PERFECTION IN DETAIL. FinanceSuite WORKING CAPITAL MANAGEMENT

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1 13 PERFECTION IN DETAIL. FinanceSuite WORKING CAPITAL MANAGEMENT

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3 3 FINANCESUITE WORKING CAPITAL MANAGEMENT OPTIMIZE YOUR WORKING CAPITAL AND RELEASE VALUABLE LIQUIDITY FOR YOUR CORPORATE GROWTH! FinanceSuite Working Capital Management is an innovative software solution that helps you to significantly increase efficiency in your working capital management. In combination with a comprehensive consulting concept, you create optimum conditions to tap the full potential. Efficient working capital management is an important cornerstone for a strong internal financing capability. Instead of using external funding, companies can release valuable internal liquidity reserves, if they control their processes in the best possible way. It is important to know the cost drivers and how they can be continuously improved. To date, companies largely use typical indicators such as DSO (Days Sales Outstanding), DPO (Days Payables Outstanding) and DIO (Days Inventory Outstanding) on specific reporting dates for their analysis. These indicators are, surely, of importance for an overview of the working capital level, however, they only provide limited options for an active control, not least because of the focus on reporting dates. For an efficient working capital management and a sustainable release of liquidity the following factors are particularly important: Indicators beyond DSO and DPO Maximum transparency in the processes Continuous measuring and analyzing In-depth analysis of all details Detailed and continuous analyses cannot only identify cost drivers in the processes very quickly and reliably, but they also easily reveal the potential for optimization. Working capital control cannot be restricted to mere capital commitment - all other cost factors that are connected to it directly or indirectly (specifically cash discounts) have to be analyzed, measured and controlled actively. Sven Lindemann CEO Hanse Orga AG

4 4 Innovative Technology for Quick Dynamic Analyses Based on Document and Transaction Data With the FinanceSuite Working Capital Management Hanse Orga offers an innovative, web-based tool with which you can automatically - for the first time - collect all relevant document and transaction data for your working capital management (e.g., delivery/service date, document date, payment period, payment receipt, cash discounts and other discounts, etc.) from the underlying SAP and non- SAP systems and evaluate them in real time and in a straight-forward manner. Whereas, previously, such information had to be collected with great manual efforts, now the data are available automatically and fast. This facilitates continuous analyses that deliver much more detailed information than before. Numerous user-defined views can be set with this tool: with drill-down functions you can access the detailed information for specific customers, affiliated companies, material groups down to specific documents, etc. With this you can achieve the highest degree of transparency at any time, not just on defined reporting dates. The FinanceSuite Working Capital Management allows, for the first time, an ongoing monitoring of how much cash is actually locked up where in the company and which costs or charges are incurred in the income statement because of it. A concise list lets you identify cost drivers immediately so that you can take immediate action to improve processes and leverage potentials. By transparently uncovering internal process inefficiencies, a benchmarking against the ideal situation is enabled, which thus creates important incentives to always optimize financial processes. HIGHLIGHTS OF THE SOFTWARE Business intelligence with web-based technology Automatic processing of data from SAP and non-sap systems Up-to-date data basis: document and transaction data Historic reference data: Comparisons of payment conditions, payment history, etc. based on user-defined periods From a central overview to the details (customers, material groups, markets, etc.) via drill-down function Simulation of scenarios (conditions, potential for improvements) Industry-sector benchmarking Classic working capital management reporting, however, without reporting date effect Comprehensive Indicators that Help Spur a More Exact Working Capital Management The FinanceSuite Working Capital Management facilitates a more detailed analysis of your working capital than was possible with the traditional means. In addition to DSO and DPO, numerous indicators from Accounts Receivable and Accounts Payable are used to analyze processes and to indicate optimization potentials. For example: Billing and invoicing process Payment conditions in purchasing and sales departments Receivables monitoring and dunning procedure Control of outgoing payments Some process elements can be easily controlled through internal measures (e.g., shortening the billing period, optimization of accounts receivable,

5 5 Complete and Flexible Reporting avoiding payments before due date in the payment run, ensuring the use of cash discount); other areas, such as the payment conditions, require additional negotiations with customers or vendors to bring about improvements. Exact analyses of the status quo are necessary for this as well as simulations - which you can perform quickly, regularly and in a meaningful manner with the innovative Finance- Suite Working Capital Management. An overview of potentials separated by liquidity and result effect (from, e.g., interest and cash discount) specific options for improvements. The software can generate flexible and dynamic reports that are based on all relevant accounts receivable and accounts payable indicators and allow for a more realistic picture of the quality of the working capital management than the mere reporting date view of DSO and DPO. Reports can be historicized and you can use them to monitor the progress of your working capital management activities. You can customize all reports and evaluation logics to the specific business processes and requirements of your company or specific divisions. This turns your company ready to find and maintain the ideal (with regards to liquidity and result) working capital level. On the basis of the results, you can sustainably improve your processes and release significant volumes of trapped cash. At the same time, you show your customers, vendors and investors that you run your business professionally and efficiently, and, at the same time, you can mobilize own resources. WORKING CAPITAL Key Figures and Reports DEBITORS CREDITORS DSO Key Figures DPO Key Figures Billing Time Payment Conditions Payment Conditions Payment Run Control Payment Behavior OVERVIEW DEBITORS OVERVIEW CREDITORS COMPLETE OVERVIEW WORKING CAPITAL

6 6 Plus: Our Individualized Consulting Concept for Best Results In addition to the software solution for an ideal working capital management, we offer a consulting concept customized to your needs. It consists of an accompanying specific process analysis and focused implementation support to ensure sustainability. Together with you we work on an individual concept tailored to your requirements which also contains concrete implementation measures and objectives for you. Additionally, we support you with a continuous implementation control and documentation during the project as well as with a review of the success of the project. We train your key users how to best use the solution and to interpret the key figures gained. Consequently, you are well prepared to continuously and reliably monitor your working capital management data. Based on the project results we will generate a set of guidelines for you, which will help you secure a high standard for the future management of your working capital. BENEFITS OF INDIVIDUALIZED CONSULTING APPROACH Customized consulting Experienced experts Show potential for improvement Specific realization measures Project controlling until proven utilization of potential Ensure sustainability Knowledge transfer for continuous use of software Benefit from our comprehensive approach that consists of innovative software and customized consulting and see efficiency levels for your working capital management rising!

7 7 FINANCESUITE FOR SAP AUTOBANK AUTOMATIC CASH APPLICATION PAYMENT MANAGEMENT CASH & LIQUIDITY MANAGEMENT HR / IS-U / BW / MM FS-CD / CO / SD / FI TREASURY MANAGEMENT WORKING CAPITAL MANAGEMENT ebam Get the most out of your financial supply chain and use also further modules of the Hanse Orga FinanceSuite: AutoBank Automatic Cash Application, Cash & Liquidity Management, Treasury Management, Payment Management and ebam electronic Bank Account Management.

8 8 FINANCESUITE WORKING CAPITAL MANAGEMENT THE ADVANTAGES AT A GLANCE: The central dashboard enables a quick overview of the working capital management key figures. The FinanceSuite Working Capital Management measures, for example, the average DSO and provides flexible drill-down features for more detailed information on country, company code, or customer.

9 9 At a glance you will see which of your customers significantly overrun your dates of payment and which of them are in line with the deadlines. All details can be shown at the click of a mouse. The FinanceSuite Working Capital Management supports a continuous analysis of DSO in relation to target figures over a certain period of time. Sustainable release of trapped cash Increase of internal financing capabilities Signal for your customers, vendors and investors as to how efficiently your company is run Full transparency for all relevant processes Continuous controlling of the trend of your working capital and of the progress of the realization More efficient accounts receivable management Access to the data from anywhere, dependent on authorization (web-based application) For SAP and non-sap companies Enhanced process quality and transparency Sustainability thanks to continuous and sound reporting

10 10 Your Experienced and Reliable Partner: Hanse Orga Hanse Orga, founded in 1984, is an independent and experienced software and consulting firm for Financial Supply Chain Management processing within SAP. Hanse Orga is SAP Software Solution and Technology Partner; the products are certified by SAP. Hanse Orga s FinanceSuite offers proven added value for cash application and reconciliation, liquidity planning projects, working capital management, corporate payment factory, cash management, electronic bank account management, and treasury. As the entire FinanceSuite is programmed in ABAP, the software may be directly installed in SAP. The FinanceSuite has been developed by finance professionals for finance professionals with a strong focus on the end-user. The customer-focused approach before, during and after the implementation has resulted in more than 500 satisfied customers worldwide such as BASF, BMW, Honeywell, IBM and Philips. Hanse Orga AG Oldesloer Straße Hamburg Germany Tel: +49 (0)40 / Fax: +49 (0)40 / Hanse Orga France S.a.r.l 36 Avenue de la République Issy-les-Moulineaux France Tel: +33 (0) Fax: +33 (0) Hanse Orga International B.V. Nieuwe Prinsenkade VC Breda Netherlands Tel: +31 (0) Fax: +31 (0) Hanse Orga International Corp. 205 N. Michigan Avenue / Suite 4110 Chicago, Illinois USA Tel: +1 (312) Fax: +1 (312) Hanse Orga Schweiz AG Thurgauerstrasse Zurich Switzerland Tel: +41 (0) Fax: +41 (0) Hanse Orga International B.V Wilds Rents, London, SE1 4QG, United Kingdom Tel: + 44 (0) Fax: +31 (0)

11 11 HANSE ORGA GROUP A HOLISTIC APPROACH FOR YOUR FINANCIAL PROCESSES Since 2014, Hanse Orga has united the three entities Hanse Orga AG, cogon GmbH and SymQ GmbH under one umbrella: the Hanse Orga Group. Already today, more than 1,000 customers benefit from our leading and specialized solutions and services. As Hanse Orga Group we are a one-stop shop for your financial supply chain management. We offer specialized SAP add-ons in form of the Hanse Orga FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent SAP treasury consultancy by SymQ. With our integrated approach of modular software solutions and specialized SAP consultancy we are able to create added value for our customers. Since 1984 we have been developing modern financial solutions always having our finger on the pulse of the time. With a dedicated focus on the end-user experience, our technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this is a proven recipe for best practices and sustainable quality. The integrated and SAP - certified solutions of the Hanse Orga AG offer companies a very useful add-on to their existing SAP landscapes. They help significantly enhance efficiency in the areas of account reconciliation, cash management, liquidity planning, treasury management, payment factory and electronic bank account management. The particular focus of cogon GmbH is on innovative and ERP-independent financial solutions for payments, cash application as well as cash, liquidity and treasury management. Flexibility, an extendable service offer and the easy integration into existing systems mark out our solutions. From global player to mediumsized companies companies can significantly benefit from the competent SAP consultancy of SymQ for the areas of finance and treasury. The consultancy approach ranges from strategy development and solution design via the implementation to the continuous process optimization in SAP. Copyright 02/2015 Hanse Orga AG. All rights reserved. SAP and R/3 are registered trademarks of SAP SE.

12 12 Hanse Orga International B.V. Nieuwe Prinsenkade VC Breda Netherlands Tel: +31 (0) Fax: +31 (0) Hanse Orga International Corp. 205 N. Michigan Avenue / Suite 4110 Chicago, Illinois USA Tel: +1 (312) Fax: +1 (312)

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