Health Insurance A1 Screen Matrix - Revised 11/13/13

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1 Contents Health Insurance A1 Screen Matrix - Revised 11/13/13 APPOINTMENTS... 2 RE-APPOINTMENTS... 3 LWOP/SLWOP/LOA (Leave of Absence)... 6 Special Rules Section: LWOP/SLWOP/LOA... 8 LAYOFF... 9 Special Rules Section: Layoff TRANSFERS TERMINATIONS TABLES Table Health Insurance Bargaining Unit Codes Table Health Insurance Seasonal/Class Codes VWD = VIEW DATE Page 1 of 17

2 APPOINTMENTS New Appointment to AKPAY - HI ineligible position New Appointment to AKPAY - HI eligible position Requires two HI s Note: for part time employees, notification must be received from R&B or Trust that EE elected HI coverage before entering as eligible. VWD = VIEW DATE Page 2 of 17

3 New Appointment - HI elig date advanced for full day of LWOP. The A1 HI elig record is reversed & a new is entered. RE-APPOINTMENTS Re-Appointment to HI eligible position in same health plan, BU, or Strike Class 8 (eight) or more calendar following the termination of HI eligibility in old position (not termination date). Only requires one HI - do not make changes to HRC/HED on appointment effective date. Reverse orig elig following return following return Reverse orig elig after return after return Reverse orig elig after return after return Reverse orig elig from hire - include accumulated prior to LWOP from hire - include accumulated prior to LWOP Reverse orig elig after return after return VWD = VIEW DATE Page 3 of 17

4 Re-Appointment to HI eligible position in different health plan, BU, or Strike Class 8 (eight) or more calendar following the termination of HI eligibility in old position (not termination date). Requires two HI s Re-Appointment to HI eligible position in same health plan within 7 (seven) calendar following the termination of HI eligibility in old position (not termination date). reappt date reappt date reappt date reappt date reappt date reappt date VWD = VIEW DATE Page 4 of 17

5 Re-Appointment to HI eligible position in different health plan within 7 (seven) calendar following the termination of HI eligibility in old position (not termination date). Re-Appointment to HI eligible position in same health plan, BU, and Strike Class prior to termination of HI eligibility in old position (not termination date). Re-Appointment to HI eligible position in different health plan, BU, or Strike Class prior to termination of HI eligibility in old position (not termination date). Re-Appointment to HI ineligible position with same bargaining unit code. month following re-appt date month following re-appt date Reverse prior to eligibility. Overtype previous record to terminate HI eligibility dated 1st of the month. month following rehire date month following re-appt date Reverse prior to eligibility. Overtype previous record to eligibility dated 1st of the month. rehire date Reverse prior to eligibility. Overtype previous record to eligibility dated 1st of the month. rehire date Reverse prior to eligibility. Overtype previous record to eligibility dated 1st of the month. rehire date Reverse prior to eligibility. Overtype previous record to eligibility dated 1st of the month. rehire date No action No action No action No action No action VWD = VIEW DATE Page 5 of 17

6 Re-Appointment to HI ineligible position with different bargaining unit code. LWOP/SLWOP/LOA (Leave of Absence) To LWOP/SLWOP/LOA - health insurance eligible Note : SS employees receive an additional month of coverage when going to seasonal LWOP. This section applies to all LWOP including disciplinary and unauthorized. Please be aware of exceptions such as Family Leave and Active Military Duty under AO #213. To LWOP/SLWOP/LOA prior to becoming health insurance eligible. month following LWOP date month following LWOP date SS SLWOP ONLY: month following extra month of coverage month following extra month of coverage Reverse orig elig. LWOP date LWOP date Reverse orig elig. LWOP date LWOP date Reverse orig elig. LWOP date LWOP date Reverse orig elig. LWOP date LWOP date Reverse orig elig. VWD = VIEW DATE Page 6 of 17

7 Return /SLWOP/LOA - EE was not health insurance eligible prior to going on LWOP/SLWOP/LOA. EE has met 30 day time period. Return /SLWOP/LOA - EE was not health insurance eligible prior to going on LWOP/SLWOP/LOA. EE has not met 30 day time period. Return /SLWOP/LOA to same health plan. VWD = 31st following return HRC = BU cd w/seas code following return VWD = 1st of month consecutive after return from LWOPHRC = BU cdhed = 1st of month consecutive after return from LWOP VWD = 1st of month consecutive after return from LWOPHRC = BU cdhed = 1st of month consecutive after return from LWOP VWD = 1st of month cumulative from hire - include accumulated prior to LWOPHRC = BU cdw/seas code from hire - include accumulated prior to LWOP VWD = 1st of month consecutive after return from LWOPHRC = BU cdw/seas code after return VWD = VIEW DATE Page 7 of 17

8 Return /SLWOP/LOA to different health plan. Part time EE returns /SLWOP/LOA directly to a full time HI eligible position. Full time EE returns /SLWOP/LOA directly to part time position and does not elect HI. On LWOP/SLWOP/LOA and transfers to a HI ineligible position Special Rules Section: LWOP/SLWOP/LOA Proration of premium payment upon return /SLWOP/LOA Employees returning on 1st working day of the month when 1st calendar day of month falls on a weekend or holiday. No action No action No action No action No action No premium proration for partial month of coverage Prorated based on : 2nd - 10th = full 11th - 20th = 2/3 21st - 31st = 1/3 No premium proration for partial month of coverage No premium proration for partial month of coverage No premium proration for partial month of coverage If employee has 4 hours of pay status on the 1st work day of the month (holiday or regular day), employee's HI eligibility date is 1st of the month. This applies even if employee loses holiday pay but has 4 hours of pay status on first scheduled day after the holiday. HI eligibility dates should be entered as the 1st of the month which may differ from the actual in these situations. VWD = VIEW DATE Page 8 of 17

9 For seasonal employees who elect to defer HI coverage, do not advance HI eligibility dates when returning from SLWOP or extend HI eligibility dates when going to SLWOP. Enter HI eligibility dates as instructed above. Employee must have 4 hours of pay status on day of return to be eligible for HI on that day. LAYOFF To Layoff - health insurance eligible Note : SS & KK employees receive an additional month of coverage per Contract. To Layoff prior to becoming health insurance eligible. month following Layoff date month following Layoff date SS & KK ONLY: month following extra month of coverage month following extra month of coverage Reverse orig elig. Layoff date Layoff date Reverse orig elig. Layoff date Layoff date Reverse orig elig. Layoff date Layoff date Reverse orig elig. Layoff date Layoff date Reverse orig elig. VWD = VIEW DATE Page 9 of 17

10 Return from Layoff - EE was not health insurance eligible prior to going on layoff. EE has met 30 day time period. Return from Layoff - EE was not health insurance eligible prior to going on Layoff. EE has not met 30 day time period. See special rules section below. Return from Layoff to same health plan. Health Insurance A1 Screen Matrix - Revised 11/13/13 following return w/seas code following return after return HRC = BU cd after return after return HRC = BU cd after return from hire - include accumulated prior to LWOP HRC = BU cd from hire - include accumulated prior to LWOP after return HRC = BU cd after return VWD = VIEW DATE Page 10 of 17

11 Return from Layoff to different health plan. Part time EE returns from Layoff directly to a full time HI eligible position in same health plan. On Layoff and transfers to a HI ineligible position No action No action No action No action No action Special Rules Section: Layoff Proration of premium payment upon return from Layoff Employees returning on 1st working day of the month when 1st calendar day of month falls on a weekend or holiday. No premium proration for partial month of coverage Prorated based on : 2nd - 10th = full 11th - 20th = 2/3 21st - 31st = 1/3 Employee must have 4 hours of pay status on day of return to be eligible for HI on that day. No premium proration for partial month of coverage No premium proration for partial month of coverage No premium proration for partial month of coverage If employee has 4 hours of pay status on the 1st work day of the month (holiday or regular day), employee's HI eligibility date is 1st of the month.this applies even if employee loses holiday pay but has 4 hours of pay status on first scheduled day after the holiday.hi eligibility dates should be entered as the 1st of the month which may differ from the actual in these situations. VWD = VIEW DATE Page 11 of 17

12 TRANSFERS Note: 1st working day of month rule does not apply to this section Transfer from a HI ineligible to eligible position with same bargaining unit code. Employee must serve 30 day waiting period in eligible position. Time served in ineligible position does not count toward the 30 day waiting period. Transfer from a HI ineligible to eligible position in a different health plan, BU, or Strike Class. Requires two HI s VWD = VIEW DATE Page 12 of 17

13 Transfer from a part-time to full-time position with same bargaining unit code - EE has not met 30 day waiting period. Time served in a part-time position does count toward the 30 day waiting period if EE worked at least 15 hrs/wk as PT. Transfer from a HI ineligible to eligible position or part-time to full-time in different health plan, BU, or Strike Class - PT EE has not met 30 day waiting period.requires two HI s Transfer from part time to full time in same BU - EE did not select HI as a PT and has met 30 day waiting period. Note: if EE worked less than 15 hrs/wk as PT, EE must serve another 30 day waiting period. VWD = Trans DateHRC = New BU cdhed = Trans Date HRC = BU cdw/seas code VWD = Trans date HED = Trans date VWD = Trans DateHRC = New BU cdhed = Trans DateVWD = 1st of HRC = BU cdhed = 1st of month consecutive VWD = Trans DateHRC = New BU cdhed = Trans DateVWD = 1st of month consecutive HRC = BU cdhed = 1st of month consecutive VWD = Trans DateHRC = New BU cdhed = Trans DateVWD = 1st of month cumulative HRC = BU cdhed = 1st of month cumulative VWD = Trans DateHRC = New BU cdhed = Trans DateVWD = 1st of month consecutive HRC = BU cdw/seas code VWD = VIEW DATE Page 13 of 17

14 Transfer from a part time to full time position in different health plan, BU, or Strike Class - EE did not select HI as a PT but has met 30 day waiting period. Requires two HI s Note: if EE worked less than 15 hrs/wk as PT, EE must serve another 30 day waiting period. Transfer from full time HI eligible to a part time HI eligible position - Notification received from R&B or Trust that EE chose to continue coverage as a PT. Transfer from part-time health insurance eligible position to full-time position month following month following month following month following month following trans datehrc = BU cdhed = 1st of month following HRC = BU cdw/seas code HRC = BU cdw/seas code HRC = BU cdw/seas code HRC = BU cdw/seas code VWD = VIEW DATE Page 14 of 17

15 Transfer from eligible position to eligible position in a different Plan, BU, or Strike Class. Note: Strike class changes may need to be entered with VWD as transfer date unless A1 entry is done prior to 10 screen entry. Can enter A1 first if no PERS code change required. Transfer from eligible to ineligible position Includes employees transferring from full time to part time HI eligible position and notification has not been received from R&B or Trust that EE chose to continue coverage as a PT. Transfer from ineligible to ineligible position in same bargaining unit code. Transfer from ineligible to ineligible position in different bargaining unit code. TERMINATIONS Termination from eligible position month following month following month following month following No action No action No action No action No action month following month following VWD = VIEW DATE Page 15 of 17

16 Termination /SLWOP/LOA - EE has HI to the end of the current month Termination /SLWOP/LOA - EE's HI coverage ended in a prior month Termination from ineligible position or Termination from ineligible position and EE retains layoff rights to eligible position month following month following VWD = Term date VWD = Term date VWD = Term date VWD = Term date VWD = Term date HED = Term date HED = Term date HED = Term date HED = Term date HED = Term date No action No action No action No action No action VWD = VIEW DATE Page 16 of 17

17 TABLES Table Health Insurance Bargaining Unit Codes Health Insurance Code Bargaining Unit Code Description A AA Public Safety Employees B AP Airport Safety Officers C BB National Marine Engineers Association D CC Masters, Mates & Pilots Unit E EE Excluded Employees F GC Correctional Officer Unit G GP/GG General Government Employees H GZ/GY General Government - Juvenile Justice Officers I KK Confidential Employees J LL Labor, Trades, and Crafts K MM Inlandboatmen's Union L SS Supervisory Employees M TA Alaska Vocational Technical Central Teacher's Association O TM Teacher's Educational Association of Mt. Edgecumbe P XA/XE Executive Branch Exempt Q XJ Judicial Employees R XL Legislative Employees S NG National Guard Employees Table Health Insurance Seasonal/Class Codes Code Description A Full Time Class 1 B Full Time Class 2/3 C Part Time Class 1 D Part Time Class 2/3 L LWOP/Layoff Z Non-Participant VWD = VIEW DATE Page 17 of 17

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