WEBER SCHOOL DISTRICT 5320 Adams Avenue Parkway Ogden, Utah

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1 WEBER SCHOOL DISTRICT 5320 Adams Avenue Parkway Ogden, Utah General Board Meeting August 3, 2011 The Board of Education of the Weber School District held a Board Meeting in the Board Room at 5320 Adams Avenue Parkway, Washington Terrace, Utah. The meeting convened at 6:00 p.m. The following s and Superintendency were present: Brent Richardson Jon Ritchie Allen Berrett Cheryl Ferrin Sharilyn Gerber Douglas Hurst Dean Oborn Jeff Stephens Linda Carver Lex Puffer Robert Petersen President Vice President Superintendent Assistant Superintendent Assistant Superintendent Business Administrator Board President, Brent Richardson welcomed all present. Pledge of Allegiance Nate Taggart, Community Relations/Safety Specialist, Weber School District Oath of Office to Superintendent Jeff Stephens President Brent Richardson issued the Oath of Office to Superintendent Jeff Stephens. Afterwards, he extended his congratulations to Dr. Stephens on his new assignment. 1. Consent Calendar A. Minutes B. Warrant Register C. Budget Update D. New Hires E. Bid/Purchase Approvals F. Leave of Absence Requests 2. Presentation Senate Bill #65 Online Courses 3. Discussion/Action Items A. Approval of Online Provider of LEA Statement B. Approval of a Refunding Bond Resolution C. Land Transaction Partial Acquisition and Easement 12 th Street Property

2 AGENDUM ITEM #1 Consent Calendar A. Minutes That the minutes for the Study Session, General Board Meeting Session and Closed Session dated June 8, 2011 be approved; that the minutes for the Special Board Meeting Study Session dated July 6, 2011 be approved; and that the minutes for Special Board Meeting General Session and Closed Session dated July 18, 2011 be approved. B. Warrant Register That check numbers , , , , , , , , , , , and , and through totaling $8,565, dated July 26, 2011 be approved. C. Budget Update D. New Hires That the budget update dated July 26, 2011 be approved. That the list of personnel changes and additions dated June 23, 2011 and July 21, 2011 be approved. E. Bid/Purchase Approvals That the purchase and set up of the Kindle Project including 268 Kindles in the amount of $38, be approved. That the renewal of the SmartNet and maintenance contract with Cisco Systems, not to exceed $75, in a single set of renewals, be approved. That the purchase of a greenhouse to be housed at the Roy High School location and the purchase and installation of an additional gable exhaust shutter fan and shutter system at the Fremont High School greenhouse be approved. Total cost for requested purchases would be $86, F. Leave of Absence Requests That Aimee Walker, an elementary Reading Specialist at Freedom and West Haven Elementary Schools, Leslee Hubbard, an elementary teacher at H. Guy Child Elementary School and Nancy Hennessy, an elementary teacher at Valley Elementary School be granted a one year leave of absence for the school year as per their request. Motion: Douglas Hurst Seconded: Dean Oborn That the above consent calendar be approved. Voting was unanimous in support of this motion.

3 AGENDUM ITEM #2 - Presentation Senate Bill #65 Online Courses Reid Newey, Executive Director of Secondary Education, explained that Senate Bill #65 became law effective July 1, This law deals with the creation of a public education online program which allows students to enroll in and receive high school credit towards graduation through completion of online courses. Online course providers must be approved as a Local Education Agency (LEA) provider of online courses. The primary LEA is required to amend each student s SEOP to include the online course provision. Mr. Newey discussed the division of funds and noted for students to be eligible to take an online course, a student must register for the online course within the first ten days of each semester and they must log on to the online course at least five times during the first ten days of the course. He explained, through a PowerPoint presentation, how funds are allocated to the district and to the provider. Utah State Office of Education (USOE) retains $731 from district allocations. They send 50% of those monies to the LEA. If a student completes the course within the semester the remaining 50% is sent to the provider. If a student does not complete the course within the semester, he/she can remain in the course until graduation. If the course is completed prior to graduation, USOE will reimburse only 30% to the LEA. If a student drops the class, the money is not deducted from the initial allocation or if it has already been deducted, it will be refunded to the district. Mr. Newey outlined the requirements necessary as stated in Senate Bill #65. Included in those requirements are: Amend student SEOP Plans to facilitate online courses. Remit Course Credit Acknowledgement (CCA) form for each course. Include information about the programs and LEA providers in the high school registration materials. Publish information on Public Education Online. Districts/schools cannot give preference to online courses or provider LEA s. May not restrict a student from enrolling in an online course. A student may not enroll in an online course that would exceed the normal course credit hours unless the SEOP plans for early graduation. The LEA tracks the course credit and assessment results for students who take online courses. Provides open-entry open exit for online courses. Mr. Newey explained in the 2012 school year students may enroll for two online course credits and it increases by one course credit each year until He compared the costs which may be diverted from Weber School District funds each year for each student enrolling in online courses. In 2016, where students are allowed up to six course credit, the amount diverted would be $4,386 per student enrolled in online courses far exceeding the Weighted Pupil Unit (WPU). Mr. Newey commented that online courses are a great opportunity for students and Weber School District wants to be a participant in the program and prepare students for online courses. He noted advantages to be: If Weber School District offers online courses, we can retain WPU funding. If Weber School District offers online courses, we could realize increased funding by enrolling students not in our district. A disadvantage would be if the district chooses not to participate, we could lose funding. Mr. Newey outlined the solutions to be: Do nothing. Use current homegrown online courses and project that a few students will take online courses. Use current homegrown online courses and partner with third-party providers to fill curricula gap. Become a provider LEA and partner with a third-party provider.

4 He explained for Weber School District to become a LEA, it must be approved by the local board. That request will follow as a Discussion/Action item in this Board Meeting. Mr. Newey opened his presentation for questions from the Board., Sharilyn Gerber, asked what affect Senate Bill #65 would have on our current electronic high school program. Mr. Newey explained this program is still in effect through the summer of 2012; then hopefully it will become its own provider., Cheryl Ferrin, asked if all providers need to be in-state or if out-ofstate providers are allowed. Mr. Newey responded that out-of-state providers are allowed but must be approved to function in each state. The authorization to approve out-of-state providers falls under the jurisdiction of the Utah State Board of Education., Allen Berrett, asked if the legislature came up with all of the provisions included in Senate Bill #65. Mr. Newey acknowledged that the legislature did implement the rules and provisions with the input from the State Board of Education. President Richardson thanked Reid Newey for sharing his knowledge of Senate Bill #65 and his assistance in helping the Board better understand this legislation. AGENDUM ITEM #3 Discussion/Action Items A. Approval of Online Provider of LEA Statement Reid Newey, Executive Director of Secondary Education, explained that Weber School District would like to be approved as a LEA Provider. The official statement, In recognition of and in accordance with SB 65, The Statewide Online Program, 53A Authorized Online Course Providers, it is proposed that the Weber School District Board of Education approve Weber District, namely, Weber Online, as an LEA provider of online education was included in s packets. It is requested that the Board approve Weber School District as an online provider. Motion: Cheryl Ferrin Seconded: Sharilyn Gerber That the Weber School District Board of Education approve Weber District, namely, Weber Online, as an LEA provider of online education. This action is in recognition of and in accordance with SB 65, The Statewide Online Program, 53A , Authorized Online Course Providers. Voting was unanimous in favor of the motion. B. Approval of a Refunding Bond Resolution Dr. Robert Petersen, Business Administrator, noted at a special study session held July 18, 2011, Dustin Matsumori and Preston Kirk, representing our financial advisor, George K. Baum & Company, discussed with the Board an opportunity for refunding our Series of outstanding bonds. Possible savings on the refunding of bonds may approach $1 million dollars. Passing this resolution allows the Board to act on the promising refunding issue should the interest rates remain favorable. He noted that this resolution does not bind us to refund the bonds; however, we cannot refund the bonds without this resolution. Dr. Peterson turned time to Dustin Matsumori, who explained that current bond interest rates are low and the refunding of our Series outstanding bonds at the present time would be advantageous to the district. He authorized the Weber School District superintendency and Board of Education to work with Chapman & Cutler, our bond counsel, in this bond refunding transaction.

5 Motion: Cheryl Ferrin Seconded: Allen Berrett That consideration of a resolution authorizing the issuance and sale of not more than $13,000,000 General Obligation Refunding Bonds; authorizing the execution and delivery of certain documents relating to such bonds and providing for related matters be approved. Voting was in favor of this motion. C. Land Transaction Partial Acquisition and Easement 12 th Street Property Drew Wilson, Administrative Director of Operations and Facilities, explained that Utah Transit Authority (UTA) has prepared an offer to purchase 103 square feet of district property located in front of Two Rivers High School at 955 West 12 th Street to construct a UTA bus shelter and complete utility relocations on the property as needed. The amount of purchase would be $1, for the property and $ to replace sprinklers and make other repairs needed as a result of the construction. It is recommended that the Board approve this transaction. Motion: Jon Ritchie Seconded: Dean Oborn That the sale of 103 square feet of property located at 955 West 12 th Street to Utah Transit Authority (UTA) to construct necessary improvements for a UTA bus shelter and complete utility relocations be approved. Voting was unanimous in favor of the motion. After determining no further business need be conducted, President Richardson asked for a motion to adjourn the General Session of Board Meeting. Motion: Sharilyn Gerber Seconded: Allen Berrett That the General Session of Board Meeting be adjourned. Voting was in favor of the motion. Meeting adjourned: 6:29 p.m.

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