Candidate Brief for the position of: Web Assistant (Grade V) (Permanent Wholetime)

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1 Candidate Brief for the position of: Web Assistant (Grade V) (Permanent Wholetime) Dublin Institute of Technology Reference: NA/294/14 1

2 Dublin Institute of Technology DIT at a glance A history in Dublin city, dating back to 1887, in its current form since % of all higher education students in Ireland 20% of student population come from outside Ireland 15% of DIT students are mature learners Students registered on programmes in four Colleges - Arts and Tourism; Business; Engineering and Built Environment; Sciences and Health One of the national degree-awarding bodies in higher education Circa 2,500 staff members of academic, administrative and support staff 800 students and academic staff actively engaged in research Ranked in the top 3% of universities internationally graduates each year Active in civic and industry engagement Annual budget circa 170M For further detail, please see 2

3 Dublin Institute of Technology DIT is committed to responding to the challenges and opportunities that have emerged in Irish higher education, engaging positively in institutional collaboration, both nationally and internationally, and in developing a strategy of widening participation and community engagement. DIT is now preparing for the next phase of its development with the relocation of all DIT activities to an integrated, state-of-the-art campus in Dublin s city centre at Grangegorman and to the development of a Technological University for Dublin. Office of the President The Office of the President is located at our new Grangegorman campus. In addition to supporting the work of the President, the Office of the President includes the Strategic Development Services team, Internal Audit and the Public Affairs team. The role being advertised here is within the Public Affairs team, which has responsibility for DIT communications and marketing. Job Description Role Overview Applications are sought for the post of Web Assistant (Grade V). The role of the Web Assistant will be to maintain and update central areas of information on the DIT website; to provide assistance to Schools and other users in ensuring that content in their area of the site is current; and to provide general support to the Web and Online Media Officer and to the network of trained users of the CMS. The provisions of the Dublin Institute of Technology Act, 1992 to 2006 and any subsequent Acts replacing or amending these Acts and any orders and regulations made under these Acts will apply. Principal Accountabilities Maintaining and updating core information on and its microsites Updating information on the DIT intranet Supporting the network of users trained in the content management system to ensure that information is updated in a timely manner Dealing with staff requests concerning updates on School or Function areas of the website. Participating in training of new users and preparation of training material Monitoring analytics for the website Assisting Web and Online Media Officer in web development projects Implementation of best practice SEO with network of users Work with the marketing officer in the provision of timely social media updates and social media support for staff Person Specification The ideal candidate will demonstrate the appropriate mix of knowledge, experience, skills, talent and abilities as outlined below: Knowledge Third-level qualification in relevant discipline eg, web development, visual communications, computing Fully proficient in HTML, JavaScript, CSS and XML, Adobe Photoshop and Desktop Applications Good understanding of web technology and current developments in web design, including WAI guidelines and search engine optimisation Experience 3

4 At least 2 years satisfactory services as a serving officer at Grade III level or above within the Common Recruitment Pool (essential) At least three years experience in a related position Skills, talents and abilities Excellent communication and interpersonal skills Attention to detail An ability to work to deadlines Eligibility to compete Applications are invited from serving officers within DIT and within the Common Recruitment Pool with at least 2 years satisfactory service at Grade III level or above. Organisations participating in the Common Recruitment Pool recognised by the Local Government Management Services Board are: Dublin Institute of Technology, other Institutes of Technology, Local Authorities, Health Boards, Vocation Education Committees, The General Medical Services (Payments) Board, St. James s Hospital Board, Beaumont Hospital Board, An Bord Altranais or the Local Government Computer Services Board. Citizenship / Permit Requirement: Eligibility to compete is open to candidates who are citizens of the European Economic Area (EEA) or Switzerland. The EEA comprises member states of the European Union along with Iceland, Liechtenstein and Norway. Other candidates may be eligible to compete subject to their having or obtaining an appropriate work permit for the nature and duration of the position. Former Public Service employees: Eligibility to compete may be affected where applicants were formerly employed by the Irish Public Service and previously availed of an Irish Public Service Scheme including: - Incentivised Scheme for Early Retirement (ISER) - Department of Health and Children Circular (7/2010) - Collective Agreement: Redundancy Payments to Public Servants Applicants should ensure that they are not precluded from re-engagement in the Irish Public Service under the terms of such Schemes. This is a non-exhaustive list and any queries should be directed to an applicant s former Irish Public Service Employer in the first instance Terms and Conditions of Employment: A full statement of terms and conditions of employment will be given to the successful applicant in accordance with Terms of Employment (Information) Acts 1994 and The main terms and conditions of employment are as follows: Tenure: This is a Permanent wholetime and pensionable appointment at Staff Officer, Grade V level. Location The successful candidate will be based in DIT Grangegorman, Dublin 7, but may be re-located in line with operational requirements. 4

5 In September 2014, programmes operating in Mountjoy Square, Portland Row and Temple Bar transferred to DIT s new City Centre Campus in Grangegorman. In September 2017, programmes currently operating in the Cathal Brugha Street Campus, the Kevin Street Campus and part of the Rathmines Campus will also transfer to the Campus in Grangegorman. In September 2015 it is expected that through legislation the three institutions in the Dublin region Dublin Institute of Technology (DIT), Institute of Technology, Blanchardstown (ITB) and Institute of Technology, Tallaght (ITT) will merge into a single institution to form the new Dublin Institute of Technology, prior to seeking designation as a Technological University for Dublin. Thereafter, staff may be assigned or re-assigned to any of the buildings/centres in the new Dublin Institute of Technology, at the discretion of the Institute and in accordance with collective agreements arrived at from time to time. For further information please see and Salary: This post will be remunerated at the appropriate point of the Staff Officer (Grade V) Salary Scale. Remuneration may be adjusted from time to time in line with Government pay policy. Hours of work: A 37 hour working week is in operation. This can be reviewed by collective agreement, with the Minister for Education & Skills. Having regard to the nature of the work, attendance outside these hours may be required from time to time. Probation: The terms of the Institute s Staff Induction and Probation Policy will apply. Annual leave: Annual leave and Public Holidays shall be granted as per the Holidays (Employees) Act 1973 and Organisation of Working Time Act The annual leave for this post is 25 days inclusive of any compulsory leave days as determined by the Institute. Pro rata annual leave entitlements will apply to contracts of less than one year's duration. Retirement: This is a pensionable post. Specific details of the scheme will be dependent on the successful appointee s individual status and, therefore, such details will be provided at the time of appointment. Applicants should note that they may be required to complete a Pre-Employment Declaration to confirm whether or not they have previously availed of an Irish Public Service Scheme of incentivised early retirement or enhanced redundancy payment. Applicants will also be required to declare any entitlements to a Public Service pension benefit (in payment or preserved) from any other Irish Public Service employment. Sick Leave: Uncertified: Up to 7 days over a 2 year rolling period paid uncertified sick leave, (but for no more than three consecutive days in any one period). 5

6 Certified: The terms of the new Public Service Sick Leave Scheme effective from 1 st September 2014 shall apply. A medical certificate / doctor s note will be required for absence due to illness in excess of three consecutive days at any one time and for each day in excess of seven days in any one year, or salary will not be paid. The Institute may request a full medical report and is entitled to the facility of having a medical practitioner appointed by the Institute to examine the appointee, subject to any collective agreement applying. The full medical report will be disclosed to the Institute. Sick Leave will be in accordance with the arrangements authorised by the Minister for Education and Skills from time to time. Certificates: Persons appointed will be required to furnish a) Documentary evidence of educational attainments/qualifications (unless they are already on file) b) Two satisfactory references, one of which will be requested from current manager Nature of the post: The post is permanent, whole time, and pensionable, subject to the terms of the provisions of the Dublin Institute of Technology Acts 1992 to 2006 and any subsequent Acts replacing or amending these Acts and any orders and regulations made under these Acts will apply. Application Form: Applications will be accepted through the online application service at A CV will be required in addition to the application form. All correspondence from the Institute regarding your application will be by . Please ensure that the security filters on your provider will accept s from DIT. Closing Date: The closing date for applications is 5.00 p.m Thursday 16 th accepted. April Late applications will not be Contact information: For further information about this post, please contact: For queries regarding the application process, please contact Linda Wosser at between 9.30 a.m. and 5.00 p.m., Monday to Friday or Further Information for Candidates: Canvassing will automatically disqualify. Late applications will not be accepted. You are also advised that you can only submit one application per competition. Should you have any issues with your submission, please contact us Shortlisting of applicants may take place, on the basis of information supplied in the application form. 6

7 It is Institute policy to seek written references from your referees, one of whom must be your current or most recent employer. Candidates are advised to please ensure the nominated referees are aware of this requirement. DIT is an equal opportunities employer. DIT operates a policy of Garda Vetting & Disclosure of Criminal Convictions. All applicants will be asked to disclose criminal convictions and may have to undergo Garda Vetting as part of the selection process. Persons appointed for the first time to a wholetime position within the Institute will be required to furnish: a satisfactory Health Certificate from a medical practitioner nominated by the Institute as evidence of age, a certified extract from a Public Register of Birth Passport (if the successful candidate currently does not hold a passport, a birth certificate and a form of photographic identification will be required) Proof of PPS Number (social services card) Income Tax - Certificate of Tax-Free Allowance or Cessation Certificate (P45 Form) Persons appointed for the first time to a whole-time position within the Institute will be required to furnish: a satisfactory Health Certificate from a medical practitioner nominated by the Institute; as evidence of age, a certified extract from a Public Register of Birth; a passport (if a passport is not currently held, a birth certificate and a form of photographic identification is required); Proof of PPS Number (e.g. social services card); Income Tax - Certificate of Tax-Free Allowance or Cessation Certificate (P45 Form); Qualifications: the successful candidate will be required to submit parchments of Degrees, Diplomas, Certificates and other professional qualifications. 7

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