International Relations Office. International Student Support Team

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1 International Relations Office International Student Support Team Tasks Experiences Challenges Mrs. Carole Picavet Coordinator International Student Support Team

2 INTERNATIONAL STUDENTS ( ) Incoming exchange students: Degree students (BA-MA): PhD students: 1151 students 2100 students 1450 students 11% international student population OUTGOING EXCHANGE STUDENTS ( ) 1157 students

3 Support for incoming students Exchange students: Exchange Student Advisers Mrs. Carole Picavet Mrs. Stephanie Vancoillie Degree students and PhD students: International Student Adviser Mrs. Charlotte Moulin Support for outgoing students Exchange Student Advisers Mrs. Kelly Van Malderen Mrs. Greet Naessens

4 SUPPORT FOR THE OUTGOING EXCHANGE STUDENTS -Administration agreements -Administration student files -Payment of the grants -Language preparation

5 SUPPORT FOR THE INCOMING INTERNATIONAL STUDENTS Before arrival: Guidance in the administrative acceptance procedures (different procedures for exchange and degree/phd students) Support housing university residences and private market Support visa application/residence permit

6 Upon arrival: Welcome Days for new international students -For all new international students (exchange/degree/phd) -Before the start of each semester (September/February) -Two-day programme during which students receive a warm welcome at Ghent University (general information session, visit to the faculty, social activities)

7 Welcome province East Flanders Welcome Rector Ghent University Registration UGent Registration city of Ghent Rules - Regulations Health insurances Accommodation - Student Restaurants Transport - Banking Testimonial International Student Library Digital Matters Job Service Faculty sessions ESN-CITY WALK ESN-Welcome party Medical Service Emergency Centre Testimonial International Student UCT (Talencentrum) Low Countries Studies Academic Support Your Faculty program Sport ESN Europa Direct FILM Europa Direct GuiDe

8 Welcome Guide for new international students Specific City Map with all Ugent facilities Language voucher to learn Dutch (University Language Center) Daily contact hours: general support (Every afternoon from 1.30 PM 4.30 PM, not on Wednesday afternoon)

9 Various other support services: - Student restaurants - Job service for students - Medical service: student doctors - Big sports centre - Housing Department - Advisory Centre for Students - ESN (Erasmus Student Network), other student organisations, buddy program - Assistance for Disabled Students

10 Important role of the international officers in the different faculties: -learning agreement -transcript of records -academic matters

11 !Challenges! : 25% outgoing mobility! - Increasing number of students outside (exchange/degree) - Wide range of mobility programs with specific procedures -Difficult visa applications and other administrative issues

12 THANK YOU! Mrs. Carole Picavet Coordinator International Student Support Team

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