Introduction to the New Talent Acquisition Team, Tools, and Processes. Christian Service Healthy Communities Clinical Excellence

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1 Introduction to the New Talent Acquisition Team, Tools, and Processes Christian Service Healthy Communities Clinical Excellence

2 Coming together is a beginning. Keeping together is progress. Working together is success. - Henry Ford 2

3 What s New in Recruiting! Talent Acquisition is now a centralized/regionalized HR function supporting the entire health system Recruiters are aligned to service lines/functions in order to develop consistent relationships with managers and build pipeline A comprehensive sourcing strategy will be used including traditional and aggregate job boards as well as social media like LinkedIn 3

4 Courtney Ivy Recruiting Manager Kim Beierschmitt Recruiter Sasha Austin Recruiter Gabe Orta Nurse Recruiter Samantha Rodriguez Recruiting Intern Gaylene McCluskey Operations Manager Ruth Martinez Coordinator Juanita Villesca Coordinator Michelle Lopez Coordinator

5 Recruitment Advertising Job Posting Resume Databases Job Aggregators Resource Career Builder.com AllNurses.com HealthjobsNationwide.com Dice.com DiversityWorking.com Hero2Hired.com HireAHero.com recruitability.com TweetMyJobs.com Jobs2Careers.com Indeed.com Definition Job posting site dedicated to Support Services roles. Resume database access also available for sourcing purposes. Job posting site dedicated to positions within clinical and nursing specialty. Resume database access also available for sourcing purposes. Job posting site dedicated to positions within allied health specialty. Job posting site dedicated to technical and IT talent. Resume database access also available for sourcing purposes. Job posting site dedicated to general talent pipeline with an emphasis on diversity. Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent. Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent. Job posting site dedicated to general talent pipeline with an emphasis on diversity. Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. 5

6 Social Media Advertising Resource Definition Social Media Linked IN Recruiter Full Database Access Job postings Candidate profile access Candidate campaign Access to user groups and associations Recruiter profile critical jobs updates Hiring Manager access to market and promote their jobs through Linked In 6

7 Recruitment Process Hiring manager creates requisition Ministry specific Approval Process Recruiter receives and post to website Recruiter initiates Intake session with Hiring manager Manager receives short vetted list of candidates Manager sends to recruiter of interviewee selections and skill survey is sent on all candidates Peer team Interviews candidates Hiring manager s to recruiter 1. Selected Candidate name 2. Job Requisition number being offered 3. Hourly Rate offered 4. Tentative Start Date Please plan for 2-3 weeks out from offer to allow for onboarding process Recruiter s offer letter & job description to candidate Recruiter sends signed offer letter & job description to coordinator to initiate onboarding process 7

8 Pre-Employment Process Coordinator contacts candidate to notify them of from HireRight & start the new hire paperwork Once background is complete Candidate will be scheduled for Health Screen Coordinator sends paperwork to Shared Services at System Office to be processed. An will be sent to the manager with Employee ID. After candidate is cleared coordinator will hiring manager to determine official start date/orientation. Candidate is contacted to come into HR for the following: Badge I9 Certification Verification Ministry specific paperwork Once new employee begins on their first day of employment the requisition is closed. 8

9 Hello <manager first name>, We are excited to inform you that your new hire employee Onboarding Tester 2 filled on requisition <requisition ID> with a job title of <job title> has been entered into PeopleSoft with an Employee ID of <employee ID>. The employee is continuing the pre-employment process with the health screen and you will receive an once the health screen is complete. At this time, unless you have heard from your Recruiter, we are still on target for a start date of <Start Date>. We are hopeful that by receiving this Employee ID early, that you will have time to request additional system access as needed for the position. Should you have questions or concerns, please contact your Talent Acquisition Coordinator for further information. Thank you, St. Joseph Health Talent Acquisition 9

10 Standards Covenant is no longer hiring nicotine users as of January 1, 2013 Position MUST be posted 7 calendar days Interviews must take place after position is posted If offer is made before 7 th day TAQ can initiate the hiring process on day 5 Positions expire within 6 months of being posted (Manager will be contacted before closed to ensure candidate is not in process) 10

11 Transfers Transfers must apply online for a position After manager offers new hire candidate the position a transfer/promotion EAF is sent to the recruiter/ruth Martinez Promotions, status change, and terminations require a paper EAF *Promotions & status change EAF recruiter *Terminations are turned into your generalist A new hire who has completed at least 6 months of satisfactory service in their department may apply for internal transfer If an employee receives a corrective action the recruiter will notify the hiring manager in of the transfer request and to look into the employee s file and discuss with current hiring manager 11

12 Taleo Issues Contact Elena for any Taleo technical issues. 12

13 13

14 14 Questions & Feedback

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