical Informatics and the Master's programme in Medical Informatics, the Regulations governing Fraud and Plagiarism for UvA Students (Fraude- en plagiaatregeling studenten UvA) apply in full. These regulations form an integral part of the Teaching and Examination Regulations for the Bachelor's and Master's programmes in Medical Informatics. The procedures for dealing with instances of fraud and/or plagiarism are set out in Article 4 of the Regulations governing Fraud and Plagiarism for UvA Students. 13 Transitional arrangement Currently there exist no transitional arrangements. Students who started in September 2007 or earlier with the Bachelor s programme in Medical Informatics and who wish to complete this programme should contact the study advisors. 14 Hardship clause In cases where the provisions of these Regulations have an unreasonable and unfair effect on a student, the Examinations Board may establish an exception rule. 15 Amendment 1. Amendments to these Regulations will be adopted by independent decision of the Medical Informatics Examinations Board after hearing the recommendations of the Student Council, the Board of the Medical Informatics Educational Institute and the Medical Informatics Board of Studies. 2. Amendments will not apply to the current academic year unless they can reasonably be considered not to be detrimental to students' interests. 16 Entry into force These Regulations take effect on 1 January Duly drawn up by the AMC-UvA Medical Informatics Examinations Board on 16 December 2013 subsequent to the recommendations of the Board of the Medical Informatics Educational Institute, the Medical Informatics Board of Studies and the Student Council. Rules and Guidelines for the Medical Informatics Examinations Board 11/11

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