Photo: Elisabeth Tønnessen/UiS. Guide for PhD Education at UiS

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1 Photo: Elisabeth Tønnessen/UiS Guide for PhD Education at UiS

2 At the University of Stavanger, we strive to provide relevant PhD of the highest quality. We are keenly aware that the need for doctoral candidates, their knowledge and competence is increasing both in and outside academia. Simultaneously, the role of doctoral education in the knowledge society is undergoing change. UiS offers a range of interdisciplinary studies that have been developed in cooperation with industrial and professional partners. According to the SIU survey on mobility, our excellent arrangements allow and ensure that UiS doctoral candidates are the most mobile in Norway, frequently and successfully completing study abroad stints. Although the University of Stavanger has had a marked increase in the number of doctoral candidates in recent years, we have retained the flexibility that we consider invaluable to further develop the quality and relevance of our PhD education. As a PhD candidate or supervisor at the University of Stavanger, you play a role in shaping research training and consequently the future of the knowledge society. The University of Stavanger will challenge the well-known and explore the unknown. Scientific quality remains the foundation of our PhD education, while creativity and innovation are the essence of our character. 1

3 Guide for PhD Education at UiS - July INTRODUCTION 3 2. ORGANIZATION OF DOCTORAL EDUCATION 4 a. Committees 5 b. Academic Heads for Doctoral Studies 5 c. PhD Secretariat 6 d. UiS Doctoral Community (UiSDC) 6 3. THE COURSE OF DOCTORAL STUDIES 7 a. Overview of the course of study 7 b. START-UP PHASE Application and Admission 8 i. Application for admission to the PhD programme 8 ii. The application is processed and admission is clarified 10 iii. Formalization of Admission 11 iv. The final work plan is processed and formally approved 12 v. Checklist for the Start-up Phase 14 b. COURSE OF STUDY PHASE 15 i. Coursework 16 ii. Supervision 16 iii. Publication 18 iv. Dissemination 19 v. Study Abroad 19 vi. Compulsory Duties 20 vii. Research Ethics 21 viii. Progress Report 21 ix. Academic and Social Services 22 x. Checklists for the Course of Study Phase 25 c. FINAL PHASE Conclusion, Submission and Public Defence 27 i. Proposal for the Evaluation Committee 27 ii. Submission of the Doctoral Thesis 28 iii. The Evaluation Committee Report 29 iv. Printing and Publication of the Thesis 30 v. The Trial Lecture 30 vi. Public Defence 31 vii. Graduation Dinner 32 viii. Checklist for the Final Phase 33 2

4 1. Introduction The administrative responsibility for the PhD programme at the University of Stavanger is divided between the faculties and Division of Academic Affairs. A primary goal of the administration is to ensure that the apparatus for the PhD programme is as well-oiled as possible, and this guide is a contribution towards that goal. With this document, you will have comprehensive information about the PhD programme at your fingertips, including practical tips for both current and potential candidates, supervisors and others involved in doctoral education at the University of Stavanger. This guide is chronological and covers the most important components in the start-up phase, the course of study phase and the final phase. Each of the phases has its own summarized checklists, with important points for the concerned parties to remember. The necessary forms and normative documents referred to in the guide are available on the PhD education webpages on the UiS website (www.uis.no/phdprogrammes). The guide is based on the Regulations for the degree Philosophiae Doctor (PhD) adopted by the Board of the University of Stavanger on All doctoral level activity at the University of Stavanger is subject to these regulations. Candidates, internal and external supervisors and employees managing doctoral training or managing an evaluation committee should all be well acquainted with these regulations. The majority of our PhD candidates are employed as research fellows at the University of Stavanger. A few candidates have an external employer. Conditions of study at UiS apply for all doctoral students, regardless of employer, conditions of employment and financing terms. There are rights and obligations, agreements and reporting procedures connected to conditions of employment and study. 1 This guide deals mainly with the Ph.D. candidates conditions of study at UiS. 1 PhD candidates' conditions of study are managed by the Division of Academic Affairs and governed by the following documents: 1) Regulations for the degree Philosophiae Doctor at the University of Stavanger. 2) Guide for the PhD programme at the University of Stavanger, 3) The Faculty Guidelines, 4) Curricula and course descriptions. A PhD candidate employed as a research fellow is managed by the faculty / Personnel unit for the museum, and regulated by the following documents: 1) Employment contract, 2) Regulations concerning terms and conditions of employment for the posts of post-doctoral research fellow, research fellow, research assistant and resident, 3) Personnel Regulations.Laws, regulations and agreements that affect students at the University of Stavanger are available in the Employee Manual. 3

5 2. Organization of Doctoral Education The figure below describes the administrative organization of the doctoral community at the University of Stavanger. Rector/The Board The Research Committee Doctoral Committee at the Faculty of Arts and Education Responsible for the PhD programmes in: Litteracy Educational Sciences An academic manager per PhD programme Doctoral Committee at the Faculty of Social Sciences Responsible for the PhD programmes in: Medicine and Health Management, Economics and Tourism Risk Management and Societal Safety Sociology, Social Work, Culture and Society An academic manager per PhD programme Doctoral Committee at the Faculty of Science and Technology Responsible for the PhD programmes in: Biological Chemistry Information Technology Mathematics and Physics Offshore Engineering Petroleum Engineering Risk Management and Societal Safety An academic manager per PhD programme U i S D O C T O R A L C O M M U N I T Y PhD Secretariat The faculty PhD coordinator The faculty PhD coordinator The faculty PhD coordinator Central PhD cordinators in the Division of Academic Affairs 4

6 a. Committees The University of Stavanger has one central Research Committee and three faculty doctoral committees that handle matters related to doctoral education. The Research Committee safeguards the institution's need for coordination and management of a common set of regulations as well as the overall quality of doctoral training. Academic and administrative responsibility for doctoral studies is delegated to the faculties, where this is carried out by the faculty doctoral committees. The Research Committee Since 2004, the Central Doctoral Committee had been the central committee steering doctoral training at UiS. In 2011, the Central Doctoral Committee merged with the Central Research Committee to form the Research Committee. The Committee is chaired by the Rector. Permanent members of the committee are the University Director, Deans of the Faculties, Director of the AM, CEO of IRIS and the head of the doctoral candidates interest group. The Prorector, the Director for Strategy and Communication, Vice-Deans of Research and the Research Director at AM are attending deputies. IRIS and the doctoral candidates interest group have their own deputies present. The Director of Academic Affairs and the Research Director are committee secretaries. The Director of Academic Affairs is the nominating authority in matters concerning doctoral training and the Research Director is the nominating authority in matters concerning research. The composition and mandate of the committee are described in detail on the UiS website. Doctoral Committees at the Faculties The faculty doctoral committees were established in They are led by the Vice-Dean for Research at the respective faculty. Representatives from the scientific community are the permanent members and a representative elected by the doctoral candidates is present as an observer. The faculty PhD co-ordinator is the committee secretary. The composition and mandate of the committees are described in detail on the UiS website. b. Academic Heads for Doctoral Studies An academic programme head is appointed for each of the university's doctoral programmes. This person serves as the key contact person for the programme, in charge of its development and coordination. The academic programme head has a 20% position. In line with the job description, he/she 5

7 shall contribute to the coordination of coursework, develop cooperation with other institutions having similar programmes, be involved in preparing cases for the doctoral committee and initiate joint seminars and workshops. The academic heads work closely with the PhD coordinator at their respective faculty. c. PhD Secretariat The PhD Secretariat consists of the PhD coordinators at the faculties and those working centrally in the Division of Academic Affairs. They work closely together and serve as contact persons and administrative coordinators, while acting as secretaries for the Research Committee and doctoral committees. d. UiS Doctoral Community (UiSDC) UiSDC is PhD candidates' interest group. This is a nonprofit organization open to all PhD candidates at the University of Stavanger, which aims to bring together their professional and social interests. UiSDC has representatives in the Research Committee, the Doctoral Committees at the faculties and also in the Research Ethics Committee. UiSDC works in close cooperation with the PhD Secretariat. 6

8 3. The Course of Doctoral Studies a. Overview of the course of study The figure below is a shortened, chronological version of the course of PhD studies. Chapter 3 has been written according to the chronology shown in this figure. CHRONOLOGICAL OVERVIEW OF THE COURSE OF PhD STUDIES PRE-APPLICATION Appointment as a research fellow or other funding clarified START-UP PHASE Application for admission to the PhD programme The application is processed and administration is clarified Formalisation of Admission The final plan is processed and formally approved COURSE OF STUDY PHASE Required Coursework Supervision Publication Dissemination Study Abroad Compulsory Duties Research Ethics Progress report Academic and Social Services FINAL PHASE The Proposal for the Evaluation Committee Submission of the Doctoral Thesis The Evaluation Committee Report Printing and Publication of the Thesis The Trial Lecture Public Defence Graduation Dinner 7

9 b. START-UP PHASE Application and Admission The process from application for admission through to a written contract and an approved work plan is described in the PhD Regulations 5 and 6. i. Application for admission to the PhD programme Funding This guide pertains to the PhD candidate's academic relationship with the University of Stavanger. This relationship starts with an application for admission to the PhD programme, but before the application is submitted, it must be clear how the course of study will be funded. There are different ways to fund a PhD programme. The most common of these is full funding through grants (which normally leads to employment at the University of Stavanger). An employer can also fund a PhD candidate and other sources of external funding are also accepted. Private funding is normally not allowed. Research fellowship The majority of our PhD students are funded through scholarship/grant schemes that enable employment relations between the candidate and the University of Stavanger. Once the employment relation is clarified, the candidate should send in an application for admission to the PhD programme at the earliest, as admission to the programme is a pre-condition for assuming the position of a research fellow. 2 The deadline for admission to the doctoral program must be clearly stated in the employment contract. Furthermore, it must be clearly stated when the final work plan for the research program will be submitted. The plan must name the main academic supervisor for the research fellow. If an admission agreement is not in place within the deadline stated in the employment contract, the employer has grounds to consider terminating the employment contract. Other sources of funding When an applicant is the recipient of external funding, the employment relation is not managed by the University of Stavanger. In this situation, the financial terms of participation in the PhD programme must be clarified by the funding party and the University of Stavanger before the application can be approved. The UiS requirement is that external funding must cover an amount in line with the Research Council of Norway s round sum for funding PhD candidates. This sum includes salary, social security costs, social and 2 Regulations on conditions of employment for posts of as postdoctoral research fellow, research fellow, research assistant and resident (2006). 8

10 operating costs and well as funding for study abroad periods. Applicants who are not fully funded through scholarship schemes, must produce documentation assuring that a minimum of 50% of their working hours during the PhD programme can be used for PhD education and that a minimum of one year can be allocated to full time studies. Regular rules of employment apply to PhD candidates, whether they are employed at the University of Stavanger or by an external party. Guidelines pertaining to conditions of employment at the University of Stavanger are maintained in the Personnel Manual. In addition, the research fellowships are governed by the Regulations concerning terms and conditions of employment for the posts of post-doctoral research fellow, research fellow, research assistant and resident (2006). Application All candidates, irrespective of funding, must apply for admission to the programme / course of study. At the University of Stavanger and its collaborating institutions, the process of appointment to a fellowship is separated from the process of admission to the PhD programme. PhD candidates employed as research fellows at University of Stavanger must also, for reasons of quality assurance and registration, apply for admission to the PhD programme (see section on fellowships). Once funding/the letter of appointment is in place, the application for admission to the programme must be delivered to the PhD coordinator at the concerned faculty. The application must be approved by the faculty's doctoral committee before the candidate takes up the position and the approval must be in place prior to the commencement of funding. PhD candidates funded by external parties are required to submit an application for admission as soon as the supervisor has been contacted and a draft proposal has been submitted. According to Regulation 5.1 Conditions for Admission, the application must include: - Documention of education that forms the basis for admission To be admitted to the PhD programme, applicants must have a strong academic background. Both the grade for the masters thesis and the weighted average grade of the masters degree, must individually be equivalent to or better than a B grade (See Regulations 5 Admission). - Description of the PhD project that includes: 9

11 o A scientific description of the project, which includes thematic area, research questions and the choice of theory and methodology o progress plan o funding plan o plan for the coursework o plans, if any, for study abroad / stay at another institution o plan for research dissemination of scientific knowledge o documentation of special needs for academic and material resources o Information about any restrictions on intellectual property rights that are intended to protect the rights of others 3 o An account of any legal and/or ethical issues raised by the project and how these can be addressed and clarified. 4 - Proposal of at least one supervisor as well as a statement of association with an active research community. Applications must be submitted to the appropriate faculty on the stipulated application form. The application must be signed by the main academic supervisor. The relevant department / centre must certify that office space and other infrastructural assistance can be provided to the candidate. When the final work plan for the PhD programme is referred to at a later stage in this document, this will be in line with Regulations concerning terms and conditions of employment for the posts of post-doctoral research fellow, research fellow, research assistant and resident (2006) 1-3 (8). The final work plan will also refer to the above-mentioned description of the PhD project, the proposal of supervisor and a statement of association with an active research community. ii. The application is processed and admission is clarified Application for admission to the PhD programme is handled by the faculty's doctoral committee. Admission of candidates can be final, but the finality can also be subject to funding, admission capacity, the individual 3 Copyright is part of the intellectual property law and regulated by the Copyright Act. There can be no agreement to prevent publication of results and open defence. When the PhD programme is wholly or partially funded by a third party, however, it can be agreed upon that the publication/disclosure can be delayed for a maximum of three months so that the external party, in possession of rights of commercial exploitation, should be able to consider patenting/commercialization. The external party must put in a proposal for this when applying for admission. Such an agreement must be in accordance with the general agreement to be entered into between the department, the supervisors, PhD candidate and external institutions. 4 It should be stated in the application if the project is dependent on permission from the research ethics committee, other authorities or private parties (informants, patients, parents, etc.). Such permits should, if possible, be obtained and submitted with the application. 10

12 coursework plan, and further development of the scientific rationale of the project, additional educational qualifications and/or intellectual property agreements. The basis for the admission decision and its contents are described in Regulations 5-3. If the application for admission is rejected, the candidate has the opportunity to appeal in accordance with Regulations If the outcome of the admission process is positive, the faculty will send the PhD candidate a letter of admission and the admission agreement, together with the University of Stavanger s PhD Regulations and Guide for PhD Education. If the admission is conditional, the letter of admission issued by the doctoral committee will provide a deadline for the preparation and submission of the final work plan for doctoral training. The candidate and main supervisor should work as quickly as possible to rewrite the project description and assess the need for adjustments. This process must be complete no later than three months after the admission decision has been taken. PhD candidates have an obligation to be in residence at the University of Stavanger for a period of six months. iii. Formalization of Admission If the application process results in admission, this is formalised through a written agreement confirming admission to the PhD programme. The agreement, which is sent to the candidate along with the letter of admission, consists of Part A, B and C. Part A is the general agreement required from all PhD candidates admitted to a PhD programme. The contracting parties in Part A are the PhD candidate and the institution (represented by the faculty and department). Part B is an agreement on academic and scientific guidance in doctoral training that is required for all PhD candidates who are admitted to a PhD programme.the contracting parties in Part B are the PhD candidate, supervisor (s) and the institution (represented by the department). If a candidate has more than one formal supervisor, then Part B of the agreement must be entered into with each of the supervisors. Part C is an agreement between the external institution and the university regarding the completion of the PhD programme. Part C is only required for those PhD candidates who either have external 11

13 funding, or those who have another workplace than the University of Stavanger. The agreement can also be used for PhD candidates who work at another department / faculty / center at UiS than that which the candidate is affiliated to according to the admission agreement in Part A. If a candidate is associated with two external institutions (i.e., an external funding institution and another institution offering a workplace), agreements must be entered into with each of the external parties. The agreement is completed and sent to the faculty's doctoral committee through the PhD coordinator within a month of receiving the letter of admission. Together with this agreement, the PhD candidate must send an electronic version of the short, popular science description of the research project (the one included in the application). This is published on the UiS website, and the PhD candidate may request the faculty's PhD coordinator to change /update the published presentation at any time. During the course of the PhD programme, if there is a need for changes to the agreement, this shall be clarified and executed in cooperation with the concerned department heads and this will also be duly noted in the progress report. Both leave and other conditions that result in changes to the agreement must be entered into the annual progress report. It is important for PhD candidates to report extended absences in order to have their funding period extended and also to register the correct execution and completion of the doctoral degree. Approved leaves of absence, extended sick leave, compulsory duties and scheduled part-time studies are not included in the execution time 5 when UiS reports to the Ministry. iv. The final work plan is processed and formally approved If an application for admission to the PhD programme has been approved in its entirety, and admission is not subject to modifications, then the description of the PhD project contained in the application is considered to be the final work plan for the PhD programme. In such an instance, the PhD candidate and supervisor(s) need only notify of changes to the project plan in conjunction with the annual progress report. 5 The Ministry of Education and Research requires that universities report the flow of doctoral candidates. The flow measures the time spent in the PhD programme from the start date (funding date) to the submission date. The net time used is the gross time minus approved leaves of absence and absence due to illness. 12

14 If admission to the PhD programme was subject to modifications, these must be dealt with within the deadline mentioned in the doctoral committee s admission letter. The revised application, with the necessary clarifications in relation to funding, admission capacity, the individual coursework plan, and further development of the scientific rationale for the project, additional educational qualifications and/or intellectual property agreements must be submitted to the doctoral committee for approval as the final work plan for the PhD programme. The information in the final work plan is used as the basis for the annual progress report. During the programme, it is important to have an updated plan. Significant changes to the plan must be entered into the annual progress report, once such changes are approved by the relevant authority. The plan is a critical tool for creating a solid and realistic programme for the implementation of doctoral studies. In cooperation with his/her supervisors, the PhD candidate must at all times ensure that the plan is upto date. 13

15 v. Checklist for the Start-up Phase Checklist for the PhD candidate Appointment as a research fellow or other means of funding must be in place before you can appy for admission to the PhD programme. Ensure that you are familiar with the University of Stavanger s PhD regulations. You should also familiarize yourself with PhD education webpages on the university website. Hand in an application for admission to the PhD programme, complete with all required attachments, to the faculty s PhD coordinator. Send this application as soon as funding/appointment is in place since admission to the programme is a prerequisite condition for assuming the position of a paid research fellow. Upon admission to the PhD programme at the University of Stavanger, a signed version of the agreement comprising parts A, B and C must be sent to the faculty's PhD coordinator no later than one month after the admission letter has been received. If admission to the PhD programme was subject to modifications, these stipulations must be dealt with within the deadline mentioned in the doctoral committee s admission decision. If the caveat was scientific elements in the project description, the PhD candidate and the supervisor(s) should revise the plan and submit it to the doctoral committee for final approval. During the course of study, if there are significant changes to the final work plan, these must be entered into the annual progress report. The changes must be approved by the relevant authority before they are included in the annual report. If you have an agreement regarding compulsory duties, communication and planning with the supervisor(s), the Head of department/employer is essential, before completing Part A of the agreement for admission to the PhD programme. 14

16 Checklist for supervisors Ensure that you are familiar with the University of Stavanger s PhD regulations. You should also familiarize yourself with PhD education webpages on the university website. If the supervisory relationship is confirmed before the application for admission to the programme has been handed in, the supervisor is entitled to help in designing the PhD project. This includes assisting in finalising the scientific rationale, coursework, dissemination and study abroad options. Sign Part B of the agreement upon admission to the PhD programme at the University of Stavanger. If an application for admission was approved with modifications and such modifications relate to scientific elements in the project description, the supervisor and the candidate must collaborate to prepare a revised project description. This will be handed in to the doctoral committee for final approval within the deadline specified in the admission decision. If there are significant changes to the final work plan during the course of study, this must be registered in the annual progress reports. If the amendment requires formal approval, such approval must be in place before the changes are included in the progress report. Ensure, as early as possible, that the PhD candidate is involved in a relevant, active scientific community at the University of Stavanger and also in external networks. Ensure that the PhD candidate knows the rules and regulations that apply to the PhD programme. Ensure that the PhD candidate is familiar with the guidelines for research ethics in force at the institution and the in the scientific community in general. 15

17 c. COURSE OF STUDY PHASE If the candidate through the course of the education requires information beyond what is found in this guide, it is recommended to initially contact their supervisor, elternatively their employer/the institute leader or the faculty PhD co-ordinator. i. Coursework The required coursework must consist of at least 30 credits (ECTS). Within the regulatory framework for required coursework, (Regulations 8 Required Coursework) the faculty decides which subjects are to be included in the coursework component of each programme. The requirements for content and scope will vary from programme to programme. All doctoral programmes have compulsory coursework in the philosophy of science, research ethics and scientific methodology. The remaining credits comprise thematic courses at the PhD level. Faculties maintain a directory of approved PhD courses. An overview of the courses offered, both compulsory and optional, are listed on the PhD programme's website. Doctoral courses completed at another institution can be also be approved as a part of required coursework. Such courses must be approved by the faculty s doctoral committee prior to their implementation. Supervisor(s) should be involved in the selection of topics by suggesting topics and discussing what would be most useful and practical in terms of subject matter and approach. ii. Supervision The PhD degree is supervised doctoral education. The candidate is therefore required to have regular contact with his/her supervisor(s) and must also participate in an active research community. The PhD candidate normally has at least two supervisors, one of whom is appointed as the main supervisor. The main supervisor has the primary academic responsibility for the candidate. At least one of the supervisors must be employed at the University of Stavanger. All academic supervisors must hold a doctoral degree or an equivalent qualification in the relevant research field and be working actively as researchers. At least one of the appointed supervisors should have previous experience or training in serving as a supervisor for PhD candidates. In Part B of the PhD Agreement, drafted upon admission to the University of Stavanger, it is stated that the supervisor shall: 16

18 advise on the formulation and refining of the subject and its challenges, as well as ensuring that hypotheses and methods are discussed provide assistance in finding literature and data sources (libraries, archives, etc.) and discuss the programme and the implementation of the project description (outline, language, documentation, etc.) keep abreast of the candidate s progress and assess it in relation to the work plan assist in the candidate s integration into the concerned academic community discuss results and the interpretation thereof provide the candidate with guidance on issues of research ethics related to the dissertation The supervisor has the overall responsibility for ensuring the highest quality of academic work within the timeframe for the PhD programme. In addition, the supervisor must keep the candidate informed about matters of importance regarding the implementation of the programme, and also help to facilitate a study abroad opportunity at an institution that can contribute academically to the PhD project. Both the supervisor and the candidate shall submit an annual progress report on a stipulated form. In the event of a supervisor s long-term illness, the head of department and the academic head of the PhD programme are responsible for finding a temporary supervisor for the candidate. Termination of supervision If either the candidate or the supervisor feel that the other party fails to comply with obligations, this should be discussed with the other party. The parties shall jointly endeavor to find a solution to the situation that has arisen. If the parties are unable to reach an agreement on the situation, the candidate and/or the supervisor may request a release from the agreement. This request is submitted to the doctoral committee for a final decision. The PhD candidate and the supervisor can, by mutual agreement, ask the doctoral committee to appoint a new supervisor for the candidate. The supervisor cannot withdraw until a new supervisor is appointed. Conditions governing changes in supervision are described in Part B of the PhD Agreement, issued upon admission to the Ph.D. programme at the University of Stavanger. 17

19 iii. Publication The results of a doctoral thesis must meet superior scientific standards and contribute to the development of new knowledge. The high quality of a thesis should be irrespective of whether it is a monograph or a compendium of shorter manuscripts - a so-called article-based dissertation. Certain topics might benefit from being treated with the continuous, coherent account that a monograph allows for, but a monograph may limit the opportunities for feedback from peers and colleagues during the course of work. In certain academic areas, it is customary to hand in monographs based on articles published in peer-reviewed journals during the course of study. In a dissertation based on scholarly articles, the PhD candidate will benefit from independent peer review and editorial control. An article-based dissertation forces the candidate to structure the work in clear stages and this can have a positive effect on work progress. Guidelines for the Evaluation of Norwegian Doctoral Degrees say the following about article based theses: If the dissertation consists of several individual works, the question of whether the contents of the dissertation comprise a coherent whole must be documented and assessed. In such cases, the doctoral candidate must produce a separate section of the dissertation that summarises and compares the research questions and conclusions presented in the individual works, thereby placing these in a holistic perspective and documenting the coherence of the dissertation. This section of the dissertation is therefore extremely important both for the doctoral candidate and for the committee in its evaluation of the candidate. The articles must be of a high standard, meriting publication in journals with peer review. The doctoral committee at the Faculty of Social Sciences has set the following guidelines for article-based theses: The norm for article-based doctoral theses at the Faculty of Social Sciences will be a thesis comprising four articles. The doctoral committee can approve article-based theses comprising three articles if all three articles are accepted for publication at level 1, or if two of the articles are accepted for publication at level 1, while the third article is accepted at level 2. The supervisor must defend the three articles convincingly for the doctoral committee to approve this kind of thesis. 18

20 The candidate must be the lead author and academic-in-charge for the majority of the articles included in an article-based doctoral thesis. This is an essential prerequisite for its evaluation. If the thesis includes joint work, the PhD candidate must obtain statements from the co-author(s), specifically granting consent for their works to be used as part of the PhD thesis. There are stipulated forms for co-authorship statements. The completed forms must be sent in to the faculty, along with the candidate s application for thesis evaluation. In line with the Vancouver Convention Authorship Guidelines, supervisors are also considered as coauthors and must therefore also complete the co-authorship statement forms. The summary section of the dissertation must be authored solely by the PhD candidate. There can be no restrictions placed on a doctoral thesis being made publicly available, except in the event that a prior agreement has been reached concerning delayed public access at an agreed upon date. See Regulations 19.2 Public Availability. Any delays must be stated in a separate agreement to be submitted with the application for admission to the PhD programme. iv. Dissemination One of the main elements of doctoral education is the dissemination of scientific knowledge. During their course of study, all PhD candidates will provide at least one contribution to research dissemination. The form of dissemination will be evaluated and chosen in cooperation with the supervisors. The contribution can take various forms, such as: teaching at the bachelor or master level lectures feature articles popular science work presentation of papers at conferences, research seminars, etc. v. Study Abroad Normally, PhD candidates spend at least three months of study at a reputed foreign educational or research institution where it is possible to work on research questions in the doctoral thesis. In those cases where this is neither possible nor desirable, a stay at a corresponding Norwegian institution, or alternatively, other arrangements, which can provide insight into alternative research, traditions and approaches may be approved. 19

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